Business and Finance Division

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PO DOCUMENT SERVES AS THE ORDERING AND PAYMENT DOCUMENT
     ASSOCIATED WITH AWARD OF THE TEXAS COMPTROLLER OF PUBLIC ACCOUNTS
     (CPA) MANAGED TERM CONTRACT #962-M9 (DOCUMENT DESTRUCTION SERVICES),
     EFFECTIVE SEPTEMBER 1, 2020. UNLESS NOTED HEREIN, ALL PRICES, TERMS,
     AND CONDITIONS OF SAID CONTRACT REMAIN UNCHANGED.
     DATES OF SERVICE: 09/01/2020 - 08/31/2021
     PREVIOUS PO # 696-0-EY000277
     POINT OF CONTACT: HELEN MAYORGA @ 806.698.6222 X 1288
001  962-27                               13.0000    EA         122.000000        1586.00
     DOCUMENT DESTRUCTION SERVICES - OFF-SITE
       SECURED BINS
       QUANTITY:  TWO (2)
       SIZE:      64-GALLON
       PICK UPS:  ONE-TIME EVERY FOUR-WEEKS
                  (THIRTEEN (13) TOTAL IN 12-MONTHS)
     CRIMINAL HISTORY INFORMATION COMPLIANCE
     THE PARTIES HERETO ACKNOWLEDGE AND AGREE THAT IN ORDER FOR CONTRACTOR
     TO PERFORM THE SERVICES CONTEMPLATED HEREIN, TDCJ MAY HAVE TO
     PROVIDE CONTRACTOR WITH, OR CONTRACTOR MAY HAVE ACCESS TO, CERTAIN
     INFORMATION REGARDING OFFENDERS AND FORMER OFFENDERS KNOWN AS
     "CRIMINAL HISTORY INFORMATION". CRIMINAL HISTORY INFORMATION MEANS
     INFORMATION COLLECTED ABOUT A PERSON BY A CRIMINAL JUSTICE AGENCY THAT
     CONSISTS OF IDENTIFIABLE DESCRIPTIONS AND NOTATIONS OF ARRESTS,
     DETENTIONS, INDICTMENTS, INFORMATION AND OTHER FORMAL CRIMINAL CHARGES
     AND THEIR DISPOSITIONS.  THE TERM DOES NOT INCLUDE INFORMATION AS TO
     CONVICTIONS, FINGERPRINT INFORMATION, AND DRIVING RECORDS.  IN THE
     EVENT TDCJ PROVIDES CONTRACTOR WITH CRIMINAL HISTORY INFORMATION,
     CONTRACTOR AGREES TO COMPLY WITH THE CONFIDENTIALITY REQUIREMENTS OF
     28 CFR 20, PART 20, SUBPART B, SECTION 20.21; SECTION 524 (A) OF THE
     OMNIBUS CRIME CONTROL AND SAFE STREET ACT, 42 U.S.C. 3701, ET SEQ.,
     AS AMENDED (THE "ACT"), THE GOVERNMENT CODE CHAPTER 411, SECTION
     411.083; AND WITH THE FBI CRIMINAL JUSTICE INFORMATION SERVICES
     (CJIS) SECURITY POLICY.  MORE SPECIFICALLY, CONTRACTOR AGREES AND
     ACKNOWLEDGES AS FOLLOWS:
     (1) TDCJ HEREBY SPECIFICALLY AUTHORIZES THAT CONTRACTOR MAY HAVE
     ACCESS TO CRIMINAL JUSTICE HISTORY TO THE EXTENT SUCH ACCESS IS
     NECESSARY OR APPROPRIATE TO ENABLE CONTRACTOR TO PERFORM THE SERVICES
     CONTEMPLATED HEREIN.
     (2)  CONTRACTOR AGREES TO LIMIT THE USE OF SUCH CRIMINAL JUSTICE
     INFORMATION FOR THE PURPOSES SET TO HEREIN.
     (3)  CONTRACTOR AGREES TO MAINTAIN THE CONFIDENTIALITY AND SECURITY OF
     THE CRIMINAL JUSTICE HISTORY INFORMATION IN COMPLIANCE WITH FEDERAL
     AND STATE STATUTES, RULES AND REGULATIONS, AND RETURN OR DESTROY SUCH
     INFORMATION WHEN IT IS NO LONGER NEEDED TO PERFORM THE SERVICES
     CONTEMPLATED HEREIN.
     (4)  IN THE EVENT THAT CONTRACTOR'S EMPLOYEE(S) FAILS TO COMPLY WITH
     THE TERMS HEREOF, THE CONTRACTOR SHALL TAKE CORRECTIVE ACTION WITH THE
     EMPLOYEE(S).  SUCH CORRECTIVE ACTION MUST BE ACCEPTABLE TO TDCJ.  AN
     INTENTIONAL OR KNOWING VIOLATION MAY ALSO RESULT IN CIVIL AND CRIMINAL
     VIOLATIONS UNDER FEDERAL AND STATE LAWS.  ADDITIONALLY, CONTRACTOR

     SHALL SUBMIT FOR TDCJ'S APPROVAL, CONTRACTOR'S CORRECTIVE ACTION
     PLAN TO ENSURE FULL COMPLIANCE WITH THE TERMS HEREOF.  UNTIL SUCH TIME
     AS THE CORRECTIVE PLAN IS APPROVED BY TDCJ, CONTRACTOR SHALL NOT BE
     AUTHORIZED TO FILL ANY VACANT POSITIONS UNLESS SPECIAL AUTHORIZATION
     IS GRANTED IN WRITING BY TDCJ WHICH AUTHORIZATION SHALL NOT BE
     UNREASONABLY WITHHELD.
     OTHER CONFIDENTIAL OR SENSITIVE INFORMATION
     (1)  THE PARTIES HERETO ACKNOWLEDGE AND AGREE THAT IN ORDER FOR
     CONTRACTOR TO PERFORM THE SERVICES CONTEMPLATED HEREIN, TDCJ MAY
     HAVE TO PROVIDE CONTRACTOR WITH, OR CONTRACTOR MAY HAVE ACCESS TO,
     CERTAIN INFORMATION, OTHER THAN CRIMINAL HISTORY INFORMATION, THAT IS
     CONFIDENTIAL PURSUANT TO FEDERAL OR STATE LAWS, RULES, OR REGULATIONS,
     OR THAT IS PERSONAL INFORMATION CONSIDERED TO BE "SENSITIVE".
     CONTRACTOR AGREES THAT SUCH CONFIDENTIAL OR SENSITIVE INFORMATION
     SHALL ONLY BE USED FOR THE PURPOSE OF PERFORMING SERVICES CONTEMPLATED
     HEREIN. SUCH INFORMATION SHALL NOT BE DISCLOSED, COPIED OR TRANSMITTED
     FOR ANY PURPOSE OTHER THAN FOR THE PERFORMANCE OF SERVICES
     CONTEMPLATED HEREIN.
     (2)  IN THE EVENT THAT CONTRACTOR'S EMPLOYEE(S) FAILS TO COMPLY WITH
     THE TERMS HEREOF, THE CONTRACTOR SHALL TAKE CORRECTIVE ACTION WITH THE
     EMPLOYEE(S).  SUCH CORRECTIVE ACTION MUST BE ACCEPTABLE TO TDCJ.  AN
     INTENTIONAL OR KNOWING VIOLATION MAY ALSO RESULT IN CIVIL AND CRIMINAL
     VIOLATIONS UNDER FEDERAL AND STATE LAWS.  ADDITIONALLY, CONTRACTOR
     SHALL SUBMIT FOR TDCJ'S APPROVAL, CONTRACTOR'S CORRECTIVE ACTION PLAN
     TO ENSURE FULL COMPLIANCE WITH THE TERMS HEREOF.  UNTIL SUCH TIME AS
     THE CORRECTIVE PLAN IS APPROVED BY TDCJ, CONTRACTOR SHALL NOT BE
     AUTHORIZED TO FILL ANY VACANT POSITIONS UNLESS SPECIAL AUTHORIZATION
     IS GRANTED IN WRITING BY TDCJ WHICH AUTHORIZATION SHALL NOT BE
     UNREASONABLY WITHHELD.
     LAW ENFORCEMENT AND CORRECTIONS AGENCIES MUST ABIDE BY THE
     FBI'S CRIMINAL JUSTICE INFORMATION SYSTEM (CJIS) SECURITY
     POLICY, WHICH PROVIDES THE MINIMUM LEVEL OF INFORMATION
     TECHNOLOGY (IT) SECURITY REQUIREMENTS DETERMINED ACCEPTABLE
     FOR THE TRANSMISSION, PROCESSING, AND STORAGE OF THE NATION'S
     CJIS DATA. ANY PRIVATE CONTRACTOR WHOSE EMPLOYEES MAY HAVE
     ACCESS TO ANY AGENCY'S CJIS DATA SHALL BE SUBJECT TO A STATE OF
     RESIDENCY AND NATIONAL FINGERPRINT BASED RECORD CHECK, UNLESS
     THESE EMPLOYEES ARE ESCORTED BY AUTHORIZED PERSONNEL AT ALL TIMES,
     AND SHALL ABIDE BY ALL ASPECTS OF THE CJIS SECURITY ADDENDUM.
     A CJIS SECURITY ADDENDUM WILL BE REQUIRED.
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     INVOICE INSTRUCTIONS:
     A. INVOICES MUST BE SENT TO: ACCOUNTS PAYABLE
                                  P.O. BOX 4018
                                  HUNTSVILLE, TX  77342-4018
     B. ONE PURCHASE ORDER NUMBER PER INVOICE.

     C. THE INVOICE MUST BE ITEMIZED WITH THE SERVICE DATE, DESCRIPTION,
        UNIT PRICE, AND EXTENSION LISTED.
     D. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN)
        ON EACH INVOICE.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     DONNA TUCKER, CTCD
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH:  936-437-7012  FAX:  325-223-0310
     EMAIL: DONNA.TUCKER@TDCJ.TEXAS.GOV
     FOR QUESTIONS OR INQUIRIES CONTACT:
     LINDA ROSS
     TDCJ FACILITIES
     TWO FINANCIAL PLAZA STE. 400
     HUNTSVILLE, TX 77340
     PH: 936-437-7164  FAX:  325-223-0310
     EMAIL: LINDA.ROSS@TDCJ.TEXAS.GOV
ORDER TOTAL:$      1,586.00