Business and Finance Division

S

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER DOCUMENT SERVES AS THE ORDERING INSTRUMENT
     ASSOCIATED WITH THE AWARD OF THE TEXAS DEPARTMENT OF CRIMINAL
     JUSTICE (TDCJ) PURCHASE ORDER NO. 696-9-EX000671 (INVITATION
     FOR BID # IT915928). THIS IS THE SECOND (2ND) RENEWAL OF A
     THREE (3) YEAR OPTION. UNLESS NOTED HEREIN, ALL PRICES, TERMS
     AND CONDITIONS OF SAID PURCHASE ORDER REMAIN UNCHANGED.
     SERVICE DATES: 09/01/20 - 08/31/21
     THIS SERVICE MAY BE RENEWED FOR ONE (1) ADDITIONAL ONE (1) YEAR
     PERIOD:
     BASE PERIOD: 10/07/2018 - 08/31/2019 EX000671
     1ST RENEWAL: 09/01/2019 - 08/31/2020 EY000675
     2ND RENEWAL: 09/01/2020 - 08/31/2021 EZ000217
     3RD RENEWAL: 09/01/2021 - 08/31/2022
     AGENCY CONTACT:  NOLAN NICHOLS @ 936-437-7340
001  975-37                               12.0000    MO         609.000000        7308.00
     RENTAL OF ONE (1) 30-YD COMPACTOR
002  910-27                               53.0000    HL        1381.000000       73193.00
     COLLECTION, TRANSPORTATION & DISPOSAL OF WASTE FROM 30-YD COMPACTOR
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.

     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     UNIT RULES & REGULATIONS:
     WHEN PERFORMING SERVICES ON CORRECTIONAL FACILITIES,
     CONTRACTOR'S  COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS
     REQUIRED.
     SPECIFIC REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
     1. ALL CONTRACTOR STAFF PERFORMING SERVICES WITHIN A CORRECTIONAL

        FACILITY, AND THOSE AREAS WHERE INMATES ARE ASSIGNED, WILL
        BE REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT THE DURATION
        OF THE CONTRACT. ALL CONTRACTOR STAFF SHALL BE REQUIRED TO
        FOLLOW THE DIRECTION OF SECURITY STAFF. CONTRACTOR STAFF
        SHALL NOT INTERACT WITH INMATES.
        FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
        FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
        INMATES", WHICH IS LOCATED ON THE TDCJ WEBSITE AT
        HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF
        (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
        IN THE ADDRESS BAR OF YOUR BROWSER.)
        THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
        ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
        PRIOR TO COMMENCING WORK.
     2. ALL CONTRACTOR STAFF, EQUIPMENT, AND VEHICLES ARE SUBJECT TO
        SEARCH AND INSPECTION AT ANY TIME WHILE ON TDCJ PROPERTY.
     3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
        DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
        AT ALL TIMES.
     4. CONTRACTOR STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
        ANY TDCJ FACILITY.  EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
        LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
        TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
        CELL PHONES. CONTRACTOR STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
        DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
     5. THE CONTRACTOR SHALL NOT ALLOW ANY PERSON WHO HAS A FELONY
        OR MISDEMEANOR CONVICTION, PENDING CHARGE, OR OUTSTANDING
        WARRANT TO ENTER ONTO TDCJ PROPERTY TO COMPLETE ANY PART
        OF THIS CONTRACT WITHOUT THE WRITTEN PERMISSION OF TDCJ.
        CONVICTION ALONE DOES NOT AUTOMATICALLY CAUSE AN
        EMPLOYEE TO BECOME INELIGIBLE FROM WORKING ON THIS CONTRACT.
        EACH EMPLOYEE SHALL BE REVIEWED ON A CASE BY CASE BASIS.
     6. TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED VENDOR.
        THE EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED TO COMPLETE
        A NON-EMPLOYEE BACKGROUND QUESTIONNAIRE.  TDCJ RESERVES THE
        RIGHT TO ACCEPT OR REJECT EACH EMPLOYEE OF THE AWARDED VENDOR
        BASED UPON THE RESULTS OF THE BACKGROUND CHECK.  NO EMPLOYEE
        OF THE CONTRACTED VENDOR WILL BE ALLOWED ON THE PREMISES PRIOR
        TO THE BACKGROUND CHECK APPROVAL IF THE TDCJ FACILITY REQUIRES
        A BACKGROUND CHECK.
     7. CONTRACTOR STAFF MUST HAVE IN THEIR POSSESSION A VALID
        DRIVER'S LICENSE OR CURRENT PHOTO IDENTIFICATION.
     8. CONTRACTOR STAFF ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
        WITH THE CURRENT BUSINESS ENVIRONMENT.
     TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
     ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE
     RESTRICTIONS. THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL
     ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE RULES.
     ALL TOOLS IN TOOL BOXES ARE TO BE INVENTORIED WITH THE TOTAL NUMBER
     OF TOOLS IN EACH BOX PLAINLY MARKED ON THE OUTSIDE OF THE BOX.

     COPIES OF TOOL INVENTORIES ARE TO BE FILED WITH THE ENTRANCE GATE
     OFFICER, THE OWNER'S DESIGNATED REPRESENTATIVE AND THE CONTRACTOR'S
     PROJECT SUPERINTENDENT. ANY CHANGES TO AN INDIVIDUAL'S TOOL BOX
     INVENTORY SHALL BE IMMEDIATELY NOTED ON ALL INVENTORY SHEETS.
     TOOLS SHALL BE CROSS-CHECKED AGAINST THE NUMBER ON THE TOOL BOX
     UPON ENTRY AND EXIT FROM THE FACILITY.
     CLASS "A" TOOLS SHALL RECEIVE SPECIAL HANDLING. WHEN TOOLS ARE NOT
     IN USE, THEY SHALL BE KEPT AND LOCKED UNDER KEY IN A SECURE AREA
     AND IF POSSIBLE RENDERED INOPERABLE.  CLASS "A" TOOLS INCLUDE, BUT
     ARE NOT LIMITED TO, TOOLS MOST LIKELY TO BE USED IN AN ESCAPE
     ATTEMPT OR DO BODILY HARM.  THESE GENERALLY INCLUDE HACKSAW
     BLADES, FILES, PIPE WRENCHES, LADDERS, ACETYLENE CUTTING TIPS,
     PIPE, AND BOLT CUTTERS, ETC.
     AT NO TIME ARE CLASS "A" TOOLS TO BE LEFT UNATTENDED AND WHEN IN USE,
     THE ON-SITE TDCJ SECURITY OFFICER WILL BE NOTIFIED.
     ALL GENERATORS, LADDERS, AND ACETYLENE CUTTERS MUST BE SECURED AT
     THE END OF EACH WORKDAY.
     EMERY WHEELS WILL BE LOCKED AND RENDERED INOPERABLE WHEN NOT IN
     USE UNLESS STORED OUTSIDE THE SECURE PERIMETER.
     WHEN A CLASS "A" TOOL IS LOST, THE ASSISTANT WARDEN FOR SECURITY
     OR WARDEN SHALL BE IMMEDIATELY NOTIFIED.
     A.  ANY OFFENDERS WHO MAY HAVE HAD ACCESS TO THE AREA WILL BE HELD
         UNTIL A THOROUGH SEARCH IS MADE.
     B.  A WRITTEN REPORT WILL BE MADE COVERING THE DETAILS OF THE LOSS.
     ALL HAZARDOUS AND POISONOUS CHEMICALS, NOT IN USE, ARE TO BE STORED
     IN A LOCKED TOOL TRAILER OR OTHER SECURE AREA.  AN INVENTORY SHALL
     BE MAINTAINED AND DIRECT SUPERVISION PROVIDED WHEN THE ITEMS ARE
     USED AT THE WORK SITE.  UPON COMPLETION OF THE PROJECT, THE
     CONTRACTOR WILL BE RESPONSIBLE FOR THE REMOVAL OF ALL HAZARDOUS
     MATERIALS AND ALL HAZARDOUS WASTE GENERATED UNDER HIS CONTROL.
     THE VENDOR SHALL PROVIDE AN ADEQUATE PLAN OF INSURANCE THAT PROVIDES:
     1) COVERAGE TO PROTECT THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ)
        AGAINST ALL CLAIMS ARISING FROM SERVICE PERFORMED BY THE VENDOR.
     2) COVERAGE TO PROTECT THE TDCJ FROM ACTIONS BY A THIRD PARTY
        AGAINST THE VENDOR OR ANY SUBCONTRACTOR(S) OF THE VENDOR
        AS A RESULT OF THIS CONTRACT.
     COVERAGE TO PROTECT THE TDCJ FROM ANY ACTIONS BY OFFICERS, EMPLOYEES,
     AGENTS, THE VENDOR OR ANY SUBCONTRACTOR(S). THE VENDOR SHALL NOT
     COMMENCE WORK UNDER THIS CONTRACT UNTIL VENDOR HAS OBTAINED ALL
     THE INSURANCE REQUIRED AND CERTIFICATES OF SUCH INSURANCE HAVE BEEN
     FILED AND ACCEPTED BY THE TDCJ. UNLESS OTHERWISE EXCEPTED, THE
     VENDOR SHALL PROVIDE AND MAINTAIN, UNTIL THE WORK REQUIRED BY
     THE CONTRACT IS COMPLETE AND ACCEPTED BY THE TDCJ, THE MINIMUM
     INSURANCE THAT IS REQUIRED. INSURANCE COVERAGE SHALL PROVIDE FOR
     30-DAY NOTICE OF CANCELLATION OR MATERIAL CHANGE TO THE POLICY
     COVERAGE AND LIMITS.
     MINIMUM AMOUNTS TO BE NOT LESS THAN:
     LIABILITY:  $1,000,000.00
     AUTO:       $  500,000.00
     WORKER'S COMPENSATION: $ STATUTORY

     FOR QUESTIONS OR INQUIRIES CONTACT:
     MICHAEL BETTIS, CTCD
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH:  936-437-7093 FAX:  325-223-0310
     EMAIL: MICHAEL.BETTIS@TDCJ.TEXAS.GOV
ORDER TOTAL:$     80,501.00