Business and Finance Division

E

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     UNIT CONTACT: ELLIS GARMENT FACTORY
                   RICKY FLASOWSKI
                   936-295-5756
001  590-76                              191.0000    CN           4.430000         846.13
     THREAD, SEWING, 6000 YARDS PER CONE / PRODUCT # 9324118
     * THREAD FIBER: 100 % POLYESTER, CORE AND COVER
     * CORESPUN
     * FINISH: SOFT
     * ELONGATION: MIN % MAX 26%
     * PLY: TWO (2)
     * TICKET SIZE: 50
     * TEX SIZE: 40
     * BREAKING STRENGTH: MIN 3.75 LBS.
     PART NUMBER/COLOR: 32083-STEEL GREY
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE

        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     SPECIAL CONDITIONS
     1.  INSPECTION AND TESTING: THE OWNER SHALL BE RESPONSIBLE
         FOR, AND SHALL PAY FOR, CONCRETE TESTING EXPENSES. TESTING
         SHALL INCLUDE TESTING OF AGGREGATES, DETERMINATION OF
         DESIGN MIX, AND CYLINDER TESTING.
     2.  PROGRESS TEST CYLINDERS: TEST CYLINDERS MAY BE TAKEN BY
         THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE DURING THE
         PROCESS OF WORK. CYLINDERS SHALL BE CURED AND TESTED BY
         A LABORATORY, FOR EACH DIFFERENT CLASS OF CONCRETE POURED
         IN ANY ONE DAY. CYLINDERS SHALL BE TAKEN IN ACCORDANCE

         WITH ASTM C-31. SLUMP TEST SHALL BE MADE AT THE TIME THE
         CYLINDERS ARE TAKEN AND SHALL SHOW A MAXIMUM OF 4 INCHES.
     3.  QUESTIONABLE QUALITY: WHENEVER CONCRETE QUALITY IS IN
         QUESTION, THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE
         MAY DIRECT CORE TESTS OR LOAD TESTS. THESE TESTS WILL CONFORM
         TO ASTM C-42 OR SECTION 202 OF ACT 318. IF TESTS INDICATE
         INADEQUATE STRENGTHS, THE DEFECTIVE CONCRETE SHALL BE REMOVED
         AND REPLACED AT THE VENDOR'S EXPENSE. VENDOR SHALL
         REIMBURSE THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE FOR
         THE COST ASSOCIATED WITH THE DISCOVERY OF DEFECTIVE
         CONCRETE, INCLUDING COST OF CORE OR LOAD TESTS.
     4.  MATERIALS: MATERIALS SHALL BE MADE OF THE BEST OBTAINABLE
         QUALITY TO CONFORM TO OR EXCEED STANDARDS SET FORTH
         BY ASTM C-94 AND ASSOCIATED ASTM SECTIONS.
     5.  ADMIXTURE: ADMIXTURES FOR STRUCTURAL REINFORCED CONCRETE,
         SHALL BE APPROVED WATER REDUCING AND/OR RETARDING ADMIXTURE
         THAT CONFORMS TO ASTM C-494 AND BE USED IN PROPORTIONS AS
         DETERMINED BY THE LABORATORY OF THE MANUFACTURER.
     6.  MIXING: TRUCKS WILL BE STAGGERED TO THE JOB SITE SO THAT
         NO MIX IN A TRUCK SHALL SIT ON THE JOB SITE FOR MORE THAN
         ONE AND A HALF HOURS. WATER WILL NOT BE ADDED TO THE MIX
         FOR MORE THAN ONE AND A HALF HOURS BEFORE DISCHARGING MIX.
     7.  DELIVERY: VENDOR TO MAKE DELIVERIES DURING NORMAL BUSINESS
         HOURS (7:00 AM - 4:00 PM) MONDAY THROUGH FRIDAY.
     8.  MINIMUM ORDER: NO ORDERS WILL BE PLACED FOR LESS THAN
         3 CUBIC YARDS.
     9.  QUANTITIES: THESE QUANTITIES ARE ESTIMATES ONLY AND NOT TO
         BE CONSTRUED AS A MINIMUM OR MAXIMUM THAT THE AGENCY MAY
         ORDER.
     10.  DELIVERY: MATERIAL IS FOR AN ONGOING CONSTRUCTION
          PROJECT. DELIVERY DATE, TIME, AND QUANTITY WILL BE
          ARRANGED BY JOB SITE SUPERINTENDENT.
     11. THIS ORDER MAY BE EXTENDED FOR AN ADDITIONAL ONE-YEAR PERIOD.  IF
         EXTENDED, THE EXTENSION SHALL EXPIRE AUGUST 31 OF THE EXTENSION
         PERIOD.  THE EXTENSION, IF EXERCISED, SHALL BE UPON MUTUAL
         AGREEMENT OF AGENCY AND VENDOR.  ANY EXTENSION(S) WILL BE UNDER
         SAME TERMS AND CONDITIONS AS THE ORIGINAL CONTRACT.  ANY CHANGES
         PERMITTED IN THE ORIGINAL TERMS AND CONDITIONS MAY BE CONSIDERED
         IN THE EXTENSION(S).  AGENCY RESERVES THE RIGHT TO CANCEL THIS
         ORDER AT ANY TIME WITH 30 DAYS ADVANCED WRITTEN NOTICE TO THE
         AWARDED VENDOR.
     12.  OVERSHIPMENTS: THE STATE RESERVES THE EXCLUSIVE RIGHT TO
          ACCEPT AND RECEIVE NOT MORE THAN 10% IN EXCESS OF THE
          QUANTITY OF GOODS ORDERED.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     HALEY SEILS, CTCD
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA, SUITE 703
     HUNTSVILLE, TX 77340
     PH:  936-437-3872

     EMAIL: HALEY.SEILS@TDCJ.TEXAS.GOV
ORDER TOTAL:$        846.13