Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-0-EY017392
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| Order Type: | E |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
********** FOR PAYMENT PURPOSES ONLY **********
AGENCY CONTACT:
COLE MAINTENANCE: J CROSS (903) 583-1100 EXT 5301
HILLTOP MAINTENANCE: ASHLEY SECREST (254) 865-8901 EXT 6260
DUNCAN MAINTENANCE: JASON SMITH (936) 829-2616 EXT 1140
MICHAEL MAINTENANCE: M MORIN (903) 928-2311 EXT 1396
COFFIELD MAINTENANCE: TOMMY PHARIS (903) 928-2211 EXT 1341
MICHAEL PACKING PLANT: SAMANTHA BETTES (903) 928-2311 EXT 1410
001 285-95 10.0000 EA 16.350000 163.50
GFCI RECEPTACLE; 120 VOLT, 20 AM, IVORY
MANUFACTURER: LEVITON
MANUFACTURER #: LEVGFNT2-1
DELIVER TO:
TDCJ
COLE UNIT MAINTENANCE
3801 SILO ROAD
BONHAM, TX 75418
002 285-54 5.0000 EA 11.000000 55.00
REPLACEMENT LIGHT PANELS; CLEAR ACRYLIC, 2' X 4', FLOURESCENT FIXTURE
LAY INTO T-BAR GRID
MANUFACTURER: FIXT
MANUFACTURER #: LNS2A4
DELIVER TO:
TDCJ
COLE UNIT MAINTENANCE
3801 SILO ROAD
BONHAM, TX 75418
003 285-64 1.0000 EA 92.040000 92.04
CONTACTOR; 480V, 40A, 24V COIL
MANUFACTURER: SQUARE D
MANUFACTURER #: M8910DPA43V14
DELIVER TO:
TDCJ
COLE UNIT MAINTENANCE
3801 SILO ROAD
BONHAM, TX 75418
004 285-56 1.0000 EA 180.000000 180.00
LED WALLPACK; 150 W, 24 W WITH P/C 120 VOLT
MANUFACTURER: RAB LIGHTING
MANUFACTURER #: WP2LED24PC
DELIVER TO:
TDCJ
HILLTOP UNIT MAINTENANCE
1500 STATE SCHOOL ROAD
GATESVILLE, TX 76598
005 285-56 1.0000 EA 210.580000 210.58
LIGHT FIXTURE; 64 WATT, 120/277V, WALL MOUNT
MANUFACTURER: ATLAS
MANUFACTURER #: WLM64LED
DELIVER TO:
TDCJ
RUFUS DUNCAN UNIT MAINTENANCE
1502 SOUTH FIRST STREET
DIBOLL, TX 75941
006 280-24 1000.0000 FT .080000 80.00
THHN WIRE; 14 STRANDED BLK
MANFUACTURER: WIRE
MANUFACTURER #: THHN14STRBK
DELIVER TO:
TDCJ MICHAEL UNIT
UNIT MAINTENANCE
2664 FM 2054
TENNESSEE COLONY, TX 75886
007 285-14 1.0000 EA 215.000000 215.00
LOAD CENTER; 1 PH, 3 WIRE, 120/240V, 200A MB
MANUFACTURER: SQUARE D
MANUFACTURER #: DQ012M200
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
008 285-14 1.0000 EA 23.820000 23.82
LOAD CENTER WITH DOOR; SURFACE MOUNT COVER
MANUFACTURER: SQUARE D
MANUFACTURER #: DQ0C30US
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
009 285-14 10.0000 EA 7.200000 72.00
BREAKER; SINGLE POLE, 120V, 20AMP
MANUFACTURER: SQUARE D
MANUFACTURER #: DQ0120
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
010 285-14 2.0000 EA 14.400000 28.80
BREAKER; DOUBLE POLE, 240V, 30AMP
MANUFACTURER: SQUARE D
MANUFACTURER #: DQ0230
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
011 285-14 2.0000 EA 106.450000 212.90
SAFETY SWITCH; 30AMP, 240V, 3 POLE, NEMA 3R ENCLOSURE, NON-FUSABLE
MANUFACTURER: SQUARE D
MANUFACTURER #: DDU321RB
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
012 285-14 2.0000 EA 178.000000 356.00
MANUAL MOTOR STARTER; START/STOP STATION
MANUFACTURER: SQUARE D
MANUFACTURER #: M2510MBG2
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
013 285-19 8.0000 EA 2.650000 21.20
CONDUIT; 1" X 6" GALVANIZED NIPPLE
MANUFACTURER: STEEL CITY
MANUFACTURER #: GA1NP100600
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
014 285-23 32.0000 EA .130000 4.16
1" LOCK NUT
MANUFACTURER: APPLETON
MANUFACTURER #: APPL300
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
015 285-23 16.0000 EA .170000 2.72
1" BUSHING
MANUFACTURER: APPLETON
MANUFACTURER #: APPPB300D
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
016 285-09 1.0000 EA 498.390000 498.39
MOLDED FIBERGLASS ENCLOSURE; 20" X 20" X 10", NEMA 4X
MANUFACTURER: WIEGMANN
MANUFACTURER #: HWJ202010CHQR
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
017 285-14 1.0000 EA 82.800000 82.80
BACK PANEL
MANUFACTURER: WEIGMANN
MANUFACTURER #: HWMP2020CS
DELIVER TO:
TDCJ
COFFIELD - UNIT MAINTENANCE
2661 FM 2054 WEST
TENNESSEE COLONY, TX 75884
018 285-50 25.0000 EA .680000 17.00
SERVICE LAMP; DAMAR, 350D, 100W, A19, 130V, ROUGH
MANUFACTURER: DMW
MANUFACTURER #: DMW350D
DELIVER TO:
TDCJ - MICHAEL UNIT
PACKING PLANT MAINTENANCE
2664 FM 2054
TENNESSEE COLONY, TX 75886
019 285-50 6.0000 EA .680000 4.08
SERVICE LAMP; DAMAR, 296C, 75W, A19, 130V, ROUGH
MANUFACTURER: DMW
MANUFACTURER #: DMW296C
DELIVER TO:
TDCJ - MICHAEL UNIT
PACKING PLANT MAINTENANCE
2664 FM 2054
TENNESSEE COLONY, TX 75886
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
PHYLLIS JOHNSTON, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 525
HUNTSVILLE, TX 77340
PH: 936-437-7025 FAX: 325-223-0310
EMAIL: PHYLLIS.JOHNSTON@TDCJ.TEXAS.GOV
FOR QUESTIONS OR INQUIRIES CONTACT:
KIMMY TIBILETTI, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 525
HUNTSVILLE, TX 77340
PH: 936-437-7154 FAX: 325-223-0310
EMAIL: KIMMY.TIBILETTI@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 2,319.99
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 11/14/2019 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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