Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-0-EY012332
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| Order Type: | E |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
TDCJ POINT OF CONTACT: ROACH UNIT MAINT. 940-937-6364 EXT. 7300
TDCJ POINT OF CONTACT: POWLEDGE UNIT MAINT. 903-723-5074 EXT. 6258
TDCJ POINT OF CONTACT: ALLRED UNIT MAINT. 940-855-7477
TDCJ POINT OF CONTACT: STEVENSON UNIT MAINT. 361-275-2075 EXT. 300
001 445-64 1.0000 EA 3.660000 3.66
#2 PHILLIPS 1 1/2" SHANK SCREWDRIVER
PART #: 401L88
DELIVER TO:
TDCJ
ROACH - UNIT MAINTENANCE
15845 FM 164
CHILDRESS, TX 79201
002 445-64 1.0000 EA 3.830000 3.83
1/4" SLOTTED 1 1/2"SHANK SCREWDRIVER
PART #: 401L99
DELIVER TO:
TDCJ
ROACH - UNIT MAINTENANCE
15845 FM 164
CHILDRESS, TX 79201
003 445-06 1.0000 EA 12.310000 12.31
1/4"ALLOY STEEL NUT DRIVER YELLOW WITH BLACK GRIP
PART #: 2RKP5
DELIVER TO:
TDCJ
ROACH - UNIT MAINTENANCE
15845 FM 164
CHILDRESS, TX 79201
004 445-06 1.0000 EA 12.890000 12.89
5/16" ALLOY STEEL NUT DRIVER YELLOW
PART #: 2RKP6
DELIVER TO:
TDCJ
ROACH - UNIT MAINTENANCE
15845 FM 164
CHILDRESS, TX 79201
005 445-06 1.0000 EA 13.840000 13.84
3/8 ALLOY STEEL NUT DRIVER YELLOW WITH BLACK GRIP
PART #: 2RKP9
DELIVER TO:
TDCJ
ROACH - UNIT MAINTENANCE
15845 FM 164
CHILDRESS, TX 79201
006 445-39 1.0000 EA 40.980000 40.98
PISTOL GRIP GREASE GUN 7500 PSI 33.0 STROKES PER OUNCE
PART #: 6WA98
DELIVER TO:
TDCJ
ROACH - UNIT MAINTENANCE
15845 FM 164
CHILDRESS, TX 79201
007 285-61 1.0000 EA 266.600000 266.60
DIGITAL MULITMETER CLAMP ON KIT TEST INSTRUMENT INCLUDED CLAMP METER
DIGITAL
PART #: 46N341
DELIVER TO:
TDCJ
ROACH - UNIT MAINTENANCE
15845 FM 164
CHILDRESS, TX 79201
008 445-91 1.0000 EA 110.150000 110.15
3/8 DRIVE SAE CHROME SOCKET WRENCH SET WITH 12 PIECES
PART #: 5NAV8
DELIVER TO:
TDCJ
ROACH - UNIT MAINTENANCE
15845 FM 164
CHILDRESS, TX 79201
009 450-32 2.0100 EA 72.340000 145.40
RECHARGEABLE STICK LIGHT RED LED 120LM
PART #: 22MG94
DELIVER TO:
TDCJ
ROACH - UNIT MAINTENANCE
15845 FM 164
CHILDRESS, TX 79201
010 285-68 5.0000 EA 24.860000 124.30
MOTOR, 1/20HP, 115, 1550RPM,1 PH MFR#71633693M
PART #: 3M547E
DELIVER TO:
TDCJ
ALLRED UNIT MAINTENANCE
2101 FM 369 NORTH
IOWA PARK, TEXAS 76367
011 285-70 20.0000 EA 54.780000 1095.60
MOTOR, 1/11 HP, 1550 RPM, 115V, 1 PH, 1/2" X 2
6" SHAFT, CCWSE, BALL BEARING
PART #: 4M222
DELIVER TO:
TDCJ
ALLRED UNIT MAINTENANCE
2101 FM 369 NORTH
IOWA PARK, TEXAS 76367
012 285-71 2.0000 EA 237.420000 474.84
MOTOR,2 HP, 208-230-460 VOLT
3 PHASE 1730 RPM 1435T FRAME.
PART #: 33HN95
DELIVER TO:
TDCJ
POWLEDGE - UNIT MAINTENANCE
1400 FM 3452
PALESTINE, TX 75803
013 285-64 6.0000 EA 29.550000 177.30
THERMAL UNIT 2.51 TO 3.30 FULL AMP LOAD
FOR USE WITH SQUARE D NEMA MOTOR STARTERS
PART #: 1H622
DELIVER TO:
TDCJ
POWLEDGE - UNIT MAINTENANCE
1400 FM 3452
PALESTINE, TX 75803
014 285-71 1.0000 EA 744.270000 744.27
FARM MOTOR,7-1/2 HP,1765 RPM,230/460V
PART #: #35Z921
DELIVER TO:
TDCJ
STEVENSON - UNIT MAINTENANCE
1525 FM 766
CUERO, TX 77954
015 285-68 1.0000 EA 124.350000 124.35
MOTOR,CAPACITOR START,BELT DRIVE
1/2 HP,1725 RPM,115/230 VOLT AC,56 FRAME
PART #: 3K199
DELIVER TO:
TDCJ
POWLEDGE - UNIT MAINTENANCE
1400 FM 3452
PALESTINE, TX 75803
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
KAITLYNN LUEDKE, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 525
HUNTSVILLE, TX 77340
PH: 936-437-7098 FAX: 325-223-0310
EMAIL: KAITLYNN.LUEDKE@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 3,350.32
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 10/25/2019 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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