Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-9-EX025026
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| Order Type: | E |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID & ADDED TO INVOICE |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
"AGENCY WILL PAY THE ACTUAL FREIGHT COST NOT TO EXCEED $385.00"
DELIVERY CONTACT: MICHAEL ST. GERMAIN @ 806-872-6741 X 303
001 740-63 12.0000 EA 1.670000 20.04
REDUCER, COPPER
OD 7/8" X 5/8"
URI PART #: C7858
002 740-63 2.0000 EA 6.200000 12.40
ACCESS FITTING, SLIP FIT, 5/8" OD
URI PART #: CBT58
003 740-63 47.0000 EA 2.990000 140.53
ELBOW, WROT COPPER, 7/8" OD, C X C FITTING
URI PART #: EL78
004 740-63 13.0000 EA 1.830000 23.79
ELBOW, 45 DEGREE, WROT COPPER, 7/8" OD, C X C FITTING
URI PART #: E4578
005 740-63 25.0000 EA .840000 21.00
COUPLING, WROT COPPER, 7/8" OD, C X C FITTING
URI PART #: C78
006 740-63 14.0000 EA 2.450000 34.30
TEE, WROT COPPER, 7/8" OD, C X C X C FITTING
URI PART #: T78
007 740-63 1.0000 EA 17.270000 17.27
P-TRAP, WROT COPPER, 5/8" OD, C X C FITTING
URI PART #: PT58
008 740-63 2.0000 EA 6.350000 12.70
ACCESS FITTING, 7/8" OD, SLIP FIT
URI PART #: CBT78
009 740-63 21.0000 EA 2.710000 56.91
COUPLING, WROT COPPER, 1-3/8" OD, C X C FITTING
URI PART #: C138
010 740-63 16.0000 EA 8.750000 140.00
TEE, WROT COPPER, 1-3/8" OD, C X C X C FITTING
URI PART #: T138
011 740-63 17.0000 EA 2.350000 39.95
ELBOW, 90 DEGREE, WROT COPPER, 5/8" OD, C X C FITTING
URI PART #: EL58
012 740-63 12.0000 EA 1.120000 13.44
ELBOW, 45 DEGREE, WROT COPPER, 5/8" OD, C X C FITTING
URI PART #: E4558
013 740-63 14.0000 EA .440000 6.16
COUPLING, WROT COPPER, 5/8", C X C FITTING
URI PART #: C58
014 740-59 1.0000 EA 22.400000 22.40
SIGHT GLASS, 5/8", ODF CONNECTION TYPE
URI PART #: HMI1TT5
015 740-63 15.0000 EA 11.100000 166.50
ELBOW, 90 DEGREE, WROT COPPER, 1-5/8" OD, C X C FITTING
URI PART #: EL158
016 740-63 14.0000 EA 7.500000 105.00
ELBOW, 45 DEGREE, WROT COPPER, 1-5/8" OD, C X C FITTING
URI PART #: E45158
017 740-63 12.0000 EA 3.600000 43.20
COUPLING, WROT COPPER, 1-5/8" OD, C X C FITTING
URI PART #: C158
018 740-63 2.0000 EA 80.000000 160.00
P-TRAP, WROT COPPER, 1-5/8" OD, C X C FITTING
URI PART #: PT158
019 740-63 2.0000 EA 52.650000 105.30
P-TRAP, WROT COPPER, 1-3/8" OD, C X C FITTING
URI PART #: PT138
020 740-63 36.0000 EA 7.800000 280.80
ELBOW, 90 DEGREE, WROT COPPER, 1-3/8" OD, C X C FITTING
URI PART #: EL138
021 740-63 18.0000 EA 5.850000 105.30
ELBOW, 45 DEGREE, WROT COPPER, 1-3/8" OD, C X C FITTING
URI PART #: E45138
022 740-63 6.0000 EA 5.350000 32.10
REDUCER, WROT COPPER, 1-5/8" OD X 1-3/8" OD, FTG X C FITTING
URI PART #: FR158138
023 740-63 3.0000 EA 6.250000 18.75
REDUCER, WROT COPPER, 1-5/8" OD X 1-3/8" OD, C X C FITTING
URI PART #: C158138
024 740-63 8.0000 EA 2.590000 20.72
REDUCER, WROT COPPER, 1-1/8" OD X 7/8" OD, C X C FITTING
URI PART #: C11878
025 740-63 12.0000 EA 29.200000 350.40
ELBOW, 90 DEGREE, WROT COPPER, 2-1/8", C X C FITTING
URI PART #: EL218
026 740-63 6.0000 EA 6.000000 36.00
COUPLING, WROT COPPER, 2-1/8" OD, C X C FITTING
URI PART #: C218
027 740-63 4.0000 EA 12.550000 50.20
ELBOW, 45 DEGREE, WROT COPPER, 2-1/8" OD, C X C FITTING
URI PART #: E45218
028 740-63 3.0000 EA 10.100000 30.30
REDUCER, WROT COPPER, 2-1/8" OD X 1-3/8" OD, FTG X C FITTING
URI PART #: FR218138
029 740-63 5.0000 EA 7.000000 35.00
TEE, WROT COPPER, 1-1/8" OD, C X C X C FITTING
URI PART #: T118
030 740-63 12.0000 EA 4.850000 58.20
ELBOW, WROT COPPER, 1-1/8" OD, C X C FITTING
URI PART #: EL118
031 740-63 5.0000 EA 4.350000 21.75
ELBOW, 45 DEGREE, WROT COPPER, 1-1/8" OD, C X C FITTING
URI PART #: E45118
032 740-63 6.0000 EA 1.650000 9.90
COUPLING, WROT COPPER, 1-1/8" OD, C X C FITTING
URI PART #: C118
033 740-63 60.0000 FT 9.350000 561.00
TUBING, COPPER, 2-1/8" OD X 20'
URI PART #: 218ACR10
034 740-63 100.0000 EA 4.650000 465.00
TUBING, COPPER 1-3/8" X 20' OD
URI PART #: 138ACR
035 740-63 80.0000 FT 6.150000 492.00
TUBING, COPPER, 1-5/8" OD X 20'
URI PART #: 158ACR
036 740-63 80.0000 FT 1.520000 121.60
TUBING, COPPER, 5/8" OD X 20'
URI PART #: 58ACR
037 740-63 120.0000 FT 2.470000 296.40
TUBING, COPPER, 7/8" OD X 20'
URI PART #: 78ACR
038 740-63 20.0000 FT 3.500000 70.00
TUBING, COPPER, 1-1/8" OD X 20'
URI PART #: 118ACR
039 740-63 2.0000 EA 19.000000 38.00
P-TRAP, WROT COPPER, 7/8" OD C X C FITTING
URI PART #: PT78
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
KELLY SCOTT, CTCD, CTCM
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA, SUITE 703
HUNTSVILLE, TX 77340
PH: 936-437-3855
EMAIL: KELLY.SCOTT@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 4,234.31
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 12/27/2018 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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