Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-8-EW073358
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| Order Type: | F |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID & ADDED TO INVOICE |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
THE AGENCY WILL PAY THE ACTUAL FREIGHT COST NOT TO EXCEED $329.50.
AGENCY CONTACT: NORMA PRIETO (903) 928-3409
001 320-70 3.0000 EA 1.100000 3.30
CAP SCREW
CAT # 0L-1352
002 320-70 4.0000 EA .880000 3.52
CAP SCREW
CAT # 0L-1143
003 760-50 2.0000 EA 2.870000 5.74
RING
CAT # 4F-7389
004 760-50 1.0000 EA 7.130000 7.13
SEAL ORING
CAT # 5P-2861
005 760-50 1.0000 EA 1.020000 1.02
SEAL
CAT # 3K-0360
006 760-50 1.0000 EA 5.290000 5.29
RING
CAT # 9F-1399
007 760-50 1.0000 EA 5.010000 5.01
SEAL
CAT # 8F-8733
008 760-50 1.0000 EA 1.640000 1.64
SEAL
CAT # 7M-8485
009 760-50 1.0000 EA 6.310000 6.31
SEAL
CAT # 5H-4909
010 760-50 1.0000 EA 3.070000 3.07
GASKET
CAT # 3S-7781
011 320-70 1.0000 EA .340000 .34
CAP SCREW
CAT # 0L-1351
012 320-70 2.0000 EA .430000 .86
CAP SCREW
CAT # 1A-2029
013 320-70 2.0000 EA .530000 1.06
NUT
CAT # 2K-4973
014 320-70 16.0000 EA 1.780000 28.48
SCREW
CAT # 4V-6981
015 320-91 8.0000 EA .280000 2.24
WASHER
CAT # 5M-2894
016 760-50 3.0000 EA 9.580000 28.74
SEAL
CAT # 5P-5643
017 760-50 1.0000 EA 7.490000 7.49
PLUG
CAT # 5P-5774
018 760-50 2.0000 EA 7.290000 14.58
SEAL
CAT # 5P-5931
019 760-50 1.0000 EA 770.670000 770.67
PANEL
CAT # 6G-2340
020 760-50 1.0000 EA 395.830000 395.83
PANEL
CAT # 6G-2350
021 760-50 1.0000 EA 38.530000 38.53
DUCT
CAT # 6G-2638
022 760-50 1.0000 EA 50.090000 50.09
COVER
CAT # 6G-2642
023 760-50 1.0000 EA 272.330000 272.33
DUCT
CAT # 6G-2647
024 760-50 1.0000 EA 16.290000 16.29
BRACKET
CAT # 6G-2653
025 760-50 2.0000 EA 75.290000 150.58
PANEL
CAT # 6G-2659
026 760-50 1.0000 EA 7.410000 7.41
SEAL
CAT # 6G-5436
027 760-50 2.0000 EA 1.710000 3.42
SCREW
CAT # 6V-3884
028 760-50 8.0000 EA 19.050000 152.40
LOUVER
CAT # 7G-2172
029 760-50 32.0000 EA 1.780000 56.96
SCREW
CAT # 8T-7014
030 760-50 1.0000 EA 610.570000 610.57
DUCT
CAT # 8W-8668
031 760-50 6.0000 EA 37.890000 227.34
RING SEAL
CAT # 9P-6798
032 760-50 1.0000 EA 11.360000 11.36
SEAL ORING
CAT # 5P-9806
033 760-50 3.0000 EA .880000 2.64
SEAL
CAT # 3J-1907
034 760-50 1.0000 EA 3.530000 3.53
SEAL ORING
CAT # 8M-5254
035 760-50 1.0000 EA 1.570000 1.57
SEAL ORING
CAT # 8M-8281
036 760-50 2.0000 EA 5.040000 10.08
SEAL
CAT # 8M-4436
037 760-50 1.0000 EA 8.700000 8.70
SEAL ORING
CAT # 2M-1309
038 760-50 1.0000 EA 10.840000 10.84
GASKET
CAT # 9G-5866
039 760-50 1.0000 EA 4.280000 4.28
SEAL
CAT # 7J-6285
040 760-50 1.0000 EA 2.700000 2.70
SEAL
CAT # 1P-3705
041 760-50 1.0000 EA 3.150000 3.15
SEAL
CAT # 1P3707
042 760-50 1.0000 EA 106.840000 106.84
HORN
CAT # 5D-6998
043 760-50 1.0000 EA 3.990000 3.99
PLUG KIT
CAT # 155-2270
044 760-50 1.0000 EA 176.240000 176.24
ALARM BACK UP
CAT # 370-1485
045 760-50 2.0000 EA 1.010000 2.02
CONNECTOR
CAT # 8T-8730
046 760-50 1.0000 EA 3.670000 3.67
GASKET
CAT # 1M-9634
047 760-50 1.0000 EA 8.700000 8.70
SEAL ORING
CAT # 2M-1309
048 760-50 1.0000 EA 4.820000 4.82
DISC
CAT # 8E-8297
049 760-50 15.0000 EA 30.240000 453.60
DISC
CAT # 6Y-7935
050 760-50 15.0000 EA 152.880000 2293.20
PLATE
CAT # 9P-7101
051 760-50 3.0000 EA 12.120000 36.36
SPRING
CAT # 7J-5938
052 760-50 3.0000 EA 9.720000 29.16
SPRING
CAT # 6P-3859
053 760-50 4.0000 EA 28.070000 112.28
DISC
CAT # 6Y-7934
054 760-50 2.0000 EA 31.050000 62.10
RING SEAL
CAT # 9P-1332
055 760-50 2.0000 EA 4.400000 8.80
SEAL ORING
CAT # 5P-3114
056 760-50 2.0000 EA 48.280000 96.56
PLATE
CAT # 9P-6903
057 760-50 2.0000 EA 71.670000 143.34
RING SEAL
CAT # 9P-7118
058 760-50 1.0000 EA 11.430000 11.43
RING
CAT # 6F-0156
059 760-50 6.0000 EA 35.570000 213.42
RING SEAL
CAT # 9P-6797
060 760-50 6.0000 EA 36.980000 221.88
RING SEAL
CAT # 7G-1222
061 760-50 4.0000 EA 33.640000 134.56
RING SEAL
CAT # 7G-1221
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
PHYLLIS JOHNSTON, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 525
HUNTSVILLE, TX 77340
PH: 936-437-7025 FAX: 325-223-0310
EMAIL: PHYLLIS.JOHNSTON@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 7,060.06
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 09/30/2018 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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