Business and Finance Division

Q

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER DOCUMENT SERVES AS PAYMENT
     INSTRUMENT ASSOCIATED WITH THE RENEWAL OF THE TEXAS DEPARTMENT OF
     CRIMINAL JUSTICE (TDCJ) PURCHASE ORDER NUMBER ET000287,
     WHICH WAS AWARDED ON 09/01/14.  IT IS THE 2ND RENEWAL OF A 5 YEAR
     OPTION.  UNLESS OTHERWISE NOTED HEREIN, ALL PRICES, TERMS AND
     CONDITIONS OF SAID PURCHASE ORDER REMAIN UNCHANGED.
     THROUGH MUTUAL AGREEMENT THE RESULTING CONTRACT MAY BE RENEWED
     FOR FIVE (5) ADDITIONAL ONE (1) YEAR PERIODS.  IF RENEWED
     EACH RENEWAL SHALL EXPIRE ON AUGUST 31 OF THE RENEWAL PERIOD.
     ANY RENEWALS SHALL BE UNDER THE SAME TERMS AND CONDITIONS
     AS THE ORIGINAL CONTRACT INCLUDING ANY SQUARE FOOTAGE AND MONTHLY
     RATE ADJUSTMENTS.
     REMAINING RENEWAL OPTIONS:
     THIRD:   SEPTEMBER 1, 2017 THRU AUGUST 31, 2018
     FOURTH:  SEPTEMBER 1, 2018 THRU AUGUST 31, 2019
     FIFTH:   SEPTEMBER 1, 2019 THRU AUGUST 31, 2020
     PRICES MUST REMAIN FIRM THROUGHOUT THE CONTRACT YEAR, UNLESS THE
     SQUARE FOOTAGE OF THE SERVICE AREA CHANGES.
     TDCJ RESERVES THE RIGHT TO AMEND THE CONTRACT TO REFLECT CHANGES
     IN SQUARE FOOTAGE OF THE SERVICE AREA. A CORRESPONDING INCREASE/
     DECREASE IN THE AMOUNT PAID TO THE VENDOR SHALL BE COMPUTED BY
     DIVIDING THE ORIGINAL MONTHLY RATE BY THE ORIGINAL SQUARE FOOTAGE
     TO OBTAIN THE PER FOOT COST.  THEN, THE PER FOOT COST WILL BE
     MULTIPLIED BY THE NEW SQUARE FOOTAGE TO ARRIVE AT THE NEW
     MONTHLY RATE.
     PRICE INCREASES OR DECREASES MAY BE ALLOWED ON RENEWAL YEARS.
     ANY PRICE CHANGE WILL BE EVALUATED THROUGH A MARKET SURVEY.
     TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED VENDOR.  THE
     EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED TO COMPLETE A
     NON-EMPLOYEE BACKGROUND QUESTIONNAIRE.  TDCJ RESERVES THE RIGHT
     TO ACCEPT OR REJECT EACH EMPLOYEE OF THE AWARDED VENDOR BASED
     UPON THE RESULTS OF THE BACKGROUND CHECK.  NO EMPLOYEE OF THE
     CONTRACTED VENDOR WILL BE ALLOWED ON THE PREMISES PRIOR TO THE
     BACKGROUND CHECK APPROVAL IF THE TDCJ FACILITY REQUIRES A
     BACKGROUND CHECK.
     THE NON-CARPETED FLOORS WILL BE STRIPPED AND WAXED BI-ANNUALLY PER
     SECTION 6.1 OF THIS PURCHASE ORDER, THE TARGET DATES ARE AS FOLLOWS:
     1ST STRIP AND WAX: __OCTOBER 22-23, 2016___
     2ND STRIP AND WAX: __MAY 20-21, 2017_________
     THE CARPET CLEANING WILL OCCUR BI-ANNUALLY PER SECTION 6.2 OF THIS
     PURCHASE ORDER, THE TARGET DATES ARE AS FOLLOWS:
     1ST CARPET CLEANING: _OCTOBER 22-23, 2016____
     2ND CARPET CLEANING: _MAY 20-21, 2017________
     SERVICE DATE: 09/01/2016 THROUGH 08/31/2017
     SQUARE FOOTAGE OF AREA TO BE SERVICED: 3,448 SQ FT
     CONTACT: STEFANIE PITRE (409) 883-8953
     ORANGE DISTRICT PAROLE OFFICE
     851 DAL SASSO DR.
     ORANGE, TX 77630
001  910-39-103251                         5.0000    MO        1344.720000        6723.60

     REQ CREATED FOR APRIL - AUGUST FOR NEW OFFICE LOCATION (ADDT'L SQF)
     NUMBER OF:
     EMPLOYEES: 13
     VISITORS: 4
     WINDOWS: 8
     RESTROOMS: 3
     SINKS: 5
     DISPENSERS: SOAP: 0, FEMININE PRODUCTS: 0, PAPER TOWELS: 3
     TOILET TISSUE: 0
     SPECIFICATIONS
     1.1  THE SERVICE PROVIDER WILL PROVIDE JANITORIAL SERVICES AS
          SPECIFIED BELOW FOR THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE.
     1.2  THESE SPECIFICATIONS SHALL BE A GUIDE FOR, RATHER THAN A
          LIMITATION TO THE SERVICES REQUIRED TO EFFECTIVELY MAINTAIN THE
          PREMISES IN ACCORDANCE WITH THIS AGREEMENT.
     1.3  NO PERSON OTHER THAN THE AUTHORIZED JANITOR AND THEIR ASSISTANTS
          WILL BE PERMITTED TO ENTER THE PREMISES FOR SUCH PURPOSE. THE
          VENDOR IS RESPONSIBLE FOR PROVIDING ALL SUPPLIES, EQUIPMENT, AND
          MATERIALS NECESSARY FOR THE PROPER CLEANING OF THE SPACE
          INCLUDING BUT NOT LIMITED TO VACUUM CLEANERS, FLOOR EQUIPMENT,
          WAX, DETERGENTS, DISINFECTANTS, TRASH CAN LINERS, TOILET PAPER,
          PAPER TOWELS, AND SOAPS FOR THE REFILLING/RESTOCKING OF
          DISPENSERS THROUGHOUT THE SPACE. JANITORIAL SERVICE WILL BEGIN
          NO EARLIER THAN 5:00 P.M. AND MUST BE COMPLETED BEFORE 7:00 A.M.
          THE NEXT WORKDAY.
     1.4  ON A DAILY BASIS (MONDAY THROUGH FRIDAY), JANITORIAL SERVICES
          SHALL INCLUDE:
          (1)  WASH AND REMOVE WITH A NON-ABRASIVE CLEANER ALL FINGER
               MARKS, SMUDGES, SCUFF MARKS, INK STAINS, GUM OR FOREIGN
               MATTER FROM GLASS TABLE TOPS, GLASS ENTRANCES, AREAS AROUND
               LIGHT SWITCHES, PRIVATE ENTRANCES TO OFFICES AND ELEVATOR
               DOORS, PARTITIONS, AND OTHER MARKS ON WALLS, WINDOW SILLS,
               AND OTHER SIMILAR SURFACES, AS REQUIRED. ALL ITEMS ARE TO
               BE LEFT IN BRIGHT CONDITION FREE OF STREAKS AND DUST.
          (2)  WIPE CLEAN, POLISH, AS NEEDED, ALL BRASS, STAINLESS STEEL,
               AND BRIGHT WORK, USING A NON-ACID POLISH TO A BRIGHT
               CONDITION FREE OF DUST AND STREAKS.
          (3)  EMPTY AND CLEAN URNS AND WASTEBASKETS AND PLACE WASTE IN
               PROPER CONTAINER.  REPLACE TRASHCAN AND WASTEBASKET LINERS.
          (4)  SWEEP ENTRANCES, LOBBIES AND CORRIDORS.
          (5)  DETERGENT MOP, RINSE AND DRY ALL NON-CARPETED FLOORS; VACUUM
               CARPETS AND FLOOR RUGS.  ALL NON-CARPETED FLOORS MUST BE
               SPRAY BUFFED A MINIMUM OF THREE TIMES PER WEEK.
          (6)  CLEAN AND DISINFECT DRINKING FOUNTAINS.
          (7)  DISPOSE OF ALL TRASH AND GARBAGE GENERATED IN OR ABOUT THE
               BUILDING, INCLUDING THE ENTRANCE.
          (8)  THOROUGHLY CLEAN BREAK ROOMS, WITH CLEANING TO INCLUDE, BUT
               NOT LIMITED TO, WIPING TABLES, CHAIRS, COUNTERS, AND SINKS
          (9)  DUST ALL HORIZONTAL SURFACES THAT ARE READILY AVAILABLE AND
               VISIBLY REQUIRE DUSTING.

          ~
          (10) SPOT CLEAN ALL CARPET AND RUGS AS NEEDED.
          (11) SPOT CLEAN ALL GLASS, INCLUDING BUT NOT LIMITED TO MIRRORS,
               GLASS DOORS, AND GLASS PARTITIONS.
          (12) SWEEP, RINSE, SCRUB AND/OR WASH AND DRY ALL FLOORING WITH
               GERMICIDAL DETERGENT SOLUTION FREE OF ANY DEODORANTS, TO
               REMOVE ALL SPILLS, SMEARS, SCUFFMARKS, AND FOOT TRACKS.
          (13) WASH AND POLISH ALL MIRRORS, POWDER SHELVES, BRIGHT WORK
               STALL PARTITIONS, AND ENAMEL SURFACES, INCLUDING FLUSH
               METERS, PIPING, TOILET SEAT HINGES, AND ALL METAL.
               CONTRACTOR SHALL USE ONLY NON-ABRASIVE AND NON-ACIDIC
               MATERIAL TO AVOID DAMAGE AND DETERIORATION TO METAL
               FIXTURES.
          (14) SCOUR, WASH AND DISINFECT ALL BASINS, BOWLS AND URINALS WITH
               APPROVED GERMICIDAL DETERGENT SOLUTION FREE OF ANY
               DEODORANTS, INCLUDING TILE WALLS NEAR URINALS.  REMOVE
               STAINS NECESSARY AND CLEAN UNDERSIDE OF URINALS AND BOWLS.
          (15) WASH BOTH SIDES OF ALL TOILET SEATS WITH GERMICIDAL
               DETERGENT SOLUTIONS AND WIPE DRY.
          (16) DISINFECT, DAMP-WIPE AND WASH ALL PARTITIONS, ENAMEL
               SURFACES, TILE WALLS, DISPENSERS, DOORS, AND RECEPTACLES.
          (17) ALL REST ROOM DOORS WILL BE DAMP-WIPED TO REMOVE ANY HAND
               MARKS FROM DOOR AND DOOR HARDWARE.
          (18) EMPTY AND SANITIZE PAPER TOWEL AND SANITARY NAPKIN
               RECEPTACLES.
               FILL AND MAINTAIN MECHANICAL OPERATION OF ALL TOILET TISSUE
               HOLDERS, AND DISPENSERS, TOWEL DISPENSERS. THE FILLING OF
               SUCH RECEPTACLES TO BE IN SUCH QUANTITY AS TO LAST THE
               ENTIRE BUSINESS DAY.  CARE SHOULD BE TAKEN TO INSPECT
               DIPENSING FIXTURES TO INSURE THEY ARE WORKING PROPERLY. ANY
               DEFICIENCIES SHALL BE REPORTED TO TDCJ.
     1.5  ON A WEEKLY BASIS, JANITORIAL SERVICES SHALL INCLUDE:
          (1)  CLEAN ALL BASEBOARDS AND DOORS FRAMES.
          (2)  CLEAN AND WASH ALL ENTRANCE DOORS.
          (3)  PERFORM DUSTING ON OFFICE FURNITURE, INCLUDING BUT NOT
               LIMITED TO DESKS, CREDENZAS, WORKSTATIONS, AND FILE
               CABINETS. THE OCCUPYING AGENCY WILL INSURE THAT OFFICE
               FURNITURE IS FREE OF LOOSE PAPERS.
     1.6  ON A MONTHLY BASIS, JANITORIAL SERVICES SHALL INCLUDE:
          (1)  PERFORM DUSTING ON ALL PARTITIONS, DOORS, AND WINDOW LEDGES.
          (2)  BRUSH DOWN ALL WALLS, CEILING VENTS, AND LIGHT FIXTURES.
          (3)  CLEAN BLINDS AND WINDOW COVERINGS.
          (4)  VACUUM ALL UPHOLSTERED FURNITURE IN VISITOR WAITING AREA.
          (5)  PLACE AUTOMATIC DEODORIZERS IN THE RESTROOMS, WAITING AREAS
               AND BREAKROOMS.
     1.7  TWICE A YEAR, JANITORIAL SERVICES SHALL INCLUDE:
          (1)  STEAM CLEAN ALL CARPET AND FLOOR RUGS.
          (2)  STRIP AND WAX ALL NON-CARPETED FLOORS USING THREE COATS OF
               NON-SLIP WAX.
          (3)  CLEAN FLUORESCENT LIGHT LENSES AND DIFFUSERS WHEN NEEDED AND

               /OR AS REQUIRED BY LESSEE.
          (4)  WASH ALL GLASS WINDOWS (INSIDE AND OUT), GLASS DOORS, AND
               GLASS PARTITIONS.
     1.8  ONE SPECIFIC SUPERVISOR IS TO BE ASSIGNED RESPONSIBILITY FOR
          JANITORIAL CREW WORKING IN THE BUILDING. THE SUPERVISOR MUST MAKE
          AT LEAST TWO INSPECTION VISITS A WEEK WHILE THE JANITORIAL CREW
          IS WORKING TO INSURE THE WORK IS IN ACCORDANCE WITH THIS
          CONTRACT AND OF A SATISFACTORY STANDARD TO BOTH TDCJ AND THE
          VENDOR.
     1.9  THE VENDOR WILL USE CONSERVATIVE MEASURES TO REDUCE ELECTRICAL
          COST BY TURNING LIGHTS OFF WHEN AREA IS CLEANED. THE FRONT LOBBY
          LIGHTS WILL REMAIN ON FOR SECURITY PURPOSES.
     1.10 TDCJ WLL MAKE STORAGE AREAS AVAILABLE TO THE VENDOR WITHOUT COST
          FOR STORING CLEANING MATERIALS. THE VENDOR MAY ALSO HAVE USE OF
          SINKS TO PERFORM THE REQUIRED WORK. THE VENDOR WILL BE
          RESPONSIBLE FOR ORDERLINESS AND CLEANLINESS OF JANITORIAL AREA
          AND SINKS.
     1.11 THE VENDOR WILL NOTIFY TDCJ OF ANY DEFECTIVE WATER FIXTURES,
          LIGHTS, TOILETS, OR ANY DAMAGE TO THE BUILDING OR FIXTURES. TDCJ
          WILL CONTACT THE LESSOR TO CORRECT THE PROBLEM.
     1.12 THE VENDOR WILL REPORT TO TDCJ THE PRESENCE OF ANY INSECTS, ANTS,
          AND/OR OTHER PESTS THAT WILL REQUIRE EXTERMINATION SERVICES.
          TDCJ WILL CONTACT THE LESSOR TO CORRECT THE PROBLEM.
     1.13 HOLIDAYS
          THE VENDOR IS NOT OBLIGATED TO PERFORM ANY SERVICES ON THE
          FOLLOWING HOLIDAYS:
          (1)   NEW YEAR'S DAY
          (2)   MARTIN LUTHER KING, JR. DAY
          (3)   WASHINGTON'S BIRTHDAY
          (4)  MEMORIAL DAY
          (5)  4TH OF JULY
          (6)  LABOR DAY
          (7)  VETERAN'S DAY
          (8)  THANKSGIVING DAY
          (9)  CHRISTMAS DAY
     1.14 SECURITY
            A. TDCJ WILL GIVE THE VENDOR THE SECURITY CODE TO THE ALARM
               SYSTEM AND KEYS TO THE BUILDING. THE VENDOR WILL BE
               RESPONSIBLE FOR THE DISCRETION OF THE EMPLOYEES WHO HAVE
               ACCESS TO THE SECURITY CODE TO THE ALARM SYSTEM AND KEYS TO
               THE BUILDING. VENDOR SHALL INFORM TDCJ WHEN AN EMPLOYEE
               LEAVES HIS/HER EMPLOYMENT, WHICH HAS BEEN GIVEN THE CODES
               AND KEYS. TDCJ SHALL DECIDE IF SECURITY CODE ALARMS OR
               LOCKS, SHOULD BE CHANGED. VENDOR WILL BE RESPONSIBLE FOR THE
               FEES OF CHANGING SECURITY CODES OR THE RE-KEYING OF LOCKS.
            B. A LIST CONTAINING THE NAMES OF ALL EMPLOYEES ASSIGNED TO
               CLEAN THE BUILDING WILL BE PROVIDED TO:
               THE SERVICE PROVIDER'S ASSIGNED SUPERVISOR(S) WILL BE
               RESPONSIBLE FOR ALL JANITORIAL EMPLOYEES. ANY CHANGES TO
               THESE ASSIGNMENTS WILL BE IMMEDIATELY PROVIDED TO TDCJ.

               NO PERSON OTHER THAN THE AUTHORIZED JANITOR AND HIS OR HER
               ASSISTANTS WILL BE PERMITTED TO ENTER THE PREMISES FOR SUCH
               PURPOSES.
     1.15 SERVICE PROVIDER QUALIFICATIONS:
          CRITERIA FOR VENDOR/CONTRACTOR QUALIFICATIONS ARE DEFINED BY THE
          TERMS AND CONDITIONS OF THE SOLICITATION. MINIMUM QUALIFICATION
          REQUIREMENTS ARE AS FOLLOWS:
          (1)  BUSINESS - MINIMUM ONE (1) YEAR IN JANITORIAL AND/OR
               CUSTODIAL OPERATIONS AND BUSINESS.
          (2)  REFERENCES - MINIMUM OF THREE (3) CURRENT CONTRACTS OF
               APPROXIMATE SIZE AND SCOPE IN EFFECT WITH SATISFACTORY/
               EXCEPTIONAL PERFORMANCE AND SERVICE.
     1.16 THE CONTRACTOR SHALL HAVE A THOROUGH KNOWLEDGE OF VARIOUS
          CLEANING TASKS, EQUIPMENT, MATERIALS, AND SUPPLIES TO BE USED
          WITHIN THE SCOPE OF THIS AGREEMENT. THE CONTRACTOR IS EXPECTED TO
          ACCEPT RESPONSIBILITY AND PROVIDE PERSONAL SUPERVISION FOR THOSE
          EMPLOYED BY THE CONTRACTOR.
     1.17 THE CONTRACTOR SHALL EMPLOY AT ALL TIMES THE QUALITY AND QUANITY
          OF PERSONS SKILLED AND TRAINED IN THE WORK ASSIGNED TO THEM. THE
          CONTRACTOR SHALL ORGANIZE THE CLEANING SCHEDULE TO MINIMIZE THE
          WORK AREAS NEEDING LIGHTING AT ANY ONE TIME DURING CLEANING. THE
          CONTRACTOR SHALL PLACE THE HIGHEST PRIORITY ON ENERGY
          CONSERVATION AND SHALL COORDINATE ALL ACTIVITIES WITH TDCJ
          OFFICE MANAGER FOR THE MOST ECONOMICAL OPERATION OF THE BUILDING
          EQUIPMENT, MACHINERY AND SYSTEMS.
     1.18 THE CONTRACTOR IS EXPECTED TO PROVIDE FOR EMPLOYEE SAFETY AND
          ACCEPT RESPONSIBILITY FOR EMPLOYEE/PERSONAL INJURY DURING
          PERFORMANCE OF SERVICE UNDER THIS CONTRACT AGREEMENT.
     1.19 THE CONTRACTOR IS EXPECTED TO EMPHASIZE SAFETY DURING USE OF
          POWERED AND NON-POWERED EQUIPMENT.
     1.20 ALL CONTRACT/CONTRACTOR PERSONNEL MAY BE REQUIRED TO SIGN IN AND
          SIGN OUT OF THE OFFICE WITH SECURITY AND/OR TDCJ OFFICE MANAGER.
     1.21 IF PROPERTY DAMAGE RESULTING FROM CONTRACTORS NEGLIGENCE HAS TO
          BE REPAIRED AND/OR REPLACED BY THE STATE; THE EXPENSE FOR SUCH
          WORK SHALL BE DEDUCTED FROM THE MONIES DUE THE CONTRACTOR. THE
          STATE RESERVES THE RIGHT TO PURSUE CLAIMS FOR DAMAGES THROUGH ANY
          AND/OR ALL LEGAL MEANS AVAILABLE TO THE STATE.
     1.22 THE VENDOR SHALL PROVIDE PROOF OF INSURANCE COVERAGE AS INDICATED
          BELOW:
            A. DISHONESTY BOND (3% OF TOTAL BID AMOUNT)
            B. EMPLOYERS LIABILITY INSURANCE ($300,000.00 PER OCCURRENCE).
            C. GENERAL LIABILITY INSURANCE ($300,000.00 PER OCCURRENCE).
            D. WORKERS COMPENSATION INSURANCE, AMOUNT AS REQUIRED BY THE
               STATE OF TEXAS.
     1.23 TDCJ RESERVES THE RIGHT TO WITHHOLD FUNDS OR REQUIRE THE RETURN
          OF FUNDS IN THE CASE OF NON-COMPLIANCE WITH THIS IFB OR RESULTING
          CONTRACT, TDCJ REGULATIONS, STANDARDS AND POLICES.
     1.24 TDCJ RESERVES THE RIGHT TO CANCEL THIS AGREEMENT WITH A THIRTY
          (30) DAY WRITTEN NOTIFICATION TO THE VENDOR WITHOUT PENALTY OR
          FURTHER OBLIGATION.

     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A

        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     E-VERIFY SYSTEMS:
     THE TDCJ SHALL REQUIRE THE FOLLOWING AS A CONDITION OF ALL SERVICE
     CONTRACTS:
     BY ENTERING INTO THIS CONTRACT, THE CONTRACTOR CERTIFIES AND ENSURES
     THAT IT UTILIZES AND WILL CONTINUE TO UTILIZE, FOR THE TERM OF THIS
     CONTRACT, THE U.S. DEPARTMENT OF HOMELAND SECURITY'S E-VERIFY
     SYSTEM TO DETERMINE THE ELIGIBILITY OF:
      1.  ALL PERSONS EMPLOYED TO PERFORM DUTIES WITHIN TEXAS, DURING
          THE TERM OF THE CONTRACT; AND
      2.  ALL PERSONS (INCLUDING SUBCONTRACTORS) ASSIGNED BY THE
          RESPONDENT TO PERFORM WORK PURSUANT TO THE CONTRACT, WITHIN
          THE UNITED STATES OF AMERICA.
     THE CONTRACTOR SHALL PROVIDE, UPON REQUEST OF THE TDCJ, AN
     ELECTRONIC OR HARDCOPY SCREENSHOT OF THE CONFIRMATION OR TENTATIVE
     NON-CONFIRMATION SCREEN CONTAINING THE E-VERIFY CASE VERIFICATION
     NUMBER FOR ATTACHMENT TO THE FORM I-9 FOR THE THREE MOST RECENT HIRES
     THAT MATCH THE CRITERIA ABOVE, BY THE CONTRACTOR, AND CONTRACTOR'S
     SUBCONTRACTORS, AS PROOF THAT THIS PROVISION IS BEING FOLLOWED.
     IF THIS CERTIFICATION IS FALSELY MADE, THE CONTRACT MAY BE IMMEDIATELY
     TERMINATED, AT THE DISCRETION OF THE STATE AND AT NO FAULT TO THE
     STATE, WITH NO PRIOR NOTIFICATION. THE CONTRACTOR SHALL ALSO BE
     RESPONSIBLE FOR THE COSTS OF ANY RE-SOLICITATION THAT THE STATE MUST
     UNDERTAKE TO REPLACE THE TERMINATED CONTRACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:

     NATALIE PRICE, CTCD
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH:  936-437-0000 FAX:  325-223-0310
     EMAIL: NATALIE.PRICE@TDCJ.TEXAS.GOV
ORDER TOTAL:$      6,723.60