Business and Finance Division

E

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     BEGINNING DATE: 1/19/2017
     ENDING DATE:    08/31/2017
     TDCJ RESERVES THE RIGHT TO EXTEND THIS PURCHASE ORDER UP TO AN
     ADDITIONAL 4 YEARS.
     RENTAL RENEWAL DATES:
     SEPTEMBER 1, 2017 THRU AUGUST 31, 2018
     SEPTEMBER 1, 2018 THRU AUGUST 31, 2019
     SEPTEMBER 1, 2019 THRU AUGUST 31, 2020
     SEPTEMBER 1, 2020 THRU AUGUST 31, 2021
     TDCJ RESERVES THE RIGHT TO CANCEL AT ANY TIME WITH WRITTEN NOTICE.
     YKK (U.S.A.) INC. IS RESPONSIBLE FOR TRANSPORTING EQUIPMENT TO
     THE SPECIFIED DELIVERY DESTINATION.
      ~
      AGENCY CONTACT TO INSPECT EQUIPMENT:  RICKY FLASOWSKI @ ELLIS UNIT
      GARMENT FACTORY @ 936-295-5756 EXT. 5338
001  977-64                                2.0000    QTR        139.260000         278.52
     LEASE OF MANUAL CUT AND GAP MACHINE, 1/19/2017 THRU 6/30/2017
     LEASE TO INCLUDE NORMAL USAGE PARTS AND ROUTINE SERVICE
     REQUIRED RESPONSE TIME FOR PARTS AND SERVICE WITHIN 48 HOURS TO KEEP
     MACHINE OPERATIONAL.
     MACHINE TYPE - 2CPSB WITH 12X19 DIESET 45YGR CHAIN
     MEASUREMENT ABOVE CHAIN TO BE 3/4"-7/8" - TOP EXTENSION
     MEASUREMENT BELOW CHAIN TO BE 1/2"-3/8" - BOTTOM EXTENSION
002  977-64                                2.0000    MO          46.420000          92.84
     RENTAL OF MANUAL CUT & GAP MACHINE, 7/1/2017 THRU 8/31/2017
003  977-64                                2.0000    EA         380.670000         761.34
     DELIVERY AND PICK UP OF EQUIPMENT.
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER

     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN

     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     CRIMINAL HISTORY INFORMATION COMPLIANCE
     THE PARTIES HERETO ACKNOWLEDGE AND AGREE THAT IN ORDER FOR CONTRACTOR
     TO PERFORM THE SERVICES CONTEMPLATED HEREIN, TDCJ MAY HAVE TO
     PROVIDE CONTRACTOR WITH, OR CONTRACTOR MAY HAVE ACCESS TO, CERTAIN
     INFORMATION REGARDING OFFENDERS AND FORMER OFFENDERS KNOWN AS
     "CRIMINAL HISTORY INFORMATION". CRIMINAL HISTORY INFORMATION MEANS
     INFORMATION COLLECTED ABOUT A PERSON BY A CRIMINAL JUSTICE AGENCY THAT
     CONSISTS OF IDENTIFIABLE DESCRIPTIONS AND NOTATIONS OF ARRESTS,
     DETENTIONS, INDICTMENTS, INFORMATION AND OTHER FORMAL CRIMINAL CHARGES
     AND THEIR DISPOSITIONS.  THE TERM DOES NOT INCLUDE INFORMATION AS TO
     CONVICTIONS, FINGERPRINT INFORMATION, AND DRIVING RECORDS.  IN THE
     EVENT TDCJ PROVIDES CONTRACTOR WITH CRIMINAL HISTORY INFORMATION,
     CONTRACTOR AGREES TO COMPLY WITH THE CONFIDENTIALITY REQUIREMENTS OF
     28 CFR 20, PART 20, SUBPART B, SECTION 20.21; SECTION 524 (A) OF THE
     OMNIBUS CRIME CONTROL AND SAFE STREET ACT, 42 U.S.C. 3701, ET SEQ.,
     AS AMENDED (THE "ACT"), THE GOVERNMENT CODE CHAPTER 411, SECTION
     411.083; AND WITH THE FBI CRIMINAL JUSTICE INFORMATION SERVICES
     (CJIS) SECURITY POLICY.  MORE SPECIFICALLY, CONTRACTOR AGREES AND
     ACKNOWLEDGES AS FOLLOWS:
     (1) TDCJ HEREBY SPECIFICALLY AUTHORIZES THAT CONTRACTOR MAY HAVE
     ACCESS TO CRIMINAL JUSTICE HISTORY TO THE EXTENT SUCH ACCESS IS
     NECESSARY OR APPROPRIATE TO ENABLE CONTRACTOR TO PERFORM THE SERVICES
     CONTEMPLATED HEREIN.
     (2)  CONTRACTOR AGREES TO LIMIT THE USE OF SUCH CRIMINAL JUSTICE
     INFORMATION FOR THE PURPOSES SET TO HEREIN.
     (3)  CONTRACTOR AGREES TO MAINTAIN THE CONFIDENTIALITY AND SECURITY OF
     THE CRIMINAL JUSTICE HISTORY INFORMATION IN COMPLIANCE WITH FEDERAL
     AND STATE STATUTES, RULES AND REGULATIONS, AND RETURN OR DESTROY SUCH
     INFORMATION WHEN IT IS NO LONGER NEEDED TO PERFORM THE SERVICES
     CONTEMPLATED HEREIN.
     (4)  IN THE EVENT THAT CONTRACTOR'S EMPLOYEE(S) FAILS TO COMPLY WITH
     THE TERMS HEREOF, THE CONTRACTOR SHALL TAKE CORRECTIVE ACTION WITH THE
     EMPLOYEE(S).  SUCH CORRECTIVE ACTION MUST BE ACCEPTABLE TO TDCJ.  AN
     INTENTIONAL OR KNOWING VIOLATION MAY ALSO RESULT IN CIVIL AND CRIMINAL
     VIOLATIONS UNDER FEDERAL AND STATE LAWS.  ADDITIONALLY, CONTRACTOR
     SHALL SUBMIT FOR TDCJ'S APPROVAL, CONTRACTOR'S CORRECTIVE ACTION
     PLAN TO ENSURE FULL COMPLIANCE WITH THE TERMS HEREOF.  UNTIL SUCH TIME
     AS THE CORRECTIVE PLAN IS APPROVED BY TDCJ, CONTRACTOR SHALL NOT BE
     AUTHORIZED TO FILL ANY VACANT POSITIONS UNLESS SPECIAL AUTHORIZATION
     IS GRANTED IN WRITING BY TDCJ WHICH AUTHORIZATION SHALL NOT BE
     UNREASONABLY WITHHELD.
     OTHER CONFIDENTIAL OR SENSITIVE INFORMATION
     (1)  THE PARTIES HERETO ACKNOWLEDGE AND AGREE THAT IN ORDER FOR
     CONTRACTOR TO PERFORM THE SERVICES CONTEMPLATED HEREIN, TDCJ MAY
     HAVE TO PROVIDE CONTRACTOR WITH, OR CONTRACTOR MAY HAVE ACCESS TO,
     CERTAIN INFORMATION, OTHER THAN CRIMINAL HISTORY INFORMATION, THAT IS
     CONFIDENTIAL PURSUANT TO FEDERAL OR STATE LAWS, RULES, OR REGULATIONS,

     OR THAT IS PERSONAL INFORMATION CONSIDERED TO BE "SENSITIVE".
     CONTRACTOR AGREES THAT SUCH CONFIDENTIAL OR SENSITIVE INFORMATION
     SHALL ONLY BE USED FOR THE PURPOSE OF PERFORMING SERVICES CONTEMPLATED
     HEREIN. SUCH INFORMATION SHALL NOT BE DISCLOSED, COPIED OR TRANSMITTED
     FOR ANY PURPOSE OTHER THAN FOR THE PERFORMANCE OF SERVICES
     CONTEMPLATED HEREIN.
     (2)  IN THE EVENT THAT CONTRACTOR'S EMPLOYEE(S) FAILS TO COMPLY WITH
     THE TERMS HEREOF, THE CONTRACTOR SHALL TAKE CORRECTIVE ACTION WITH THE
     EMPLOYEE(S).  SUCH CORRECTIVE ACTION MUST BE ACCEPTABLE TO TDCJ.  AN
     INTENTIONAL OR KNOWING VIOLATION MAY ALSO RESULT IN CIVIL AND CRIMINAL
     VIOLATIONS UNDER FEDERAL AND STATE LAWS.  ADDITIONALLY, CONTRACTOR
     SHALL SUBMIT FOR TDCJ'S APPROVAL, CONTRACTOR'S CORRECTIVE ACTION PLAN
     TO ENSURE FULL COMPLIANCE WITH THE TERMS HEREOF.  UNTIL SUCH TIME AS
     THE CORRECTIVE PLAN IS APPROVED BY TDCJ, CONTRACTOR SHALL NOT BE
     AUTHORIZED TO FILL ANY VACANT POSITIONS UNLESS SPECIAL AUTHORIZATION
     IS GRANTED IN WRITING BY TDCJ WHICH AUTHORIZATION SHALL NOT BE
     UNREASONABLY WITHHELD.
     BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS
     BELOW AND ON ATTACHED PAGES.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     DONNA GARDNER, CTCD
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 703
     HUNTSVILLE, TX 77340
     PH:  936-437-3823
     EMAIL: DONNA.GARDNER@TDCJ.TEXAS.GOV
ORDER TOTAL:$      1,132.70