Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-7-EV025796
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| Order Type: | E |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID & ADDED TO INVOICE |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
AGENCY TO PAY ACTUAL FREIGHT COST NOT TO EXCEED $50.00
AGENCY CONTACT @ PAM LYCHNER UNIT MAINTENANCE:
ELGIN DAVIS @ (281) 454-5036 EXT: 302
001 165-85 1.0000 EA 345.150000 345.15
LOW WATER CUT OFF ASSEMBLY
PART #: 00-880030
002 165-85 1.0000 EA 234.380000 234.38
IGNITION MODULE
PART #: 00-857207-00003
003 165-85 1.0000 EA 294.750000 294.75
PRESSURE LIMIT SWITCH
PART #: 00-833488
004 165-85 1.0000 EA 27.080000 27.08
THERMOSTAT DIAL
PART #: 00-833220-00011
005 165-76 1.0000 EA 75.450000 75.45
IGNITOR CABLE 30"
PART #: 00-844130-00001
006 165-85 1.0000 EA 52.730000 52.73
WORING HARNESS
PART #: 00-821076
007 165-29 1.0000 EA 125.630000 125.63
GASKET
PART #: 00-831912-00011
008 165-76 1.0000 EA 210.190000 210.19
IGNITION CONTROL
NEW PART #: 417980-1 - (OLD PART #: 00-821078)
009 165-85 1.0000 EA 352.730000 352.73
COMBINATION CONTROL
PART #: 00-817362-00001
010 165-85 1.0000 EA 96.300000 96.30
TRANSFORMER - 120 V
NEW PART #: 411500-12 - (OLD PART #: 00-821075)
011 165-85 1.0000 EA 52.730000 52.73
WIRING HARNESS
PART #: 00-821076
012 165-85 1.0000 EA 52.200000 52.20
GASKET
PART #: 00-833394
013 165-85 1.0000 EA 159.380000 159.38
FILL PIPE ASSEMBLY
NEW PART #: 836082-1 - (OLD PART #: 00-836082)
014 165-85 1.0000 EA 136.800000 136.80
FILL VALVE
PART #: 00-833648
015 165-73 2.0000 EA 19.500000 39.00
1/2" CLOSE NIPPLE
PART #: FP-054-08
016 165-85 3.0000 EA 242.250000 726.75
GUAGE CLASS ASSEMBLY
PART #: 00833493
017 165-85 5.0000 EA 198.450000 992.25
PRESSURE RELIEF VALVE
PART #: 0084149600001
018 165-85 1.0000 EA 114.300000 114.30
AIR VENT 3/4"
PART #: 00833239
019 165-85 1.0000 EA 189.600000 189.60
VACUUM BREAKING CHECK VALVE
PART #: 00833238
020 165-85 1.0000 EA 174.530000 174.53
CROSS 3/4"
PART #: FP08392
021 165-73 1.0000 EA 60.080000 60.08
3/4" CLOSE NIPPLE
PART #: FP05427
022 165-73 1.0000 EA 19.500000 19.50
CLOSE NIPPLE 1/2"
PART #: FP05408
023 165-85 1.0000 EA 22.730000 22.73
3/4" TO 1/2" REDUCING BUSHING
PART #: FP08416
024 165-85 1.0000 EA 123.380000 123.38
THERMOSTAT
PART #: 00833220
025 165-85 1.0000 EA 81.380000 81.38
PRESSURE GAUGE
PART #: 00833152
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
LARRY MILLER CTP
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 525
HUNTSVILLE, TX 77340
PH: 936-437-7042 FAX: 325-223-0310
EMAIL: LARRY.MILLER@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 4,759.00
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 01/03/2017 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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