Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-7-EV001087
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| Order Type: | S |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
THIS PURCHASE ORDER IS FOR TWELVE (12) MONTHS OF FULL PREVENTIVE
AND ROUTINE MAINTENANCE TO THE ELEVATOR(S) DETAILED BELOW. THE TERM
OF THIS PURCHASE ORDER IS FROM 9/01/2016 THROUGH 8/31/2017, WITH
THREE (3) ONE-YEAR RENEWAL PERIODS. ANY RENEWALS EXERCISED SHALL BE
UNDER THE SAME TERMS, CONDITIONS, AND PRICING AS THE ORIGINAL PURCHASE
ORDER, WITH ALL ALLOWABLE CHANGES APPROVED IN WRITING BY THE STATE
PRIOR TO AN ORDER RENEWAL. ALL RENEWAL TERMS ARE TO BE SEPTEMBER 1
THROUGH AUGUST 31.
BASE PERIOD: FY-17 (SEPT.1, 2016 - AUG. 31, 2017), PO #EV001087
FIRST RENEWAL: FY-18 (SEPT.1, 2017 - AUG. 31, 2018)
SECOND RENEWAL: FY-19 (SEPT.1, 2018 - AUG. 31, 2019)
THIRD RENEWAL: FY-20 (SEPT.1, 2019 - AUG. 31, 2020)
SEE BLANKET ORDER #BP701689 FOR SERVICES, REPAIRS, OR PARTS
WHICH ARE NOT COVERED UNDER THIS PREVENTIVE MAINTENANCE
PURCHASE ORDER.
SCHINDLER ELEVATOR CORP MUST MAINTAIN ALL REQUIRED INSURANCE COVERAGES
THROUGH THE DURATION OF THIS ORDER, AND THROUGH THE DURATION OF
ANY AND ALL SUBSEQUENT RENEWALS.
SCHEDULING FOR ALL COVERED SERVICES WILL BE THROUGH THE
TDCJ UNIT MAINTENANCE PERSONNEL LISTED ON EACH LINE ITEM.
-
ALTERNATE CONTACT IF UNABLE TO REACH UNIT MAINTENANCE DEPARTMENTS.
ATTN: RICHARD COWAN
OFFICE: 936-437-7347
001 910-13-000046 12.0000 MO 535.000000 6420.00
GENERAL ELEVATOR HYDRAULIC FREIGHT
CAPACITY: 5000 LBS.
SPEED: 50 FT. PER MINUTE
SERVING: 2 LANDINGS
CRAIN UNIT ELEVATOR
PHYSICAL LOCATION: RIVERSIDE COMPLEX
CONTACT THE TDCJ CRAIN UNIT - MAINTENANCE DEPT TO SCHEDULE SERVICE
ATTN: LEONARD FARLEY / LARRY SECREST
PHONE: 254-865-8431 EXT 5478 / 5352
ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
DELIVER TO:
TDCJ
CRAIN UNIT MAINTENANCE
1401 STATE SCHOOL ROAD
GATESVILLE, TX 76599-2999
002 910-13-000046 5.0000 MO 535.000000 2675.00
DOVER/V-900 ELECTRIC SERVICE ELEVATOR
CAPACITY: 4000 LBS.
SERVING: 6 LANDINGS
ELBI 35669 DECAL 072846
TDCJ MARLIN HOSPITAL COMPLEX
PHYSICAL LOCATION: MARLIN COMPLEX ELEVATOR #1
CONTACT THE TDCJ MARLIN COMPLEX - MAINTENANCE DEPT TO SCHEDULE SERVICE
ATTN: SUSAN BURKE / RYAN NEHRING
PHONE: 254-883-3858 EXT 1229
ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
DELIVER TO:
TDCJ
MARLIN COMPLEX MAINTENANCE
2893 STATE HWY 6
MARLIN, TX 76661
003 910-13-000046 5.0000 MO 535.000000 2675.00
DOVER/V-900 ELECTRIC SERVICE ELEVATOR
CAPACITY: 4000 LBS.
SERVING: 6 LANDINGS
ELBI 35669 DECAL 072847
TDCJ MARLIN HOSPITAL COMPLEX
PHYSICAL LOCATION: MARLIN COMPLEX ELEVATOR #2
CONTACT THE TDCJ MARLIN COMPLEX - MAINTENANCE DEPT TO SCHEDULE SERVICE
ATTN: SUSAN BURKE / RYAN NEHRING
PHONE: 254-883-3858 EXT 1229
ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
DELIVER TO:
TDCJ
MARLIN COMPLEX MAINTENANCE
2893 STATE HWY 6
MARLIN, TX 76661
004 910-13-000046 9.0000 MO 535.000000 4815.00
DOVER/V-900 ELECTRIC SERVICE ELEVATOR
CAPACITY: 5000 LBS.
SERVING: 6 LANDINGS
ELBI 35669 DECAL 072848
TDCJ MARLIN HOSPITAL COMPLEX
PHYSICAL LOCATION: MARLIN COMPLEX ELEVATOR #3
CONTACT THE TDCJ MARLIN COMPLEX - MAINTENANCE DEPT TO SCHEDULE SERVICE
ATTN: SUSAN BURKE / RYAN NEHRING
PHONE: 254-883-3858 EXT 1229
ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
DELIVER TO:
TDCJ
MARLIN COMPLEX MAINTENANCE
2893 STATE HWY 6
MARLIN, TX 76661
005 910-13-000046 5.0000 MO 535.000000 2675.00
HYDRAULIC ELEVATOR, 3 LEVELS, 2 CAR DOOR OPENINGS
(MANUFACTURER INFORMATION NOT AVAILABLE)
ELBI 35669 DECAL 072849
TDCJ MARLIN HOSPITAL COMPLEX
PHYSICAL LOCATION: MARLIN COMPLEX ELEVATOR #4
CONTACT THE TDCJ MARLIN COMPLEX - MAINTENANCE DEPT TO SCHEDULE SERVICE
ATTN: SUSAN BURKE / RYAN NEHRING
PHONE: 254-883-3858 EXT 1229
ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
DELIVER TO:
TDCJ
MARLIN COMPLEX MAINTENANCE
2893 STATE HWY 6
MARLIN, TX 76661
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
UNIT RULES & REGULATIONS:
WHEN PERFORMING SERVICES ON CORRECTIONAL FACILITIES,
CONTRACTOR'S COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS
REQUIRED.
SPECIFIC REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF PERFORMING SERVICES WITHIN A CORRECTIONAL
FACILITY, AND THOSE AREAS WHERE INMATES ARE ASSIGNED, WILL
BE REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT THE DURATION
OF THE CONTRACT. ALL CONTRACTOR STAFF SHALL BE REQUIRED TO
FOLLOW THE DIRECTION OF SECURITY STAFF. CONTRACTOR STAFF
SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES", WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO COMMENCING WORK.
2. ALL CONTRACTOR STAFF, EQUIPMENT, AND VEHICLES ARE SUBJECT TO
SEARCH AND INSPECTION AT ANY TIME WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. CONTRACTOR STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. CONTRACTOR STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. THE CONTRACTOR SHALL NOT ALLOW ANY PERSON WHO HAS A FELONY
OR MISDEMEANOR CONVICTION, PENDING CHARGE, OR OUTSTANDING
WARRANT TO ENTER ONTO TDCJ PROPERTY TO COMPLETE ANY PART
OF THIS CONTRACT WITHOUT THE WRITTEN PERMISSION OF TDCJ.
CONVICTION ALONE DOES NOT AUTOMATICALLY CAUSE AN
EMPLOYEE TO BECOME INELIGIBLE FROM WORKING ON THIS CONTRACT.
EACH EMPLOYEE SHALL BE REVIEWED ON A CASE BY CASE BASIS.
6. TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED VENDOR.
THE EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED TO COMPLETE
A NON-EMPLOYEE BACKGROUND QUESTIONNAIRE. TDCJ RESERVES THE
RIGHT TO ACCEPT OR REJECT EACH EMPLOYEE OF THE AWARDED VENDOR
BASED UPON THE RESULTS OF THE BACKGROUND CHECK. NO EMPLOYEE
OF THE CONTRACTED VENDOR WILL BE ALLOWED ON THE PREMISES PRIOR
TO THE BACKGROUND CHECK APPROVAL IF THE TDCJ FACILITY REQUIRES
A BACKGROUND CHECK.
7. CONTRACTOR STAFF MUST HAVE IN THEIR POSSESSION A VALID
DRIVER'S LICENSE OR CURRENT PHOTO IDENTIFICATION.
8. CONTRACTOR STAFF ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE
RESTRICTIONS. THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL
ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE RULES.
ALL TOOLS IN TOOL BOXES ARE TO BE INVENTORIED WITH THE TOTAL NUMBER
OF TOOLS IN EACH BOX PLAINLY MARKED ON THE OUTSIDE OF THE BOX.
COPIES OF TOOL INVENTORIES ARE TO BE FILED WITH THE ENTRANCE GATE
OFFICER, THE OWNER'S DESIGNATED REPRESENTATIVE AND THE CONTRACTOR'S
PROJECT SUPERINTENDENT. ANY CHANGES TO AN INDIVIDUAL'S TOOL BOX
INVENTORY SHALL BE IMMEDIATELY NOTED ON ALL INVENTORY SHEETS.
TOOLS SHALL BE CROSS-CHECKED AGAINST THE NUMBER ON THE TOOL BOX
UPON ENTRY AND EXIT FROM THE FACILITY.
CLASS "A" TOOLS SHALL RECEIVE SPECIAL HANDLING. WHEN TOOLS ARE NOT
IN USE, THEY SHALL BE KEPT AND LOCKED UNDER KEY IN A SECURE AREA
AND IF POSSIBLE RENDERED INOPERABLE. CLASS "A" TOOLS INCLUDE, BUT
ARE NOT LIMITED TO, TOOLS MOST LIKELY TO BE USED IN AN ESCAPE
ATTEMPT OR DO BODILY HARM. THESE GENERALLY INCLUDE HACKSAW
BLADES, FILES, PIPE WRENCHES, LADDERS, ACETYLENE CUTTING TIPS,
PIPE, AND BOLT CUTTERS, ETC.
AT NO TIME ARE CLASS "A" TOOLS TO BE LEFT UNATTENDED AND WHEN IN USE,
THE ON-SITE TDCJ SECURITY OFFICER WILL BE NOTIFIED.
ALL GENERATORS, LADDERS, AND ACETYLENE CUTTERS MUST BE SECURED AT
THE END OF EACH WORKDAY.
EMERY WHEELS WILL BE LOCKED AND RENDERED INOPERABLE WHEN NOT IN
USE UNLESS STORED OUTSIDE THE SECURE PERIMETER.
WHEN A CLASS "A" TOOL IS LOST, THE ASSISTANT WARDEN FOR SECURITY
OR WARDEN SHALL BE IMMEDIATELY NOTIFIED.
A. ANY OFFENDERS WHO MAY HAVE HAD ACCESS TO THE AREA WILL BE HELD
UNTIL A THOROUGH SEARCH IS MADE.
B. A WRITTEN REPORT WILL BE MADE COVERING THE DETAILS OF THE LOSS.
ALL HAZARDOUS AND POISONOUS CHEMICALS, NOT IN USE, ARE TO BE STORED
IN A LOCKED TOOL TRAILER OR OTHER SECURE AREA. AN INVENTORY SHALL
BE MAINTAINED AND DIRECT SUPERVISION PROVIDED WHEN THE ITEMS ARE
USED AT THE WORK SITE. UPON COMPLETION OF THE PROJECT, THE
CONTRACTOR WILL BE RESPONSIBLE FOR THE REMOVAL OF ALL HAZARDOUS
MATERIALS AND ALL HAZARDOUS WASTE GENERATED UNDER HIS CONTROL.
FOR QUESTIONS OR INQUIRIES CONTACT:
CARRIE SANFORD, CTPM
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 525
HUNTSVILLE, TX 77340
PH: 936-437-7030 FAX: 325-223-0310
EMAIL: CARRIE.SANFORD@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 19,260.00
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 08/31/2017 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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