Business and Finance Division

S

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER IS FOR TWELVE (12) MONTHS OF FULL PREVENTIVE
     AND ROUTINE MAINTENANCE TO THE ELEVATOR(S) DETAILED BELOW. THE TERM
     OF THIS PURCHASE ORDER IS FROM 9/01/2016 THROUGH 8/31/2017, WITH
     THREE (3) ONE-YEAR RENEWAL PERIODS.  ANY RENEWALS EXERCISED SHALL BE
     UNDER THE SAME TERMS, CONDITIONS, AND PRICING AS THE ORIGINAL PURCHASE
     ORDER, WITH ALL ALLOWABLE CHANGES APPROVED IN WRITING BY THE STATE
     PRIOR TO AN ORDER RENEWAL.  ALL RENEWAL TERMS ARE TO BE SEPTEMBER 1
     THROUGH AUGUST 31.
     BASE PERIOD:    FY-17 (SEPT.1, 2016 - AUG. 31, 2017), PO #EV000999
     FIRST RENEWAL:  FY-18 (SEPT.1, 2017 - AUG. 31, 2018)
     SECOND RENEWAL: FY-19 (SEPT.1, 2018 - AUG. 31, 2019)
     THIRD RENEWAL:  FY-20 (SEPT.1, 2019 - AUG. 31, 2020)
     SEE BLANKET ORDER #BP701538 FOR SERVICES, REPAIRS, OR PARTS
     WHICH ARE NOT COVERED UNDER THIS PREVENTIVE MAINTENANCE
     PURCHASE ORDER.
     THYSSENKRUPP ELEVATOR MUST MAINTAIN ALL REQUIRED INSURANCE COVERAGES
     THROUGH THE DURATION OF THIS ORDER, AND THROUGH THE DURATION OF
     ANY AND ALL SUBSEQUENT RENEWALS.
     SCHEDULING FOR ALL COVERED SERVICES WILL BE THROUGH THE
     TDCJ UNIT MAINTENANCE PERSONNEL LISTED ON EACH LINE ITEM.
     -
     ALTERNATE CONTACT IF UNABLE TO REACH UNIT MAINTENANCE DEPARTMENTS.
      ATTN:   RICHARD COWAN
      OFFICE: 936-437-7347
001  910-13-000046                        12.0000    MO         342.000000        4104.00
     DOVER HYDRAULIC
     CAPACITY: 4000 LBS.
     SPEED:  125 FT. PER MINUTE
     SERVING: 3 LANDINGS
     JESTER IV
     PHYSICAL LOCATION:  JESTER IV - #1
     CONTACT THE TDCJ JESTER IV UNIT - MAINTENANCE DEPT TO SCHEDULE SERVICE
      ATTN:    MELVIN HILLSMAN / STEPHANIE CIAZINSKI
      PHONE:   281-277-3700  EXT 4186 / 4189
     ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
     MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
     ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
     YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
     DELIVER TO:
       TDCJ SCOTT (FORMERLY JESTER IV) UNIT
       MAINTENANCE
       4 JESTER ROAD
       RICHMOND, TX 77406
002  910-13-000046                        12.0000    MO         342.000000        4104.00
     DOVER HYDRAULIC
     CAPACITY: 4000 LBS.
     SPEED: 125 FT PER MINUTE
     SERVING: 3 LANDINGS
     JESTER IV
     PHYSICAL LOCATION:  JESTER IV - #2

     CONTACT THE TDCJ JESTER IV UNIT - MAINTENANCE DEPT TO SCHEDULE SERVICE
      ATTN:    MELVIN HILLSMAN / STEPHANIE CIAZINSKI
      PHONE:   281-277-3700  EXT 4186 / 4189
     ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
     MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
     ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
     YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
     DELIVER TO:
       TDCJ SCOTT (FORMERLY JESTER IV) UNIT
       MAINTENANCE
       4 JESTER ROAD
       RICHMOND, TX 77406
003  910-13-000046                        12.0000    MO         342.000000        4104.00
     DOVER HYDRAULIC
     CAPACITY: 4000 LBS.
     SPEED: 125 FT. PER MINUTE
     SERVING: 3 LANDINGS
     JESTER IV
     PHYSICAL LOCATION:  JESTER IV - #3
     CONTACT THE TDCJ JESTER IV UNIT - MAINTENANCE DEPT TO SCHEDULE SERVICE
      ATTN:    MELVIN HILLSMAN / STEPHANIE CIAZINSKI
      PHONE:   281-277-3700  EXT 4186 / 4189
     ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
     MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
     ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
     YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
     DELIVER TO:
       TDCJ SCOTT (FORMERLY JESTER IV) UNIT
       MAINTENANCE
       4 JESTER ROAD
       RICHMOND, TX 77406
004  910-13-000046                        12.0000    MO         342.000000        4104.00
     DOVER HYDRAULIC
     CAPACITY: 4000 LBS.
     SPEED: 125 FT PER MINUTE
     SERVING: 3 LANDINGS
     JESTER IV
     PHYSICAL LOCATION:  JESTER IV - #4
     CONTACT THE TDCJ JESTER IV UNIT - MAINTENANCE DEPT TO SCHEDULE SERVICE
      ATTN:    MELVIN HILLSMAN / STEPHANIE CIAZINSKI
      PHONE:   281-277-3700  EXT 4186 / 4189
     ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
     MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
     ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
     YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
     DELIVER TO:
       TDCJ SCOTT (FORMERLY JESTER IV) UNIT
       MAINTENANCE
       4 JESTER ROAD
       RICHMOND, TX 77406

005  910-13-000046                        12.0000    MO         342.000000        4104.00
     DOVER HYDRAULIC PASSENGER
     CAPACITY: 4500 LBS.
     SPEED:  125 FT. PER MINUTE
     SERVING: 4 LANDINGS
     KEGANS UNIT
     PHYSICAL LOCATION:  KEGANS UNIT - #1
     CONTACT THE TDCJ KEGANS UNIT - MAINTENANCE DEPT TO SCHEDULE SERVICE
      ATTN:    BRENDA BAKER
      PHONE:   713-224-6584  EXT 3129
     ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
     MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
     ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
     YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
     DELIVER TO:
       TDCJ KEGANS STATE JAIL
       UNIT MAINTENANCE
       707 TOP STREET
       HOUSTON, TEXAS  77002
006  910-13-000046                        12.0000    MO         342.000000        4104.00
     DOVER HYDRAULIC PASSENGER
     CAPACITY: 4500 LBS.
     SPEED: 125 FT PER MINUTE
     SERVING: 4 LANDINGS
     KEGANS UNIT
     PHYSICAL LOCATION:  KEGANS UNIT - #2
     CONTACT THE TDCJ KEGANS UNIT - MAINTENANCE DEPT TO SCHEDULE SERVICE
      ATTN:    BRENDA BAKER
      PHONE:   713-224-6584  EXT 3129
     ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
     MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
     ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
     YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
     DELIVER TO:
       TDCJ KEGANS STATE JAIL
       UNIT MAINTENANCE
       707 TOP STREET
       HOUSTON, TEXAS  77002
007  910-13-000046                        10.0000    MO         342.000000        3420.00
     KONE HYDRAULIC ELEVATOR
     CAPACITY: 2000 POUNDS
     SPEED: 100 FEET PER MINUTE
     SERVINGS: 2 LANDINGS
     1 ELEVATOR
     CONTACT THE TDCJ PAROLE DIVISION III REGIONAL OFFICE TO
     SCHEDULE SERVICE.
      ATTN:    CHERYL VOISIN
      PHONE:   713-685-7100
     ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
     MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE

     ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
     YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
     DELIVER TO:
       TDCJ
       PAROLE DIVISION REGIONAL OFFICE III
       10110 NORTHWEST FREEWAY
       HOUSTON, TX. 77092
008  910-13-000046                         9.0000    MO         342.000000        3078.00
     OTIS HYDRAULIC
     CAPACITY: 4500 LBS.
     SPEED: 125 FT. PER MINUTE
     SERVING: 2 LANDINGS
     CAROL YOUNG MEDICAL FACILITY (TEXAS CITY REGIONAL MEDICAL FACILITY)
     PHYSICAL LOCATION:  YOUNG - CYMF #1
     CONTACT THE TDCJ YOUNG UNIT - MAINTENANCE DEPT TO SCHEDULE SERVICE
      ATTN:    ALLEN KINCADE / SHANTAIL FIELDS
      PHONE:   409-948-0024  EXT 1480 / 1482
     ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
     MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
     ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
     YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
     DELIVER TO:
       TDCJ SOUTHERN REG. MEDICAL FACILITY
       107 BED TRUSTY CAMP
       5509 ATTWATER
       TEXAS CITY, TX  77590
009  910-13-000046                        12.0000    MO         342.000000        4104.00
     OTIS HYDRAULIC
     CAPACITY: 4500 LBS.
     SPEED:  125 FT PER MINUTE
     SERVINGS: 2 LANDINGS
     CAROL YOUNG MEDICAL FACILITY (TEXAS CITY REGIONAL MEDICAL FACILITY)
     PHYSICAL LOCATION:  YOUNG - CYMF #2
     CONTACT THE TDCJ YOUNG UNIT - MAINTENANCE DEPT TO SCHEDULE SERVICE
      ATTN:    ALLEN KINCADE / SHANTAIL FIELDS
      PHONE:   409-948-0024  EXT 1480 / 1482
     ELEVATOR PREVENTIVE MAINTENANCE AND REPAIR
     MONTHLY FEES FOR SCHEDULED MAINTENANCE SERVICES AS STATED IN THE
     ATTACHED TERMS AND SPECIFICATIONS, TO BE PERFORMED ON A MONTHLY,
     YEARLY, OR OTHER BASIS AS STATED IN THE ATTACHMENT.
     DELIVER TO:
       TDCJ TEXAS CITY
       REGIONAL MEDICAL FACILITY
       5509 ATTWATER
       TEXAS CITY, TEXAS  77590
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:

     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     UNIT RULES & REGULATIONS:
     WHEN PERFORMING SERVICES ON CORRECTIONAL FACILITIES,
     CONTRACTOR'S  COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS
     REQUIRED.
     SPECIFIC REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
     1. ALL CONTRACTOR STAFF PERFORMING SERVICES WITHIN A CORRECTIONAL
        FACILITY, AND THOSE AREAS WHERE INMATES ARE ASSIGNED, WILL
        BE REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT THE DURATION
        OF THE CONTRACT. ALL CONTRACTOR STAFF SHALL BE REQUIRED TO
        FOLLOW THE DIRECTION OF SECURITY STAFF. CONTRACTOR STAFF
        SHALL NOT INTERACT WITH INMATES.
        FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
        FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
        INMATES", WHICH IS LOCATED ON THE TDCJ WEBSITE AT
        HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF
        (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
        IN THE ADDRESS BAR OF YOUR BROWSER.)
        THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
        ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
        PRIOR TO COMMENCING WORK.
     2. ALL CONTRACTOR STAFF, EQUIPMENT, AND VEHICLES ARE SUBJECT TO

        SEARCH AND INSPECTION AT ANY TIME WHILE ON TDCJ PROPERTY.
     3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
        DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
        AT ALL TIMES.
     4. CONTRACTOR STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
        ANY TDCJ FACILITY.  EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
        LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
        TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
        CELL PHONES. CONTRACTOR STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
        DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
     5. THE CONTRACTOR SHALL NOT ALLOW ANY PERSON WHO HAS A FELONY
        OR MISDEMEANOR CONVICTION, PENDING CHARGE, OR OUTSTANDING
        WARRANT TO ENTER ONTO TDCJ PROPERTY TO COMPLETE ANY PART
        OF THIS CONTRACT WITHOUT THE WRITTEN PERMISSION OF TDCJ.
        CONVICTION ALONE DOES NOT AUTOMATICALLY CAUSE AN
        EMPLOYEE TO BECOME INELIGIBLE FROM WORKING ON THIS CONTRACT.
        EACH EMPLOYEE SHALL BE REVIEWED ON A CASE BY CASE BASIS.
     6. TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED VENDOR.
        THE EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED TO COMPLETE
        A NON-EMPLOYEE BACKGROUND QUESTIONNAIRE.  TDCJ RESERVES THE
        RIGHT TO ACCEPT OR REJECT EACH EMPLOYEE OF THE AWARDED VENDOR
        BASED UPON THE RESULTS OF THE BACKGROUND CHECK.  NO EMPLOYEE
        OF THE CONTRACTED VENDOR WILL BE ALLOWED ON THE PREMISES PRIOR
        TO THE BACKGROUND CHECK APPROVAL IF THE TDCJ FACILITY REQUIRES
        A BACKGROUND CHECK.
     7. CONTRACTOR STAFF MUST HAVE IN THEIR POSSESSION A VALID
        DRIVER'S LICENSE OR CURRENT PHOTO IDENTIFICATION.
     8. CONTRACTOR STAFF ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
        WITH THE CURRENT BUSINESS ENVIRONMENT.
     TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
     ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE
     RESTRICTIONS. THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL
     ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE RULES.
     ALL TOOLS IN TOOL BOXES ARE TO BE INVENTORIED WITH THE TOTAL NUMBER
     OF TOOLS IN EACH BOX PLAINLY MARKED ON THE OUTSIDE OF THE BOX.
     COPIES OF TOOL INVENTORIES ARE TO BE FILED WITH THE ENTRANCE GATE
     OFFICER, THE OWNER'S DESIGNATED REPRESENTATIVE AND THE CONTRACTOR'S
     PROJECT SUPERINTENDENT. ANY CHANGES TO AN INDIVIDUAL'S TOOL BOX
     INVENTORY SHALL BE IMMEDIATELY NOTED ON ALL INVENTORY SHEETS.
     TOOLS SHALL BE CROSS-CHECKED AGAINST THE NUMBER ON THE TOOL BOX
     UPON ENTRY AND EXIT FROM THE FACILITY.
     CLASS "A" TOOLS SHALL RECEIVE SPECIAL HANDLING. WHEN TOOLS ARE NOT
     IN USE, THEY SHALL BE KEPT AND LOCKED UNDER KEY IN A SECURE AREA
     AND IF POSSIBLE RENDERED INOPERABLE.  CLASS "A" TOOLS INCLUDE, BUT
     ARE NOT LIMITED TO, TOOLS MOST LIKELY TO BE USED IN AN ESCAPE
     ATTEMPT OR DO BODILY HARM.  THESE GENERALLY INCLUDE HACKSAW
     BLADES, FILES, PIPE WRENCHES, LADDERS, ACETYLENE CUTTING TIPS,
     PIPE, AND BOLT CUTTERS, ETC.
     AT NO TIME ARE CLASS "A" TOOLS TO BE LEFT UNATTENDED AND WHEN IN USE,
     THE ON-SITE TDCJ SECURITY OFFICER WILL BE NOTIFIED.

     ALL GENERATORS, LADDERS, AND ACETYLENE CUTTERS MUST BE SECURED AT
     THE END OF EACH WORKDAY.
     EMERY WHEELS WILL BE LOCKED AND RENDERED INOPERABLE WHEN NOT IN
     USE UNLESS STORED OUTSIDE THE SECURE PERIMETER.
     WHEN A CLASS "A" TOOL IS LOST, THE ASSISTANT WARDEN FOR SECURITY
     OR WARDEN SHALL BE IMMEDIATELY NOTIFIED.
     A.  ANY OFFENDERS WHO MAY HAVE HAD ACCESS TO THE AREA WILL BE HELD
         UNTIL A THOROUGH SEARCH IS MADE.
     B.  A WRITTEN REPORT WILL BE MADE COVERING THE DETAILS OF THE LOSS.
     ALL HAZARDOUS AND POISONOUS CHEMICALS, NOT IN USE, ARE TO BE STORED
     IN A LOCKED TOOL TRAILER OR OTHER SECURE AREA.  AN INVENTORY SHALL
     BE MAINTAINED AND DIRECT SUPERVISION PROVIDED WHEN THE ITEMS ARE
     USED AT THE WORK SITE.  UPON COMPLETION OF THE PROJECT, THE
     CONTRACTOR WILL BE RESPONSIBLE FOR THE REMOVAL OF ALL HAZARDOUS
     MATERIALS AND ALL HAZARDOUS WASTE GENERATED UNDER HIS CONTROL.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     CARRIE SANFORD, CTPM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH: 936-437-7030  FAX:  325-223-0310
     EMAIL: CARRIE.SANFORD@TDCJ.TEXAS.GOV
ORDER TOTAL:$     35,226.00