Business and Finance Division

I

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER IS FOR PAYMENT PURPOSES ONLY FOR THE LEASE OF TWO
     (2) VARIOPRINT 6160 ULTRA COPIERS FOR A SIXTY (60) MONTH PERIOD. THIS
     IS IN ACCORDANCE WITH THE PROVISIONS OF THE ORIGINAL PURCHASE ORDER
     696-4-ES023721, REQUEST FOR OFFER IT683169 AND ALL AMENDMENTS. THIS IS
     THE FOURTH YEAR OF A FIVE (5) YEAR LEASE.
     PURCHASED IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF DIR CONTRACT
     #DIR-SDD-1662.
     NOTWITHSTANDING ANY PROVISION IN THE DIR MASTER LEASE AGREEMENT (MLA)
     TO THE CONTRARY, INCLUDING, BUT NOT LIMITED TO PARAGRAPH 4.(C) OF THE
     MLA, THE TERMS AND CONDITIONS OF THIS PURCHASE ORDER SHALL PREVAIL.
     LEASE PERIOD: SEPTEMBER 1, 2016 THROUGH AUGUST 31, 2017.
     REMAINING LEASE PERIODS:
     FIFTH:  SEPTEMBER 1, 2017 THROUGH AUGUST 31, 2018
     FINAL:  SEPTEMBER 1, 2018 THROUGH DECEMBER 31, 2018
     ALL CONSUMABLE SUPPLIES INCLUDED IN LEASE WITH THE EXCEPTION OF PAPER.
     VENDOR MUST PROVIDE SHIPPING AND HANDLING OF ALL CONSUMABLES AT NO
     CHARGE TO AGENCY. CONSUMABLE ORDERS SHALL BE PROVIDED WITHIN FIFTEEN
     (15) BUSINESS DAYS AFTER RECEIPT OF ORDER.
     FIRM FIXED PRICE FOR SIXTY (60) MONTH LEASE WITH NO ESCALATION FOR THE
     TERM OF THE CONTRACT. PRICE DECREASES MAY BE ACCEPTED AT ANY TIME.
     ANY PURCHASE RESULTING FROMT HIS CONTRACT IS SUBJECT TO CANCELLATION
     WITHOUT PENALTY, EITHER IN WHOLE OR IN PART, IF FUNDS ARE NOT
     APPROPRIATED BY THE TEXAS LEGISLATURE OR OTHERWISE NOT MADE AVAILABLE.
     THIS CONTRACT IS CONTINGENT UPON THE CONTINUED AVAILABILITY OF
     APPROPRIATIONS.
     DEPARTMENT CONTACT:  SIL CUELLAR 830-426-5325 EXT 4377
001  985-64                               12.0000    MO        4697.640000       56371.68
     LEASE OF ITEM CODE 8643B006 OCE VARIOPRINT 6000 ULTRA+BASE MODEL SET
     ITEM CODE:
     5377B004 - VARIOPRINT 6160 ULTRA BASE LICENSE SET
     6267B004 - HIGH CAPACITY STACKER 2.1 WITH SET FINISHER
     8221B012 - SINGLE PHASE, 50 AMP (RECEPTACLE; 14-50R)
     5416B001 - OCE VP6000 R-SIDED DOCKING AT IHCS (POS)
     5414B001 - OCE VP6000 DFD2 INTERFACE IHCS FOR OEM
     5427B001 - BLM200 BOOKLET MAKER WITH STARTER KIT
     5474B002 - VP6000 BLACK TONER 2 BOTTLES/BOX
     2401V944 - INSTALL PACK VP6000: COVERS DELIVERY AND INSTALLATION
     2375V275 - VARIOPRINT 6000 IMPLEMENTATION SERVICES BY LOCAL
     SYSTEMS ANALYST
     2375V279 - VARIOPRINT 6000 KEY OPERATOR TRAINING BY CLIENT
     EDUCATION SPECIALIST
     7621B062 - STAPLE CARTRIDGE (5000 / CTR) FOR BLM 200
     PRICE INCLUDES UPGRADE TO RETURN TO CANON SOLUTIONS AMERICA FOR LEASE
     #200-5027535-000 OCE VARIOPRINT6200(SERIOUS 700110371)
002  985-64                               12.0000    MO        4171.830000       50061.96
     LEASE OF ITEM CODE 8643B006 OCE VARIOPRINT 6000 ULTRA+BASE MODEL SET
     ITEM CODE:
     5377B004 - VARIOPRINT 6160 ULTRA BASE LICENSE SET
     6267B004 - HIGH CAPACITY STACKER 2.1 WITH SET FINISHER
     8221B009 - 208/240VAC, 3 PHASE, 30A (NEMA L15-30R)

     5474B002 - VP6000 BLACK TONER 2/BOTTLES/BOX
     2401V944 - INSTALL PACK VP6000: COVERS DELIVERY AND INSTALLATION
     2375V275 - VARIOPRINT 6000 IMPLEMENTATION SERVICES BY LOCAL SYSTEM
     SYSTEMS ANALYST
     2375V279 - VARIOPRINT 6000 KEY OPERATOR TRAINING BY CLIENT
     EDUCATION SPECIALIST
     6913B001 - STAPLES CARTRIDGE S25 (5000) (3 CTR = 1 EA.)
     PRICE INCLUDES UPGRADE TO RETURN TO CANON SOLUTIONS AMERICA
     FOR LEASE #001-0579013-001 FOR CANON IR7105 (SERIAL CBB11762)
003  985-64                               12.0000    MO        4185.000000       50220.00
     MONTHLY SERVICE COST
     PRICE INCLUDES MAINTENANCE FOR BOTH UNITS; 1,000,000 IMAGES PER
     MONTH FLEETED BETWEEN BOTH UNITS WITH OVERAGES BILLED AT $0.0036.
004  985-64                          3600000.0000    EA            .003600       12960.00
     BILLABLE COPIES IN EXCESS OF 1,000,000 (MILLION) COPIES PER MONTH
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.

     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     E-VERIFY SYSTEMS:
     THE TDCJ SHALL REQUIRE THE FOLLOWING AS A CONDITION OF ALL SERVICE
     CONTRACTS:
     BY ENTERING INTO THIS CONTRACT, THE CONTRACTOR CERTIFIES AND ENSURES
     THAT IT UTILIZES AND WILL CONTINUE TO UTILIZE, FOR THE TERM OF THIS
     CONTRACT, THE U.S. DEPARTMENT OF HOMELAND SECURITY'S E-VERIFY
     SYSTEM TO DETERMINE THE ELIGIBILITY OF:
      1.  ALL PERSONS EMPLOYED TO PERFORM DUTIES WITHIN TEXAS, DURING
          THE TERM OF THE CONTRACT; AND

      2.  ALL PERSONS (INCLUDING SUBCONTRACTORS) ASSIGNED BY THE
          RESPONDENT TO PERFORM WORK PURSUANT TO THE CONTRACT, WITHIN
          THE UNITED STATES OF AMERICA.
     THE CONTRACTOR SHALL PROVIDE, UPON REQUEST OF THE TDCJ, AN
     ELECTRONIC OR HARDCOPY SCREENSHOT OF THE CONFIRMATION OR TENTATIVE
     NON-CONFIRMATION SCREEN CONTAINING THE E-VERIFY CASE VERIFICATION
     NUMBER FOR ATTACHMENT TO THE FORM I-9 FOR THE THREE MOST RECENT HIRES
     THAT MATCH THE CRITERIA ABOVE, BY THE CONTRACTOR, AND CONTRACTOR'S
     SUBCONTRACTORS, AS PROOF THAT THIS PROVISION IS BEING FOLLOWED.
     IF THIS CERTIFICATION IS FALSELY MADE, THE CONTRACT MAY BE IMMEDIATELY
     TERMINATED, AT THE DISCRETION OF THE STATE AND AT NO FAULT TO THE
     STATE, WITH NO PRIOR NOTIFICATION. THE CONTRACTOR SHALL ALSO BE
     RESPONSIBLE FOR THE COSTS OF ANY RE-SOLICITATION THAT THE STATE MUST
     UNDERTAKE TO REPLACE THE TERMINATED CONTRACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     MARQUE FITTS, CTCD CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH: 936-437-7116  FAX:  325-223-0310
     EMAIL:  MARQUE.FITTS@TDCJ.TEXAS.GOV
     FOR QUESTIONS OR INQUIRIES CONTACT:
     RHONDA ALLPHIN, CTCD CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH:  936-437-7016 FAX:  325-223-0310
     EMAIL: RHONDA.ALLPHIN@TDCJ.TEXAS.GOV
ORDER TOTAL:$    169,613.64