Business and Finance Division

Q

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER IS FOR LAWN AND GROUND MAINTENANCE ASSOCIATED WITH
     THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE'S (TDCJ) INVITATION FOR BID
     IT822678. UNLESS OTHERWISE NOTED HEREIN, ALL PRICES, TERMS, AND
     CONDITIONS OF SAID PURCHASE ORDER WILL REMAIN UNCHANGED. THE TERM OF
     THE PURCHASE ORDER SHALL BE FROM 09/01/2016 THROUGH 08/31/2017.
001  988-36                               12.0000    MO         713.790000        8565.48
     GROUND MAINTENANCE SERVICE  TO  INCLUDE  LITTER  PICK-UP ON  A
     WEEKLY BASIS -- ALL OTHER SERVICES SHALL REQUIRE THREE (3) TRIPS
     A MONTH  MINIMUM  DURING  THE  GROWING SEASON (APRIL - OCTOBER)
     AND ONE (1) SERVICE  PER MONTH  DURING  THE  NON-GROWING SEASON
     (NOVEMBER - MARCH).
     *******************************************************************
     SERVICE DATES  FY16 - 9/1/2016 AWARD THRU 08/31/2017.
     HOUSTON IV DISTRICT PAROLE OFFICE
     5400 N. SAM HOUSTON PARKWAY
     HOUSTON, TEXAS 77032
     INSPECTION OF SERVICES BELOW SHALL BE PERFORMED BY
     PAROLE SUPERVISOR CHERYL VOISIN, 713-685-7137
     *********************************************************
     INSPECTION  OF  WORK   AND  APPROVAL  MUST   BE   OBTAINED
     THROUGH  THE PAROLE SUPERVISOR AFTER COMPLETION OF SERVICE BEFORE
     LEAVING PROPERTY EACH TRIP. IF THE PAROLE SUPERVISOR IS UNAVAILABLE
     ON  DAY  SERVICE  IS  PERFORMED, A  DEPARTMENT  DESIGNATED
     ALTERNATE WILL INSPECT AND APPROVE WORK.
     ALL WORK SHALL BE  PERFORMED DURING NORMAL WORKING HOURS UNLESS
     CHANGES ARE AUTHORIZED BY TDCJ.
     A. MANICURED MOWING  -  TURF AREA SHALL BE MAINTAINED AT A UNIFORM
        HEIGHT OF 2" ABOVE SOIL LEVEL OF TURF.  THERE WILL BE A 3' TO 4'
        PERIMETER MAINTAINED AROUND PROPERTY LINE.
     B. MANICURED EDGING - DRIVEWAYS, SIDEWALKS, AND CURBS SHALL BE EDGED.
        CLEAR GRASS CLIPPINGS  WITH  A BLOWER, VACUUM,  AND/OR  A BROOM AS
        NEEDED.  ALL TRASH DEBRIS SHALL BE CLEANED FROM STREET GUTTERS AND
        PARKING LOTS  AND BAGGED  TO BE HAULED AWAY BY VENDOR,  AFTER EACH
        MAINTENANCE.  WEED-EAT  FENCE  LINES,  CEMENT CRACKS,  AND  AROUND
        OBJECTS.   SOIL  AROUND  TREE RINGS AND  BEDS  ARE TO BE  EDGED TO
        MAINTAIN A  VERTICAL  LINE  OF  SEPARATION  FROM SURROUNDING TURF.
     C. WEED CONTROL - SHRUBBERY BEDS WILL BE WEEDED AND CLEANED.
     D. WATERING -  ALL LAWN AREA(S)  TO BE WATERED FOR ONE-HOUR AFTER
        THE GRASS HAS BEEN MOWED. TDCJ SHALL PROVIDE THE WATER AND THE
        FAUCET WHILE THE VENDOR SHALL PROVIDE THE HOSE (MINIMUM 100'),
        SPRINKLER(S), ADAPTERS, WANDS AND ANY OTHER EQUIPMENT THAT IS
        NECESSARY IN ORDER THAT ALL LAWN AREA(S) ARE PROPERLY WATERED.
        IT  MAY  ALSO  BE NECESSARY  FOR  THE VENDOR  TO  WATER  ON AN
        "AS REQUESTED" BASIS IF THE GRASS BECOMES TOO DRY.
     E. FERTILIZATION - A BALANCED FERTILIZER WILL BE USED IN THE SPRING
        AND FALL ON LAWN AREAS AS NEEDED.
     F. PEST CONTROL - ALL  LAWN AREA(S), TREES, SHRUBBERY  AND  BEDDING
        SHALL BE INSPECTED AND TREATED TO PREVENT INSECTS AND INFECTIOUS
        DISEASES.  IF DURING INSPECTION DISEASED PLANTS ARE FOUND,  THIS
        INFORMATION SHOULD BE COMMUNICATED TO THE POINT OF CONTACT.   IN

        ADDITION,  IF ANY  CHANGES IN  CHEMICALS  ARE REQUIRED, PRIOR TO
        CHANGES AND USAGE ON TDCJ PREMISES,  MATERIAL DATA SAFETY SHEETS
        SHOULD BE FURNISHED TO POINT OF CONTACT.
     G. PRUNING - ALL GROUND COVER SHALL BE TRIMMED MECHANICALLY AS NEEDED
        OR REQUESTED.
     H. MULCHING - ANNUAL MULCH TURNING AND REPLACEMENT OF PLANTS WILL
        OCCUR IN EARLY SPRING.  COST OF REPLACING PLANTS WILL BE AUTHORIZED
        BY TDCJ, BEFORE WORK IS PERFORMED.
     I. DEAD PLANT MATERIAL, TRASH AND DEBRIS - ALL DEAD PLANT MATERIAL,
        TREE LIMBS, CLIPPINGS, TRASH, AND OTHER DEBRIS ARE TO BE REMOVED
        AND DISPOSED OF BY THE VENDOR AS NEEDED.
     J. LITTER PICK-UP - ALL LITTER TO BE REMOVED AND DISPOSED OF BY  THE
        VENDOR ON A WEEKLY BASIS.  SUCH LITTER TO INCLUDE CIGARETTE BUTTS,
        SODA CUPS, CANS, AND PAPER ITEMS.  ALL LITTER IN GENERAL.
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE

        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     SECURITY:
      WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
      COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED.  THIS
      INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
      OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES.  SPECIFIC
      REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
     1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
        DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
        WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
        SECURITY ESCORT THROUGHOUT THEIR DELIVERY.  ALL DELIVERY

        STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
        STAFF.  DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
        FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
        FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
        INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
        HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
        (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
        IN THE ADDRESS BAR OF YOUR BROWSER.)
        THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
        ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
        PRIOR TO ANY DELIVERY.
     2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
        INSPECTION WHILE ON TDCJ PROPERTY.
     3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
        DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
        AT ALL TIMES.
     4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
        ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
        LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
        TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
        CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
        DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
     5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
        WITH THE CURRENT BUSINESS ENVIRONMENT.
     6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
        PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
        THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
        A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
        PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
        THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
        A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
        BURDEN ON STAFF.
     7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
        NOT BE IN DELIVERY VEHICLE.
     TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
     ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
     THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
     RESPONSIBLE FOR INTERPRETING THESE RULES.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     EMILY CRYER, CTCD
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA, SUITE 703
     HUNTSVILLE, TX 77340
     PH:  936-437-3889
     EMAIL: EMILY.CRYER@TDCJ.TEXAS.GOV
ORDER TOTAL:$      8,565.48