Business and Finance Division

I

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER IS FOR PAYMENT PURPOSES ONLY FOR THE LEASE OF A
     XEROX 1000I PRODUCTION PRINTER FOR A SIXTY (60) MONTH PERIOD.  THIS IS
     IN ACCORDANCE WITH THE PROVISIONS OF THE ORIGINAL PURCHASE ORDER
     696-6-EU000482, REQUEST FOR OFFER IT63504 AND ALL AMENDMENTS.  THIS IS
     THE SECOND YEAR OF A FIVE (5) YEAR LEASE.
     PURCHASED IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF DIR CONTRACT
     DIR-TSO-3043.
     LEASE PERIOD:  SEPTEMBER 1, 2016 THROUGH AUGUST 31, 2017
     REMAINING LEASE PERIODS:
     THIRD:    SEPTEMBER 1, 2017 THROUGH AUGUST 31, 2018
     FOURTH:   SEPTEMBER 1, 2018 THROUGH AUGUST 31, 2019
     FIFTH:    SEPTEMBER 1, 2019 THROUGH AUGUST 31, 2020
     ALL CONSUMABLE SUPPLIES SHALL BE INCLUDED IN LEASE WITH THE EXCEPTION
     OF PAPER AND STAPLES.
     VENDOR MUST PROVIDE SHIPPING AND HANDLING OF ALL CONSUMABLES AT NO
     CHARGE TO THE AGENCY.  CONSUMABLE ORDERS SHALL BE PROVIDED FIFTEEN
     (15) BUSINESS DAYS AFTER RECEIPT OF ORDER.
     FIRM FIXED PRICE FOR SIXTY (60) MONTH LEASE WITH NO ESCALATION IN
     PRICE FOR THE TERM ON CONTRACT. PRICE DECREASES MAY BE ACCEPTED AT
     ANY TIME.
     THIS CONTRACT IS SUBJECT TO CANCELLATION, WITHOUT PENALTY, EITHER IN
     WHOLE OR IN PART, IF FUNDS ARE NOT APPROPRIATED BY THE TEXAS
     LEGISLATURE OR OTHERWISE NOT MADE AVAILABLE.
     THIS CONTRACT IS CONTINGENT UPON THE CONTINUED AVAILABILITY OF
     APPROPRIATIONS.
     IF THE TDCJ CEASES TO USE EQUIPMENT DUE TO CHANGES IN APPROPRIATIONS,
     A NOTIFICATION WILL BE MADE TO VENDOR IN WRITING WITHIN THIRTY (30)
     DAYS. VENDOR AGREES TO REFUND PRO-RATED PORTIONS OF UNUSED BALANCE.
     AGENCY RESERVES THE RIGHT TO INCREASE/DECREASE, CHANGE OR CANCEL THE
     ORDER VIA PURCHASE ORDER CHANGE NOTICE (POCN).
     EQUIPMENT MUST BE SUITABLE FOR USE WITH STANDARD ELECTRIC SERVICE.
     IF UNIT(S) REQUIRE SPECIAL ELECTRICAL PROTECTION DEVICES VENDOR SHALL
     INCLUDE SUCH DEVICES WHEN DELIVERED AND SHALL BE INSTALLED AT VENDOR'S
     EXPENSE.
     ALL EQUIPMENT MUST BE, OR HAS BEEN, OF STANDARD PRODUCTION AND
     INCLUDED WITH THE MANUFACTURER'S STANDARD EQUIPMENT AND ACCESSORIES.
     SCHEDULED MAINTENANCE SERVICE(S) WILL BE PERFORMED IN ACCORDANCE WITH
     THE ORIGINAL EQUIPMENT MANUFACTURER'S PARTS.
     VENDOR MUST INSTALL ALL MANDATORY SAFETY AND PERFORMANCE ENHANCEMENT
     RETROFITS WHICH BECOME AVAILABLE WITHIN NINETY (90) DAYS AFTER
     ANNOUNCEMENT. VENDOR SHALL INSURE THAT ALL NETWORK CONNECTIONS ARE
     WORKING PRIOR TO SIGN OFF BY AGENCY.
     EQUIPMENT MUST BE NEW, NEWLY MANUFACTURED, OR A FACTORY PRODUCED NEW
     MODEL. ONLY NEWLY ASSEMBLED EQUIPMENT THAT IS FACTORY PRODUCED WILL
     BE ACCEPTED.
     EQUIPMENT MUST BE NEWLY SERIALIZED AND THE TDCJ MUST BE THE FIRST USER
     OF RECORD FOR THAT SERIAL NUMBER. NO AWARD WILL BE MADE FOR USED,
     RECONDITIONED, OR PREVIOUSLY INSTALLED EQUIPMENT. EQUIPMENT AND
     INSTRUCTION MANUALS SHALL BE INCLUDED FOR EACH MACHINE. IN-HOUSE
     DELIVERY AND COMPLETE SET-UP OF EQUIPMENT ORDERED, INCLUDING NETWORK

     REQUIREMENTS TO ALLOW INPUT FROM MACINTOSH OR PC WILL BE PROVIDED BY
     VENDOR.
     DEMONSTRATION OF THE PROPER OPERATING TECHNIQUES OF THE EQUIPMENT
     ORDERED SHALL INCLUDE BASIC TRAINING ON THE PROPER OPERATIONS AND
     OPERATING TECHNIQUES OF THE EQUIPMENT DELIVERED. THE INSTALLATION
     AND TRAINING MAY NOT OCCUR AT THE SAME TIME OF EQUIPMENT DELIVERY,
     PROVIDED THE ACTUAL INSTALLATION AND TRAINING DATE HAS BEEN
     COORDINATED AND AGREED TO BY THE AGENCY AND VENDOR.
     TRAINING SHALL INCLUDE COMMON MAINTENANCE TASKS, FIERY, FREE FLOW, AND
     FREE FLOW MAKE READY AND SCANNER STATIONS AND EQUIPMENT AND SOFTWARE
     ACCEPTANCE TESTING.
     THE VENDOR SHALL PROVIDE ON-SITE MAINTNANCE SERVICE FOR ALL EQUIPMENT
     AND REMEDIAL MAINTENANCE, INCLUDING REPLACEMENT OF UNSERVICEABLE
     PARTS.
     SERVICE RESPONSE FOR MAINTENANCE REPAIR CALLS SHALL NOT EXCEED TWELVE
     (12) HOURS. SERVICE SHALL BE PERFORMED DURING NORMAL WORKING HOURS,
     6:00 A.M. TO 3:00 P.M., MONDAY THROUGH FRIDAY.  ALL MAINTENANCE
     SERVICE SHALL BE PERFORMED BY TRAINED PERSONNEL WITH DOCUMENTED
     EXPERIENCE IN REPAIR AND MAINTENANCE OF THE SPECIFIED EQUIPMENT.
     ALL PARTS SHALL BE INCLUDED IN VENDOR'S MAINTENANCE COVERAGE, ALL
     REPLACEMENT PARTS SHALL BE ORIGINAL EQUIPMENT, MANUFACTURER'S PARTS OR
     CERTIFIED EQUIVALENT.  MANUFACTURER'S STANDARD WARRANTY WILL APPLY.
     SERVICE AND MAINTENANCE INCLUDE ALL PARTS, LABOR AND TRAVEL TIME AND
     EXPENSE.
     VENDOR SHALL FURNISH MANUFACTURER'S WARRANTY TO RECEIVING DEPARTMENT
     AT THE TIME OF DELIVERY.
     MANUFACTURER'S STANDARD WARRANTY FOR THE BELOW EQUIPMENT IS INCLUDED.
     VENDOR IS RESPONSIBLE FOR REMOVING ALL WASTE PACKAGING MATERIALS AT NO
     ADDITIONAL COST TO THE AGENCY.
     THE NAME AND ADDRESS OF SERVICING DEALER NEAREST THE F.O.B. POINT WHO
     WILL PERFORM THE WARRANTY WORK IS:
     NAME:           MARC GRIZANTI-EVANS
     ADDRESS:        6070 SHADY OAKS LANE, MIDLOTHIAN, TX 76065
     PHONE NUMBER:   972-420-2192
     FAX NUMBER:     972-420-5185
     E-MAIL:         MARC.GRIZANTI-EVANS@XEROX.COM
     NAME OF INDIVIDUAL TO CONTACT FOR WARRANTY: MARC GRIZANTI-EVANS
001  985-64                               12.0000    MO        3187.590000       38251.08
     XEROX COLOR 1000I PRODUCTION SYSTEM TO INCLUDE THE FOLLOWING:
     **INCLUDES 25,000 COLOR COPIES
     XC1000PI   XEROX COLOR 1000I PROCUCTION SYSTEM
     XC10FWA    FULL WIDTH ARRAY
     XC100HCF   2 TRAY OVERSIZED HIGH CAPACITY FEEDER
     XC10INT    INTERFACE MODULE
     XC10HCS    HIGH CAPACITY STACKER
     NVB        HCS DOLLY
     XC10LVPS   LOW VOLTAGE POWER SUPPLY
     COLOR 1000I PRODUCTION SYSTEM:
     EX-P EX-P EXTERNAL FIERY SERVER INCLUDING:
     EX PRINT SERVER WITH 22 INCH WIDE SCREEN LCD

     EFI ES-1000 SPECTROPHOTOMETER
     INTEGRATED WORKSTATION (STAND, KEYBOARD, MOUSE)
     FIERY GRAPHICS ART PACKAGE, PREMIUM EDITION
     FIERY SEQUENCE SUITE (INMPOSE AND COMPOSE)
     FIERY COLOR PROFILER SUITE
002  985-64                          2408676.0000    EA            .045200      108872.16
     COLOR PRINTS: 8.5 INCHES X 11 INCHES
     YEARLY ESTIMATE FOR QUANTITY
     *2,400,000 ARE BILLABLE, 300,000 ARE INCLUDED FOR A TOTAL OF 2,700,000
003  985-64                           102842.0000    EA            .008000         822.74
     BLACK & WHITE PRINTS: 8.5 INCHES X 11 INCHES
     YEARLY ESTIMATE FOR QUANTITY
004  985-64                          2400000.0000    EA            .003500        8400.00
     COLOR PRINTS: (LARGE SHEETS) IN EXCESS OF 8.5 IN. X 11 IN.
     YEARLY ESTIMATE FOR QUANTITY
005  985-64                           100000.0000    EA            .000100          10.00
     BLACK & WHITE PRINTS (LARGE SHEETS)
     IN EXCESS OF 8.5 IN. X 11 IN.
     YEARLY ESTIMATE FOR QUANTITY
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO

     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     E-VERIFY SYSTEMS:
     THE TDCJ SHALL REQUIRE THE FOLLOWING AS A CONDITION OF ALL SERVICE
     CONTRACTS:
     BY ENTERING INTO THIS CONTRACT, THE CONTRACTOR CERTIFIES AND ENSURES
     THAT IT UTILIZES AND WILL CONTINUE TO UTILIZE, FOR THE TERM OF THIS

     CONTRACT, THE U.S. DEPARTMENT OF HOMELAND SECURITY'S E-VERIFY
     SYSTEM TO DETERMINE THE ELIGIBILITY OF:
      1.  ALL PERSONS EMPLOYED TO PERFORM DUTIES WITHIN TEXAS, DURING
          THE TERM OF THE CONTRACT; AND
      2.  ALL PERSONS (INCLUDING SUBCONTRACTORS) ASSIGNED BY THE
          RESPONDENT TO PERFORM WORK PURSUANT TO THE CONTRACT, WITHIN
          THE UNITED STATES OF AMERICA.
     THE CONTRACTOR SHALL PROVIDE, UPON REQUEST OF THE TDCJ, AN
     ELECTRONIC OR HARDCOPY SCREENSHOT OF THE CONFIRMATION OR TENTATIVE
     NON-CONFIRMATION SCREEN CONTAINING THE E-VERIFY CASE VERIFICATION
     NUMBER FOR ATTACHMENT TO THE FORM I-9 FOR THE THREE MOST RECENT HIRES
     THAT MATCH THE CRITERIA ABOVE, BY THE CONTRACTOR, AND CONTRACTOR'S
     SUBCONTRACTORS, AS PROOF THAT THIS PROVISION IS BEING FOLLOWED.
     IF THIS CERTIFICATION IS FALSELY MADE, THE CONTRACT MAY BE IMMEDIATELY
     TERMINATED, AT THE DISCRETION OF THE STATE AND AT NO FAULT TO THE
     STATE, WITH NO PRIOR NOTIFICATION. THE CONTRACTOR SHALL ALSO BE
     RESPONSIBLE FOR THE COSTS OF ANY RE-SOLICITATION THAT THE STATE MUST
     UNDERTAKE TO REPLACE THE TERMINATED CONTRACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     RHONDA ALLPHIN, CTCD CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH:  936-437-7016 FAX:  325-223-0310
     EMAIL: RHONDA.ALLPHIN@TDCJ.TEXAS.GOV
     FOR QUESTIONS OR INQUIRIES CONTACT:
     MARQUE FITTS, CTCD CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH: 936-437-7116  FAX:  325-223-0310
     EMAIL:  MARQUE.FITTS@TDCJ.TEXAS.GOV
ORDER TOTAL:$    156,355.98