Business and Finance Division

D

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS IS FOR FIFTEEN (15) KIOSKS INSTALLED AT THE BELOW LOCATIONS AT
     $800.00/EACH FOR A TOTAL OF $12,000.00/MONTH FOR EIGHT (8) CONSECUTIVE
     MONTHS.
     BEGIN DATE: 02/01/16
     END DATE:   09/30/16
     TWO (2) EACH - AUSTIN
     TWO (2) EACH - BEAUMONT
     TWO (2) EACH - DALLAS
     TWO (2) EACH - NORTH EL PASO
     TWO (2) EACH - SOUTH EL PASO
     ONE (1) EACH - FORT WORTH
     FOUR (4) EACH - SOUTHEAST TEXAS
001  984-87                            96000.0000    EA           1.000000       96000.00
     RENTAL AND MAINTENANCE OF SECURE JOBVIEW KIOSKS TO BE USED IN THE
     PAROLE HALFWAY HOUSES AS PART OF THE COMMUNITY RESIDENTIAL FACILITY
     GRANT AND PROVIDE OFFENDERS WITH A SECURE, TOUCHSCREEN KIOSK TO SEARCH
     AND APPLY FOR EMPLOYMENT.
     TO BE INVOICED AND PAID MONTHLY.
     THIS IS A TURNKEY SOLUTION THAT PROVIDES THE FOLLOWING:
     KIOSKS AND SOFTWARE SHALL HAVE INTERNET ACCESS BUT THAT ACCESS IS
     CONTROLLED BY THE VENDOR APPLICATION, NOT THE USER. THE INTERNET
     ACCESS IS USED TO REDIRECT THE VENDOR APPLICATION TO AN APPROVED
     WEBSITE OR DOMAIN TO ENABLE THE USER TO MEET A SPECIFIC REQUIREMENT
     SUCH AS REGISTRATION OR TO APPLY FOR A JOB ON AN EMPLOYER WEBSITE.
     THE KIOSKS CAN ACCESS THE VENDOR CORPORATE NETWORK USING A VIRTUAL
     PRIVATE NETWORK (VPN) WIRELESS BROADBAND CONNECTION. THE CONNECTION
     IS USED BY THE KIOSKS APPLICATION TO RETRIEVE ADDITIONAL JOB
     INFORMATION FROM A CENTRAL JOB LISTING DATABASE AS IT IS REQUESTED
     BY THE USER. THE USER DOES NOT HAVE DIRECT ACCESS TO THE CORPORATE
     NETWORK AND THEY HAVE NO ACCESS TO A KEYBOARD; THEY ONLY SEE AND
     INTERACT WITH WHAT THE KIOSKS APPLICATION PRESENTS TO THEM.
     INCLUDES KIOSK REMOTE MONITORING AND UPDATES EVERY FORTY-EIGHT
     (48) HOURS FOR KIOSK APPLICATION AND JOBS DATABASE.
     THIS SECURED VERSION DOES NOT SUPPORT THE APPLICATION, EMAIL OR
     TEXT MESSAGE FEATURES.
     VENDOR SHALL RESPOND TO THE TDCJ'S REQUEST FOR MAINTENANCE AND
     SERVICE WITHIN TWENTY-FOUR (24) HOURS OF BEING NOTIFIED.
     VENDOR SHALL PROVIDE ALL PAPER FOR KIOSK THERMAL PRINTER.
     WIRELESS CARD AND MAINTENANCE SERVICE IS INCLUDED.
     NOTE: WIRELESS CARD SHALL BE USED TO CONNECT TO JOB LISTING DATABASE.
     REPORTS SHALL BE REQUIRED WEEKLY AND MONTHLY IN ORDER TO MONITOR THE
     USE OF THE EQUIPMENT.
     REPORTS CONSIST OF DETAILED USAGE STATISTICS AND SHALL BE PROVIDED
     TO THE TDCJ DESIGNATED STAFF AT EACH KIOSK LOCATION.
     ANY DAMAGE TO KIOSKS INCURRED AS A RESULT OF VANDALISM OR BY MOVING
     THE KIOSK AFTER INITIAL INSTALLATION SHALL BE THE RESPONSIBILITY
     OF THE TDCJ.
     AFTER DATE OF NOTIFICATION OF DAMAGE FROM THE TDCJ TO THE VENDOR,
     UNTIL DAMAGED KIOSK IS REPAIRED BY VENDOR, THE TDCJ SHALL NOT BE
     BILLED FOR INOPERABLE KIOSK. MONTHLY CHARGE SHALL BE PRO-RATED.

     PRICE INCLUDES INSIDE DELIVERY, SET-UP AND TESTING TO ENSURE A FULLY
     FUNCTIONAL KIOSK IS IN PLACE PRIOR TO ACCEPTANCE BY THE TDCJ, TO EACH
     OF THE TDCJ HALFWAY HOUSES SHOWN ABOVE.
     HISTORICALLY UNDERUTILIZED BUSINESSES (HUB)
     A.    THE VENDOR SHALL MAKE A GOOD FAITH EFFORT TO AWARD
           NECESSARY SUBCONTRACTS TO HUBS IN ACCORDANCE WITH TEXAS
           GOVERNMENT CODE, SECTIONS 2161.181-182, 2161.252(B),
           AND TEXAS ADMINISTRATIVE CODE (TAC), TITLE 34, PART 1,
           CHAPTER 20, SUBCHAPTER B, RULE 20.11.
           PURSUANT TO THE TEXAS PROCUREMENT AND SUPPORT SERVICES
           (TPASS) HUB RULES, TAC, TITLE 34, PART 1, CHAPTER 20,
           SUBCHAPTER B, RULES 20.13 AND 20.14, THE VENDOR SHALL
           SUBMIT A HUB SUBCONTRACTING PLAN (HSP) AS PART OF THE
           PROPOSAL SUBMISSION, AS WELL AS MAKE A GOOD FAITH EFFORT
           TO IMPLEMENT THE HSP. THE VENDOR SHALL SEEK WRITTEN
           APPROVAL FROM THE TDCJ PRIOR TO MAKING ANY MODIFICATIONS
           TO ITS HSP.
     B.    A DETAILED DESCRIPTION OF THE HSP AND REQUIRED FORMS ARE
           INCLUDED AS ATTACHMENT A OF THE REQUEST FOR OFFER.
     C.    THE VENDOR SHALL PROVIDE NOTICE TO ALL 3RD PARTY VENDORS
           OF THEIR SELECTION AS A SUBVENDOR FOR THIS CONTRACT.
           THE NOTICE MUST SPECIFY, AT A MINIMUM, THIS AGENCY'S NAME, THE
           NAME OF THE PURCHASER, THIS CONTRACT'S ASSIGNED PURCHASE
           ORDER (PO) NUMBER, THE SUBCONTRACTING OPPORTUNITY THE 3RD PARTY
           VENDORS SHALL PERFORM, THE APPROXIMATE DOLLAR VALUE
           OF THE SUBCONTRACT AND THE EXPECTED PERCENTAGE OF THIS
           CONTRACT'S TOTAL VALUE THAT THE SUBCONTRACT REPRESENTS. A
           COPY OF THE NOTICE SHALL BE PROVIDED TO THE PURCHASER
           NO LATER THAN TEN (10) WORKING DAYS AFTER THIS PO IS AWARDED.
     D.    THE VENDOR SHALL SUBMIT TO THE PURCHASER ON A MONTHLY
           BASIS (BY THE 5TH DAY OF THE FOLLOWING MONTH) THE PRIME VENDOR
           PROGRESS ASSESSMENT REPORT, WHICH IS INCLUDED IN ATTACHMENT A.
     NOTE: DELIVERY COULD BE CONSIDERED A HUB SUBCONTRACTING OPPORTUNITY
           IF YOU ARE NOT DELIVERING IN COMPANY OWNED VEHICLES.
     PER 34 TEXAS ADMINISTRATIVE CODE 20.108(B), STATE AGENCIES SHALL
     REPORT A VENDOR'S PERFORMANCE ON ANY PURCHASE OF $25,000.00 OR MORE
     MADE THROUGH AN AGENCY'S DELEGATED AUTHORITY PURSUANT TO THE
     AUTHORITY IN GOVERNMENT CODE, TITLE 10, SUBTITLE D OR A PURCHASE
     EXEMPTION FROM CPA/TPASS PROCUREMENT RULES AND PROCEDURES.
     VENDOR PERFORMANCE INFORMATION IS LOCATED ON THE CPA WEB SITE AT:
     HTTP://WINDOW.STATE.TX.US/PROCUREMENT/PROG/VENDOR_PERFORMANCE/
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER

     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.

     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     SHARI MOORE, CTPM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH: 936-437-7012  FAX:  325-223-0310
     EMAIL: SHARI.MOORE@TDCJ.TEXAS.GOV
ORDER TOTAL:$     96,000.00