Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-6-EU003246
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| Order Type: | E |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
TDCJ CONTACT: L. SECREST (254)865-8431 EXT 5352
***********************************************
REFERENCE QUOTE #35340182
001 165-73 2.0000 EA 11.890000 23.78
FITTING, LIQUID TIGHT
5/8" CONNECTION
CLEVELAND MFR 2147403
HERITAGE P/N CLE2147403
002 165-73 1.0000 EA 4.910000 4.91
FITTING, LIQUID TIGHT
3/8" CONNECTION
CLEVELAND MFR 2147402
HERITAGE P/N CLE/SK2147402
003 165-73 1.0000 EA 90.420000 90.42
SWITCH, HIGH LIMIT
CLEVELAND MFR KE55069-7
HERITAGE P/N CLE/KE55069-7
004 165-73 1.0000 EA 139.090000 139.09
TRANSFORMER, POWER TILT
110/120 VOLT
CLEVELAND MFR KE53838-32
HERITAGE P/N CLE/KE53838-32
005 165-73 3.0000 EA 12.110000 36.33
SPRING
CLEVELAND MFR 2452300
HERITAGE P/N CL2452300
006 165-73 2.0000 EA 22.120000 44.24
TURNBUCKLE
CLEVELAND MFR 2381700
HERITAGE P/N CLE/SK2381700
007 165-73 2.0000 EA 8.930000 17.86
ROD, CONNECTING
RIGHT HAND
CLEVELAND MFR 2374900
HERITAGE P/N CLE/SK2374900-1
008 165-73 1.0000 EA 879.180000 879.18
ACTUATOR
CLEVELAND MFR SK2346100
HERITAGE P/N CLE/SK2346101
009 165-73 1.0000 EA 6.980000 6.98
BEARING, SLEEVE
CLEVELAND MFR SK2357500
HERITAGE P/N CLE/SK2357500
010 165-73 1.0000 EA 19.240000 19.24
PIN, FRONT ACUATOR
CLEVELAND MFR SK2376503
HERITAGE P/N CL/SK2376503
011 165-73 4.0000 EA 2.110000 8.44
RING, RETAINING
CLEVELAND MFR FA95007-7
HERITAGE P/N CLE/FA95007-7
012 165-73 1.0000 EA 13.010000 13.01
PIN, REAR ACTUATOR
CLEVELAND MFR SK2376504
HERITAGE P/N CLE/SK2376504
013 165-73 1.0000 EA 43.330000 43.33
SWITCH, POWER
CLEVELAND MFR 2343500
HERITAGE P/N GAR/SK23433500
014 165-73 1.0000 EA 56.310000 56.31
SWITCH, TILT
CLEVELAND MFR 2343501
HERITAGE P/N GAR2343501
015 165-73 36.0000 EA 4.580000 164.88
BLOCK, TERMINAL
CLEVELAND MFR SK50872-1
HERITAGE P/N CLE/SK50872-1
016 165-73 6.0000 EA 2.450000 14.70
END, TERMINAL
CLEVELAND MFR 20302
HERITAGE P/N CLE20302
017 165-73 1.0000 EA 19.120000 19.12
FITTING
LIQUID TIGHT
CLEVELAND MFR SK50399
HERITAGE P/N CLE/SK50399
018 165-73 1.0000 EA 120.120000 120.12
MODULE, IGNITION
CLEVELAND MFR KE003668
HERITAGE P/N CLE/KE003668
019 165-73 1.0000 EA 194.220000 194.22
SWITCH, SEALED
CLEVELAND MFR KE002226
HERITAGE P/N CLE/KE002226
020 165-73 4.0000 EA 3.640000 14.56
FITTING, LIQUID TIGHT
5/16" CONNECTION
CLEVELAND MFR SK2147401
HERITAGE P/N CLE/SK2147401
021 165-73 4.0000 EA 3.670000 14.68
FITTING, LIQUID TIGHT
3/16" CONNECTION
CLEVELAND MFR SK2147400
HERITAGE P/N CLE/SK2147400
022 165-73 1.0000 EA 20.440000 20.44
CAPACITOR
CLEVELAND MFR 1427305
HERITAGE P/N CLE/SK147305
023 165-73 1.0000 EA 12.680000 12.68
RESISTOR
CLEVELAND MFR 1426600
HERITAGE P/N CLE/SK1426600
024 165-73 1.0000 EA 15.490000 15.49
RECTIFIER, POWER TILT
CLEVELAND MFR KE50581
HERITAGE P/N CLE/KE50581
025 165-73 1.0000 EA 107.080000 107.08
HOLDER, FUSE
CLEVELAND MFR 2320702
HERITAGE P/N CLE/SSK2320702
026 165-73 2.0000 EA 2.380000 4.76
FUSE, POWER TILT
2.5 AMP
115 VOLT
CLEVELAND MFR KE52936-7
HERITAGE P/N CLE/KE52936-7
027 165-73 1.0000 EA 1.040000 1.04
FUSE
1.25 AMP
AGC
CLEVELAND MFR KE52936-8
HERITAGE P/N CLE/KE52936-8
028 165-73 1.0000 EA 24.490000 24.49
FUSE, MDA POWER TILT
15 AMP
CLEVELAND MFR KE52936-9
HERITAGE P/N CLE/KE52936-18
029 165-73 2.0000 EA 76.350000 152.70
ASSEMBLY, BELL CRANK
CLEVELAND MFR 2529499
HERITAGE P/N CLESSK2529499
030 165-73 2.0000 EA 4.180000 8.36
HOOK, BELL CRANK
CLEVELAND MFR 2372400
HERITAGE P/N CLE/SK2372400
031 165-73 1.0000 EA 8.810000 8.81
KNOB, DIAL
CLEVELAND MFR 2138700
HERITAGE P/N CLE/SK2138700
032 165-73 1.0000 EA 5.860000 5.86
DIAL, INSERT
FARENHEIT
CLEVELAND MFR 2360700
HERITAGE P/N CLE/SK2360700
033 165-73 1.0000 EA 8.540000 8.54
OVERLAY, GRAPHIC
POWER TILT
CLEVELAND MFR 95586-2
HERITAGE P/N CLE/KE95586-2
034 165-73 1.0000 EA 5.290000 5.29
LIGHT, INDICATOR
AMBER
125 VOLT
CLEVELAND MFR 2356101
HERITAGE P/N CLE/SK2356101
035 165-73 1.0000 EA 218.430000 218.43
THERMOSTAT
ELECTRONIC
CLEVELAND MFR SE00119
HERITAGE P/N CLE/SE00119
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
MANDY BAIN, CTP
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 525
HUNTSVILLE, TX 77340
PH: 936-437-7035 FAX: 325-223-0310
EMAIL: MANDY.BAIN@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 2,519.37
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 09/28/2015 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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