Business and Finance Division

I

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS IS FOR THE RENTAL OF A XEROX W7855PPT OFFICE FINISHER LX FOR A
     THIRTY-SIX (36) MONTH PERIOD.
     PURCHASED IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF DIR CONTRACT
     #DIR-TSO-3043.
     A PAYMENT PURPOSES ONLY PURCHASE ORDER WILL BE CREATED EVERY FISCAL
     YEAR THROUGH THE TERM OF THE CONTRACT.
     THE TERM OF THE RENTAL WILL BE SEPTEMBER 1, 2015 THROUGH
     AUGUST 31, 2016.
     ANY PURCHASE RESULTING FROM THIS CONTRACT IS SUBJECT TO CANCELLATION,
     WITHOUT PENALTY, EITHER IN WHOLE OR IN PART, IF FUNDS ARE NOT
     APPROPRIATED BY THE TEXAS LEGISLATURE OR OTHERWISE NOT MADE AVAILABLE.
     THIS CONTRACT IS CONTINGENT UPON THE CONTINUED AVAILABILITY OF
     APPROPRIATIONS.
     IF THE TDCJ CEASES TO USE EQUIPMENT DUE TO CHANGES IN APPROPRIATIONS,
     A NOTIFICATION WILL BE MADE TO VENDOR IN WRITING WITHIN THIRTY (30)
     DAYS. VENDOR AGREES TO REFUND PRO-RATED PORTIONS OF UNUSED BALANCE.
     TDCJ RESERVES THE RIGHT TO INCREASE/DECREASE THIS ORDER, INCLUDING
     ANY EXTENSION OPTIONS, AS DETERMINED TO BE IN THE BEST INTEREST OF THE
     STATE. INCREASE SHALL NOT EXCEED 100% OF ORIGINAL ORDER.
     TDCJ RESERVES THE RIGHT TO INCREASE, DECREASE, CHANGE OR CANCEL THIS
     ORDER VIA PURCHASE ORDER CHANGE NOTICE (POCN).
     INSIDE DELIVERY REQUIRED.
     EQUIPMENT MUST BE SUITABLE FOR USE WITH STANDARD ELECTRIC SERVICE.
     UNIT(S) REQUIRING SPECIAL ELECTRICAL PROTECTION DEVICES SHOULD INCLUDE
     SUCH DEVICES WHEN DELIVERED AND SHALL BE INSTALLED AT VENDOR'S
     EXPENSE.
     ALL EQUIPMENT MUST BE, OR HAVE BEEN, OF STANDARD PRODUCTION AND
     INCLUDE THE MANUFACTURER'S STANDARD EQUIPMENT AND ACCESSORIES.
     SCHEDULED MAINTENANCE SERVICE(S) WILL BE PERFORMED IN ACCORDANCE
     WITH THE ORIGINAL EQUIPMENT MANUFACTURER'S PARTS.
     EQUIPMENT MUST BE NEW, NEWLY MANUFACTURED, OR A FACTORY PRODUCED NEW
     MODEL. ONLY NEWLY ASSEMBLED EQUIPMENT THAT IS FACTORY PRODUCED WILL
     BE ACCEPTED.
     VENDOR MUST INSTALL ALL MANDATORY SAFETY AND PERFORMANCE ENCHANCEMENT
     RETROFITS THAT BECOME AVAILABLE WITHIN NINETY (90) DAYS AFTER
     ANNOUNCEMENT. VENDOR SHALL INSURE THAT ALL NETWORK CONNECTIONS ARE
     WORKING PRIOR TO ACCEPTANCE BY AGENCY.
     EQUIPMENT MUST BE NEWLY SERIALIZED AND TDCJ MUST BE THE FIRST USER OF
     RECORD FOR THAT SERIAL NUMBER. EQUIPMENT/INSTRUCTION MANUALS SHALL BE
     INCLUDED FOR EACH MACHINE. IN-HOUSE DELIVERY AND COMPLETE SET-UP OF
     EQUIPMENT ORDERED, INCLUDING NETWORKREQUIRMENTS TO ALLOW INPUT FROM
     MACINTOSH OR PC WILL BE PROVIDED BY VENDOR.
     DEMONSTRATION OF THE PROPER OPERATING TECHNIQUES OF THE EQUIPMENT
     ORDERED SHALL INCLUDE BASIC TRAINING ON THE PROPER OPERATIONS AND
     OPERATING TECHNIQUES OF THE EQUIPMENT DELIVERED. THE INSTALLATION
     AND TRAINING MAY OCCUR AT THE SAM ETIME OF EQUIPMENT DELIVERY,
     PROVIDED THE ACTUAL INSTALLATION AND TRAINING DATE HAS BEEN
     COORDINATED AND AGREED TO BY THE AGENCY AND VENDOR.
     THE VENDOR SHALL PERFORM ON-SITE MAINTENANCE SERVICE FOR ALL
     EQUIPMENT AND REMEDIAL MAINTENANCE, INCLUDING REPLACEMENT OF

     UNSERVICEABLE PARTS.
     SERVICE RESPONSE FOR MAINTENANCE REPAIR CALLS SHALL NOT EXCEED TWELVE
     (12) HOURS. SERVICE SHALL BE PERFORMED DURING NORMAL WORKING HOURS,
     6:00 AM TO 3:00 PM, MONDAY THROUGH THURSDAY. ALL MAINTENANCE
     SERVICE SHALL BE PERFORMED BY TRAINED PERSONNEL WITH DOCUMENTED
     EXPERIENCE IN REPAIR AND MAINTENANCE OF THE SPECIFIED EQUIPMENT.
     ALL PARTS SHALL BE INCLUDED IN VENDOR'S MAINTENANCE COVERAGE. ALL
     REPLACEMENT PARTS SHALL BE ORIGINAL EQUIPMENT, MANUFACTURER'S PARTS,
     OR CERTIFIED EQUIVALENT. MANUFACTURER'S STANDARD WARRANTY WILL APPLY.
     VENDOR IS RESPONSIBLE FOR REMOVING ALL WASTE PACKAGING MATERIALS AT
     NO ADDITIONAL COST TO THE AGENCY.
001  985-13                               12.0000    MO         230.540000        2766.48
     XEROX MODEL W7855PPT (W7855PT TANDEM) OFFICE FINISHER LX.
     HIGH CAPACITY TANDEM TRAY, 3140 SHEETS
     TO INCLUDE 75,000 BLACK AND WHITE COPIES PER MONTH. ANY OVERAGES SHALL
     BE PAID ON A SEPARATE PURCHASE ORDER AT $0.0051 PER COPY.
002  985-13                            96000.0000    EA            .045600        4377.60
     BILLABLE COLOR COPIES AT $0.0456 PER COPY.
     ALL TOOLS IN TOOL BOXES ARE TO BE INVENTORIED WITH THE TOTAL NUMBER
     OF TOOLS IN EACH BOX PLAINLY MARKED ON THE OUTSIDE OF THE BOX.
     COPIES OF TOOL INVENTORIES ARE TO BE FILED WITH THE ENTRANCE GATE
     OFFICER, THE OWNER'S DESIGNATED REPRESENTATIVE AND THE CONTRACTOR'S
     PROJECT SUPERINTENDENT. ANY CHANGES TO AN INDIVIDUAL'S TOOL BOX
     INVENTORY SHALL BE IMMEDIATELY NOTED ON ALL INVENTORY SHEETS.
     TOOLS SHALL BE CROSS-CHECKED AGAINST THE NUMBER ON THE TOOL BOX
     UPON ENTRY AND EXIT FROM THE FACILITY.
     CLASS "A" TOOLS SHALL RECEIVE SPECIAL HANDLING. WHEN TOOLS ARE NOT
     IN USE, THEY SHALL BE KEPT AND LOCKED UNDER KEY IN A SECURE AREA
     AND IF POSSIBLE RENDERED INOPERABLE.  CLASS "A" TOOLS INCLUDE, BUT
     ARE NOT LIMITED TO, TOOLS MOST LIKELY TO BE USED IN AN ESCAPE
     ATTEMPT OR DO BODILY HARM.  THESE GENERALLY INCLUDE HACKSAW
     BLADES, FILES, PIPE WRENCHES, LADDERS, ACETYLENE CUTTING TIPS,
     PIPE, AND BOLT CUTTERS, ETC.
     AT NO TIME ARE CLASS "A" TOOLS TO BE LEFT UNATTENDED AND WHEN IN USE,
     THE ON-SITE TDCJ SECURITY OFFICER WILL BE NOTIFIED.
     ALL GENERATORS, LADDERS, AND ACETYLENE CUTTERS MUST BE SECURED AT
     THE END OF EACH WORKDAY.
     EMERY WHEELS WILL BE LOCKED AND RENDERED INOPERABLE WHEN NOT IN
     USE UNLESS STORED OUTSIDE THE SECURE PERIMETER.
     WHEN A CLASS "A" TOOL IS LOST, THE ASSISTANT WARDEN FOR SECURITY
     OR WARDEN SHALL BE IMMEDIATELY NOTIFIED.
     A.  ANY OFFENDERS WHO MAY HAVE HAD ACCESS TO THE AREA WILL BE HELD
         UNTIL A THOROUGH SEARCH IS MADE.
     B.  A WRITTEN REPORT WILL BE MADE COVERING THE DETAILS OF THE LOSS.
     ALL HAZARDOUS AND POISONOUS CHEMICALS, NOT IN USE, ARE TO BE STORED
     IN A LOCKED TOOL TRAILER OR OTHER SECURE AREA.  AN INVENTORY SHALL
     BE MAINTAINED AND DIRECT SUPERVISION PROVIDED WHEN THE ITEMS ARE
     USED AT THE WORK SITE.  UPON COMPLETION OF THE PROJECT, THE
     CONTRACTOR WILL BE RESPONSIBLE FOR THE REMOVAL OF ALL HAZARDOUS
     MATERIALS AND ALL HAZARDOUS WASTE GENERATED UNDER HIS CONTROL.

     UNIT RULES & REGULATIONS:
     WHEN PERFORMING SERVICES ON CORRECTIONAL FACILITIES,
     CONTRACTOR'S  COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS
     REQUIRED.
     SPECIFIC REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
     1. ALL CONTRACTOR STAFF PERFORMING SERVICES WITHIN A CORRECTIONAL
        FACILITY, AND THOSE AREAS WHERE INMATES ARE ASSIGNED, WILL
        BE REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT THE DURATION
        OF THE CONTRACT. ALL CONTRACTOR STAFF SHALL BE REQUIRED TO
        FOLLOW THE DIRECTION OF SECURITY STAFF. CONTRACTOR STAFF
        SHALL NOT INTERACT WITH INMATES.
        FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
        FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
        INMATES", WHICH IS LOCATED ON THE TDCJ WEBSITE AT
        HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF
        (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
        IN THE ADDRESS BAR OF YOUR BROWSER.)
        THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
        ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
        PRIOR TO COMMENCING WORK.
     2. ALL CONTRACTOR STAFF, EQUIPMENT, AND VEHICLES ARE SUBJECT TO
        SEARCH AND INSPECTION AT ANY TIME WHILE ON TDCJ PROPERTY.
     3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
        DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
        AT ALL TIMES.
     4. CONTRACTOR STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
        ANY TDCJ FACILITY.  EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
        LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
        TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
        CELL PHONES. CONTRACTOR STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
        DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
     5. THE CONTRACTOR SHALL NOT ALLOW ANY PERSON WHO HAS A FELONY
        OR MISDEMEANOR CONVICTION, PENDING CHARGE, OR OUTSTANDING
        WARRANT TO ENTER ONTO TDCJ PROPERTY TO COMPLETE ANY PART
        OF THIS CONTRACT WITHOUT THE WRITTEN PERMISSION OF TDCJ.
        CONVICTION ALONE DOES NOT AUTOMATICALLY CAUSE AN
        EMPLOYEE TO BECOME INELIGIBLE FROM WORKING ON THIS CONTRACT.
        EACH EMPLOYEE SHALL BE REVIEWED ON A CASE BY CASE BASIS.
     6. TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED VENDOR.
        THE EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED TO COMPLETE
        A NON-EMPLOYEE BACKGROUND QUESTIONNAIRE.  TDCJ RESERVES THE
        RIGHT TO ACCEPT OR REJECT EACH EMPLOYEE OF THE AWARDED VENDOR
        BASED UPON THE RESULTS OF THE BACKGROUND CHECK.  NO EMPLOYEE
        OF THE CONTRACTED VENDOR WILL BE ALLOWED ON THE PREMISES PRIOR
        TO THE BACKGROUND CHECK APPROVAL IF THE TDCJ FACILITY REQUIRES
        A BACKGROUND CHECK.
     7. CONTRACTOR STAFF MUST HAVE IN THEIR POSSESSION A VALID
        DRIVER'S LICENSE OR CURRENT PHOTO IDENTIFICATION.
     8. CONTRACTOR STAFF ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
        WITH THE CURRENT BUSINESS ENVIRONMENT.

     TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
     ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE
     RESTRICTIONS. THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL
     ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE RULES.
     SECURITY:
      WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
      COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED.  THIS
      INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
      OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES.  SPECIFIC
      REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
     1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
        DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
        WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
        SECURITY ESCORT THROUGHOUT THEIR DELIVERY.  ALL DELIVERY
        STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
        STAFF.  DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
        FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
        FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
        INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
        HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
        (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
        IN THE ADDRESS BAR OF YOUR BROWSER.)
        THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
        ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
        PRIOR TO ANY DELIVERY.
     2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
        INSPECTION WHILE ON TDCJ PROPERTY.
     3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
        DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
        AT ALL TIMES.
     4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
        ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
        LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
        TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
        CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
        DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
     5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
        WITH THE CURRENT BUSINESS ENVIRONMENT.
     6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
        PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
        THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
        A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
        PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
        THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
        A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
        BURDEN ON STAFF.
     7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
        NOT BE IN DELIVERY VEHICLE.
     TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
     ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

     THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
     RESPONSIBLE FOR INTERPRETING THESE RULES.
     THE VENDOR SHALL PROVIDE AN ADEQUATE PLAN OF INSURANCE THAT PROVIDES:
     1) COVERAGE TO PROTECT THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ)
        AGAINST ALL CLAIMS ARISING FROM SERVICE PERFORMED BY THE VENDOR.
     2) COVERAGE TO PROTECT THE TDCJ FROM ACTIONS BY A THIRD PARTY
        AGAINST THE VENDOR OR ANY SUBCONTRACTOR(S) OF THE VENDOR
        AS A RESULT OF THIS CONTRACT.
     COVERAGE TO PROTECT THE TDCJ FROM ANY ACTIONS BY OFFICERS, EMPLOYEES,
     AGENTS, THE VENDOR OR ANY SUBCONTRACTOR(S). THE VENDOR SHALL NOT
     COMMENCE WORK UNDER THIS CONTRACT UNTIL VENDOR HAS OBTAINED ALL
     THE INSURANCE REQUIRED AND CERTIFICATES OF SUCH INSURANCE HAVE BEEN
     FILED AND ACCEPTED BY THE TDCJ. UNLESS OTHERWISE EXCEPTED, THE
     VENDOR SHALL PROVIDE AND MAINTAIN, UNTIL THE WORK REQUIRED BY
     THE CONTRACT IS COMPLETE AND ACCEPTED BY THE TDCJ, THE MINIMUM
     INSURANCE THAT IS REQUIRED. INSURANCE COVERAGE SHALL PROVIDE FOR
     30-DAY NOTICE OF CANCELLATION OR MATERIAL CHANGE TO THE POLICY
     COVERAGE AND LIMITS.
     MINIMUM AMOUNTS TO BE NOT LESS THAN:
     LIABILITY:  $1,000,000.00
     AUTO:       $  500,000.00
     WORKER'S COMPENSATION: $ STATUTORY
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     JUSTIN MATHERNE
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH:  936-437-7093 FAX:  325-223-0310
     EMAIL: JUSTIN.MATHERNE@TDCJ.TEXAS.GOV
     FOR QUESTIONS OR INQUIRIES CONTACT:
     MARQUE FITTS, CTCD CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH: 936-437-7116  FAX:  325-223-0310
     EMAIL:  MARQUE.FITTS@TDCJ.TEXAS.GOV

ORDER TOTAL:$      7,144.08