Business and Finance Division

Q

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER DOCUMENT SERVES AS THE PAYMENT INSTRUMENT
     ASSOCIATED WITH THE RENEWAL OF THE TEXAS DEPARTMENT OF CRIMINAL
     JUSTICE (TDCJ) PURCHASE ORDER NUMBER ET000276, WHICH WAS
     AWARDED ON 09/01/14.  IT IS THE 1ST RENEWAL OF A 5 YEAR OPTION.
     UNLESS OTHERWISE NOTED HEREIN, ALL PRICES, TERMS AND CONDITIONS
     OF SAID PURCHASE ORDER REMAIN UNCHANGED.
     PRICES MUST REMAIN FIRM THROUGHOUT THE CONTRACT YEAR, UNLESS THE
     SQUARE FOOTAGE OF THE SERVICE AREA CHANGES.
     TDCJ RESERVES THE RIGHT TO AMEND THE CONTRACT TO REFLECT CHANGES
     IN SQUARE FOOTAGE OF THE SERVICE AREA. A CORRESPONDING INCREASE/
     DECREASE IN THE AMOUNT PAID TO THE VENDOR SHALL BE COMPUTED BY
     DIVIDING THE ORIGINAL MONTHLY RATE BY THE ORIGINAL SQUARE FOOTAGE
     TO OBTAIN THE PER FOOT COST.  THEN, THE PER FOOT COST WILL BE
     MULTIPLIED BY THE NEW SQUARE FOOTAGE TO ARRIVE AT THE NEW
     MONTHLY RATE.
     PRICE INCREASES OR DECREASES MAY BE ALLOWED ON RENEWAL YEARS.
     ANY PRICE CHANGE WILL BE EVALUATED THROUGH A MARKET SURVEY.
     TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED VENDOR.  THE
     EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED TO COMPLETE A
     NON-EMPLOYEE BACKGROUND QUESTIONNAIRE.  TDCJ RESERVES THE RIGHT
     TO ACCEPT OR REJECT EACH EMPLOYEE OF THE AWARDED VENDOR BASED
     UPON THE RESULTS OF THE BACKGROUND CHECK.  NO EMPLOYEE OF THE
     CONTRACTED VENDOR WILL BE ALLOWED ON THE PREMISES PRIOR TO THE
     BACKGROUND CHECK APPROVAL IF THE TDCJ FACILITY REQUIRES A
     BACKGROUND CHECK
     SERVICE DATE: 09/01/2015 THRU 08/31/2016
     SQUARE FOOTAGE OF AREA TO BE SERVICED: 4,406 SQ. FT.
     CONTACT PERSON: ALEIDA GARCIA, 956-428-0335
     HARLINGEN DPO
     TDCJ - PAROLE DIVISION
     DISTRICT PAROLE OFFICE
     232 HANMORE DRIVE
     HARLINGEN, TX 78550
001  910-39-103251                        12.0000    M         1632.470000       19589.64
     1.0 SPECIFICATIONS:
     1.1 THE VENDOR WILL PROVIDE JANITORIAL SERVICES AS
     SPECIFIED BELOW FOR THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE.
     1.2 THESE SPECIFICATIONS SHALL BE A GUIDE, RATHER THAN A
     LIMITATION TO THE SERVICES REQUIRED TO EFFECTIVELY MAINTAIN
     THE PREMISES IN ACCORDANCE WITH THIS AGREEMENT.
     1.3 JANITORIAL SERVICE WILL BEGIN NO EARLIER THAN 5:00 P.M. AND
     MUST BE COMPLETED BEFORE 7:00 A.M. THE NEXT WORKDAY, OR AS
     OTHERWISE COORDINATED WITH THE DESIGNATED TDCJ
     REPRESENTATIVE.
     2.0 DAILY SERVICES: THE VENDOR SHALL PERFORM THE FOLLOWING
     SERVICES ON A DAILY BASIS (MONDAY-FRIDAY):
     2.1 EMPTY ALL TRASH RECEPTACLES INSIDE AND OUTSIDE OF THE
     BUILDING, TO INCLUDE, BUT NOT BE LIMITED TO OFFICES, RESTROOMS
     INCLUDING THE SANITARY NAPKIN RECEPTACLES IN THE LADIES
     RESTROOMS, BREAK ROOMS AND OUTSIDE OF THE BUILDING INCLUDING

     CIGARETTE URNS. SPOT CLEAN AND SANITIZE THE TRASH RECEPTACLES
     AND SANITARY NAPKIN RECEPTACLES AS NEEDED. REPLACE ALL USED
     RECEPTACLE LINERS. EMPTY REFUSE IN THE TRASH DUMPSTER(S)
     LOCATED ON THE TDCJ COMPLEX.
     2.2 SWEEP ALL UNCARPETED FLOORING TO REMOVE DUST, DIRT, DEAD
     INSECTS, LINT AND OTHER DEBRIS, INCLUDING, BUT NOT LIMITED TO
     CORNERS, BEHIND DOORS, ALONG WALLS, UNDER DESKS, TABLES AND
     CHAIRS. FURNITURE, INCLUDING CHAIRS SHALL NOT BE STACKED ON TOP
     OF OTHER FURNITURE WITH THE EXCEPTION OF THE CHAIRS IN BREAK
     ROOMS, WHICH MAY BE STACKED ON THE TABLES BY TURNING THE
     CHAIRS UPSIDE DOWN WITH THE SEAT OF THE CHAIR AGAINST THE TOP
     OF THE TABLE AND RETURNED TO ORIGINAL POSITIONS UPON
     COMPLETION OF THE SERVICE. FURNITURE SHALL BE SWEPT AROUND OR
     SLID OUT OF THE WAY TO SWEEP UNDERNEATH AS NEEDED.
     2.3 VACUUM ALL CARPETED FLOORS, INCLUDING, BUT NOT LIMITED TO
     CORNERS, BEHIND DOORS, ALONG WALLS, UNDER DESKS AND TABLES,
     ENTRYWAY MATS AND ALL OTHER MATS.  SPOT CLEAN ALL CARPET AND
     RUGS AS NEEDED. FURNITURE AND CHAIRS SHALL NOT BE STACKED ON
     OTHER FURNITURE OR CHAIRS.
     2.4 MOP ALL UNCARPETED FLOORS WITH A GERMICIDAL, DEODORANT-
     FREE DETERGENT SOLUTION, TO REMOVE ALL SPILLS, SMEARS,
     SCUFFMARKS, AND FOOT TRACKS.
     2.5 SPOT CLEAN DOORS, DOOR HANDLES, LIGHT SWITCHES AND
     ENTRANCE AREA GLASS, INCLUDING DOOR GLASS TO REMOVE DIRT,
     FINGERPRINTS, SMUDGES, ETC.
     2.6 RESTROOMS
     A.  USING A BACTERIAL CLEANSER, CLEAN AND DISINFECT ALL FIXTURES,
     INCLUDING, BUT NOT LIMITED TO FAUCETS, COUNTERTOPS, SINKS,
     COMMODES, URINALS, TOILET SEATS, LIGHT SWITCHES, WALLS,
     PARTITIONS, DOORS AND DOOR HANDLES.
     B.  SCOUR, WASH AND DISINFECT ALL BASINS, BOWLS AND URINALS WITH
     APPROVED GERMICIDAL DETERGENT SOLUTION FREE OF ANY
     DEODORANTS, INCLUDING TILE WALLS NEAR URINALS. REMOVE
     STAINS IF NECESSARY AND CLEAN UNDERSIDE OF URINALS AND BOWLS.
     C.  POLISH FAUCETS, SINKS AND OTHER CHROME OR STAINLESS STEEL
     OBJECTS USING A DRY CLOTH.
     D.  REPLENISH PAPER TOWELS, TOILET TISSUE, DISPOSABLE TOILET SEAT
     COVERS, SOAP DISPENSERS, AND AIR/URINAL DEODORIZERS. THE FILLING
     OF SUCH RECEPTACLES WILL BE IN SUCH QUANTITY TO LAST THE ENTIRE
     BUSINESS DAY.
     E.  CLEAN AND DISINFECT MIRRORS WITH A GLASS CLEANER TO REMOVE
     FINGERPRINTS AND SMUDGES LEAVING THE MIRRORS STREAK FREE
     F.  ALL RESTROOM DOORS WILL BE DAMP-WIPED TO REMOVE ANY HAND
     MARKS FROM DOOR AND DOOR HARDWARE.
     2.7 BREAK ROOMS
     A.  CLEAN AND DISINFECT SINKS, FAUCETS, COUNTERTOPS, BACKSPLASH,
     THE OUTSIDE OF KITCHEN APPLIANCES, THE REFRIGERATORS EXTERIOR
     DOORS, SIDES AND HANDLES.
     B.  CLEAN AND DISINFECT TABLES AND CHAIRS TO INCLUDE, BUT NOT BE
     LIMITED TO TABLETOPS, TABLE PEDESTAL BASES OR LEGS AND CHAIR SEATS,

     BACKS AND LEGS.
     C.  CLEAN AND DISINFECT OUTSIDE OF CABINETS, TO INCLUDE, BUT NOT
     BE LIMITED TO THE FACE OF CABINET DOORS AND DRAWERS.
     D.  CLEAN AND DISINFECT WALLS AROUND TRASHCANS IN BREAK ROOMS.
     E.  REPLENISH PAPER TOWELS AND SOAP DISPENSERS.
     F.  POLISH FAUCETS, SINKS AND OTHER CHROME OR STAINLESS STEEL
     APPLIANCES AND OBJECTS.
     2.8 CLEAN, DISINFECT AND POLISH ALL DRINKING FOUNTAINS.
     3.0 WEEKLY SERVICES: THE VENDOR SHALL PERFORM THE FOLLOWING
     SERVICES ON A WEEKLY BASIS:
     3.1 VACUUM ALL FABRIC SOFAS AND CHAIRS.
     3.2 DUST WINDOW SILLS, DOOR SASHES, LEDGES, BLINDS, MOLDINGS,
     BASE BOARDS, PICTURE FRAMES ON WALLS, AIR DUCTS AND GRILLS.
     NOTE: DUSTING SHALL BE COMPLETED BEFORE SWEEPING AND
     VACUUMING.
     3.3 CLEAN PICTURE GLASS WITH AN APPROVED GLASS CLEANER.
     PERSONAL PICTURES AND GLASS ARE NOT TO BE MOVED OR CLEANED.
     3.4 CLEAN ALL WALLS AS NECESSARY TO REMOVE DIRT, FINGERPRINTS
     AND COBWEBS. WALLS SHALL BE CLEANED WITH A DAMP CLOTH AND
     CLEANING AGENT, AS NEEDED.
     4.0 MONTHLY SERVICES: THE VENDOR SHALL PERFORM THE FOLLOWING
     SERVICES ON A MONTHLY BASIS:
     4.1 DUST AND SPOT CLEAN WINDOW BLINDS USING CLEANING AGENTS, AS
     NEEDED.
     4.2 DUST AND SPOT CLEAN CEILING FANS USING CLEANING AGENTS, AS
     NEEDED.
     4.3 CLEAN LIGHT FIXTURES, BOTH INSIDE AND OUTSIDE OF THE BUILDING,
     BY OPENING THE FIXTURES COVER AND CLEANING THE INTERIOR AND
     EXTERIOR SURFACE OF THE COVER, REMOVING DEAD INSECTS AND ANY
     OTHER DEBRIS (THIS MAY REQUIRE USE OF A LADDER).
     4.4 DUST ALL FURNITURE THAT IS FREE FROM DISPLAY ITEMS,
     PAPERWORK AND TDCJ EMPLOYEES' PERSONAL ITEMS, TO INCLUDE, BUT
     NOT BE LIMITED TO ALL CHAIRS INCLUDING CHAIR BASES OR LEGS,
     TABLES, DESKS, FILING CABINETS, BOOK CASES, SHELVES, PICTURE
     FRAMES ON WALLS, COAT RACKS AND CLOCKS. DO NOT DUST TDCJ
     EMPLOYEES' PERSONAL PICTURES OR PERSONAL ITEMS.
     4.5 DUST CEILINGS TO REMOVE COBWEBS BOTH INSIDE AND OUTSIDE THE
     BUILDING.
     4.6 DUST AND CLEAN ALL AIR CONDITIONING AND HEATING VENTS AND
     GRILLS.
     5.0 QUARTERLY SERVICES: THE VENDOR SHALL PERFORM THE
     FOLLOWING SERVICES ON A QUARTERLY BASIS:
     5.1 WASH THE INTERIOR SIDE OF ALL WINDOWS USING A GLASS CLEANING
     SOLVENT TO REMOVE DIRT, GRIME AND FINGERPRINTS. THE INTERIOR
     SIDE OF ALL WINDOWS SHALL BE FREE OF WATER SPOTS, WATER STAINS
     AND SHALL BE STREAK FREE WHEN SERVICE HAS BEEN COMPLETED.
     5.2 VACUUM PARTITIONS THAT HAVE A CLOTH-LIKE SURFACE AND SPOT
     CLEAN USING A CLEANING AGENT MANUFACTURED FOR UPHOLSTERED
     FURNITURE TO REMOVE DIRT, STAINS OR SPOTS, IF NECESSARY.
     5.3 VACUUM AND SPOT CLEAN UPHOLSTERY ON CHAIRS USING A

     CLEANING AGENT MANUFACTURED FOR UPHOLSTERED FURNITURE.
     6.0 BI-ANNUAL SERVICES: THE VENDOR SHALL PERFORM THE FOLLOWING
     SERVICES TWICE A YEAR:
     6.1 STRIPPING AND WAXING OF UNCARPETED FLOORS: THE VENDOR
     SHALL STRIP AND WAX UNCARPETED FLOORS AS FOLLOWS:
     A.  SERVICE SHALL BE PERFORMED AFTER 6:00 P.M. ON FRIDAY THROUGH
     11:59 P.M. SATURDAY, IF NEEDED. WAX SHALL BE ALLOWED TO DRY AS
     SPECIFIED BY THE MANUFACTURER AND SHALL BE READY FOR FOOT
     TRAFFIC BY 6:00 A.M. MONDAY.
     B.  PERFORMANCE OF THIS SERVICE SHALL BE COORDINATED WITH THE
     DESIGNATED TDCJ REPRESENTATIVE AND THE POINT OF CONTACT FOR
     THE BUILDING A MINIMUM OF ONE WEEK IN ADVANCE OF PERFORMING
     THE SERVICE.
     C.  REMOVAL OF FURNISHINGS, TRASH AND RECYCLING RECEPTACLES
     AND EQUIPMENT IS THE RESPONSIBILITY OF THE VENDOR AND SHALL BE
     COORDINATED WITH THE DESIGNATED TDCJ REPRESENTATIVE AND
     MOVED TO THE LOCATION SPECIFIED BY THE DESIGNATED TDCJ
     REPRESENTATIVE. FURNISHINGS AND CHAIRS SHALL NOT BE STACKED ON
     TOP OF OTHER FURNISHINGS OR CHAIRS. FURNISHINGS THAT CANNOT BE
     REMOVED SHALL BE PROTECTED AND COVERED BY THE VENDOR'S
     PERSONNEL, PRIOR TO THE SERVICE BEING PERFORMED, TO PREVENT
     DAMAGE FROM ANY SOURCE.
     D.  SCRUB FLOORS USING A NEUTRAL DETERGENT AND A ROTARY FLOOR
     MACHINE WITH A STRIPPING PAD OR SCRUBBING BRUSH OR PAD. FOR
     HEAVILY SOILED OR SCRATCHED FLOORS STRIP THE FLOOR USING THE
     SAME PROCEDURE BUT SUBSTITUTE A STRIPPING DETERGENT WITH
     SCRUBBING BRUSH OR PADS. CHECK CORNERS, ALONG WALLS AND
     BEHIND DOORS TO VERIFY THAT THE AREAS ARE CLEAN AND ALL WAX
     BUILD-UP HAS BEEN REMOVED.
     E.  THOROUGHLY RINSE FLOORS TWICE WITH CLEAN WATER TO REMOVE
     ALL DETERGENTS AND ALLOW FLOORS TO DRY. THE VENDOR SHALL NOT
     FLOOD THE FLOOR WITH RINSE WATER, SCRUBBING OR STRIPPING
     SOLUTIONS. ALL DETERGENT RESIDUES SHALL BE REMOVED PRIOR TO
     THE APPLICATION OF THE NEW FINISH SO THE NEW FINISH PROPERLY
     ADHERES. DO NOT ALLOW THE DETERGENT TO DRY ON THE FLOOR.
     ALLOW FLOOR TO DRY COMPLETELY BEFORE APPLYING A SEALER. A
     VACUUM OR DRY MOP MAY BE USED TO DRY THE FLOOR COMPLETELY
     BEFORE SEALING.
     F.  APPLY A THIN COAT OF SEALER WITH A CLEAN NYLON OR COTTON
     WAX APPLICATOR AS INSTRUCTED BY THE MANUFACTURER AFTER THE
     FLOOR HAS DRIED. ALLOW THE SEALER TO DRY ABOUT TWO HOURS OR
     AS NEEDED DEPENDING ON ENVIRONMENTAL CONDITIONS.
     6.2 SHAMPOOING OF CARPETED FLOORS:
     CLEAN CARPETS USING A COMMERCIAL GRADE CARPET CLEANER AND A
     CLEANING AGENT MANUFACTURED FOR CLEANING CARPETS TWICE A
     YEAR (OR AS NEEDED)AS FOLLOWS:
     A.  PERFORM SERVICES AFTER 5:30 P.M. ON FRIDAY OR AS MUTUALLY
     AGREED UPON BY THE DESIGNATED TDCJ REPRESENTATIVE AND THE
     VENDOR.
     B.  COORDINATE MOVING FURNITURE, TRASH AND RECYCLING

     RECEPTACLES AND EQUIPMENT WITH THE DESIGNATED TDCJ
     REPRESENTATIVE AND MOVE TO THE LOCATION SPECIFIED BY THE
     DESIGNATED TDCJ REPRESENTATIVE. FURNITURE TO INCLUDE CHAIRS,
     TRASH AND RECYCLING RECEPTACLES AND EQUIPMENT SHALL NOT BE
     STACKED ON THE TOP OF OTHER FURNITURE.
     C.  APPLY A PRE-TREATMENT SOLUTION ON SPOTS AND HEAVY TRAFFIC
     AREAS WHERE NECESSARY TO LOOSEN DIRT, STAINS, SPILLS, AND
     DEBRIS PRIOR TO HOT WATER OR STEAM CLEANING CARPETS.
     D.  SHAMPOO CARPETS, REMOVING STAINS AND HEAVY TRAFFIC AREA
     MARKS USING A TDCJ APPROVED SHAMPOO AND STAIN REMOVER
     MANUFACTURED FOR CLEANING CARPETS. RE-CLEANING MAY BE NECESSARY IF
     EXISTING SPOTS OR STAINS ARE STILL EVIDENT IMMEDIATELY AFTER CLEANING.
     E.  RETURN FURNITURE, TRASH AND RECYCLING RECEPTACLES AND
     EQUIPMENT TO THE ORIGINAL LOCATION AFTER CARPET HAS DRIED.
     7.0 VENDOR REQUIREMENTS:
     7.1 THE VENDOR IS RESPONSIBLE FOR PROVIDING ALL SUPPLIES,
     EQUIPMENT, AND MATERIALS NECESSARY FOR THE PROPER CLEANING OF
     THE SPACE INCLUDING BUT NOT LIMITED TO VACUUM CLEANERS, FLOOR
     EQUIPMENT, WAX, DETERGENTS, DISINFECTANTS, ALL DISPENSERS (SOAP,
     TOILET PAPER, PAPER TOWEL, ETC.), TRASH CAN LINERS, TOILET PAPER,
     PAPER TOWELS, AND SOAPS FOR THE REFILLING/RESTOCKING OF
     DISPENSERS THROUGHOUT THE PREMISES.
     7.2 THE VENDOR IS RESPONSIBLE FOR MAINTAINING MECHANICAL
     OPERATION AND REPLACING ANY NON-FUNCTIONING EQUIPMENT
     ASSOCIATED WITH THIS CONTRACT.
     7.3 THE VENDOR WILL USE CONSERVATIVE MEASURES TO REDUCE
     ELECTRICAL COST BY TURNING LIGHTS OFF WHEN AREA IS CLEANED. THE
     FRONT LOBBY LIGHTS WILL REMAIN ON FOR SECURITY PURPOSES.
     7.4 THE VENDOR WILL NOTIFY TDCJ OF ANY DEFECTIVE WATER FIXTURES,
     LIGHTS, TOILETS, OR ANY DAMAGE TO THE BUILDING OR FIXTURES. TDCJ
     WILL CONTACT THE LESSOR TO CORRECT THE PROBLEM.
     7.5 THE VENDOR WILL REPORT TO TDCJ THE PRESENCE OF ANY INSECTS,
     ANTS, AND/OR OTHER PESTS THAT WILL REQUIRE EXTERMINATION
     SERVICES. TDCJ WILL CONTACT THE LESSOR TO CORRECT THE PROBLEM.
     8.0 HOLIDAYS: THE VENDOR IS NOT OBLIGATED TO PERFORM ANY SERVICES ON
     THE FOLLOWING HOLIDAYS:
     A.  NEW YEAR'S DAY
     B.  MARTIN LUTHER KING, JR. DAY
     C.  WASHINGTON'S BIRTHDAY
     D.  MEMORIAL DAY
     E.  4TH OF JULY
     F.  LABOR DAY
     G.  VETERAN'S DAY
     H.  THANKSGIVING DAY
     I.  CHRISTMAS DAY
     9.0 SECURITY:
     9.1 THE TDCJ WILL GIVE THE VENDOR THEIR OWN SECURITY CODE TO THE
     ALARM SYSTEM AND KEYS TO THE BUILDING. THE VENDOR WILL BE
     RESPONSIBLE FOR THE DISCRETION OF THE EMPLOYEES WHO HAVE
     ACCESS TO THE SECURITY CODE TO THE ALARM SYSTEM AND KEYS TO

     THE BUILDING. VENDOR SHALL INFORM TDCJ WHEN AN EMPLOYEE
     LEAVES HIS/HER EMPLOYMENT, WHICH HAS BEEN GIVEN THE CODES AND
     KEYS. TDCJ SHALL DECIDE IF SECURITY CODE ALARMS OR LOCKS,
     SHOULD BE CHANGED. THE VENDOR WILL BE RESPONSIBLE FOR THE FEES
     OF CHANGING SECURITY CODES OR THE RE-KEYING OF LOCKS.
     9.2 A LIST CONTAINING THE NAMES OF ALL EMPLOYEES ASSIGNED TO
     CLEAN THE BUILDING WILL BE PROVIDED TO THE DESIGNATED TDCJ
     REPRESENTATIVE. ANY CHANGES TO THESE ASSIGNMENTS WILL BE
     IMMEDIATELY PROVIDED TO TDCJ. NO PERSON OTHER THAN THE
     AUTHORIZED JANITORS WILL BE PERMITTED TO ENTER THE PREMISES
     FOR ANY REASON.  NO CHILDREN OR FAMILY MEMBERS ARE ALLOWED
     UNDER ANY CIRCUMSTANCES.
     10.0 SERVICE PROVIDER QUALIFICATIONS: CRITERIA FOR VENDOR
     QUALIFICATIONS ARE DEFINED BY THE TERMS AND CONDITIONS OF THE
     SOLICITATION.
     10.1 MINIMUM QUALIFICATION  REQUIREMENTS ARE AS FOLLOWS:
     A.  BUSINESS - MINIMUM ONE (1) YEAR IN JANITORIAL AND/OR
     CUSTODIAL OPERATIONS AND BUSINESS.
     B.  REFERENCES - MINIMUM OF THREE (3) CURRENT CONTRACTS OF
     APPROXIMATE SIZE AND SCOPE IN EFFECT WITH
     SATISFACTORY/EXCEPTIONAL PERFORMANCE AND SERVICE.
     10.2 TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED
     VENDOR. THE EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED
     TO COMPLETE A NON-EMPLOYEE BACKGROUND QUESTIONNAIRE. TDCJ
     RESERVES THE RIGHT TO ACCEPT OR REJECT EACH EMPLOYEE OF THE
     AWARDED VENDOR BASED UPON THE RESULTS OF THE BACKGROUND
     CHECK. NO EMPLOYEE OF THE CONTRACTED VENDOR WILL BE ALLOWED
     ON THE PREMISES PRIOR TO THE BACKGROUND CHECK APPROVAL IF THE
     TDCJ FACILITY REQUIRES A BACKGROUND CHECK.
     10.3 THE CONTRACTOR SHALL HAVE A THOROUGH KNOWLEDGE OF
     VARIOUS CLEANING TASKS, EQUIPMENT, MATERIALS, AND SUPPLIES TO
     BE USED WITHIN THE SCOPE OF THIS AGREEMENT. THE CONTRACTOR IS
     EXPECTED TO ACCEPT RESPONSIBILITY AND PROVIDE PERSONAL
     SUPERVISION FOR THOSE EMPLOYED BY THE CONTRACTOR.
     10.4 THE CONTRACTOR SHALL EMPLOY AT ALL TIMES THE QUALITY AND
     QUANTITY OF PERSONS SKILLED AND TRAINED IN THE WORK ASSIGNED
     TO THEM. THE CONTRACTOR SHALL ORGANIZE THE CLEANING SCHEDULE
     TO MINIMIZE THE WORK AREAS NEEDING LIGHTING AT ANY ONE TIME
     DURING CLEANING. THE CONTRACTOR SHALL PLACE THE HIGHEST
     PRIORITY ON ENERGY CONSERVATION AND SHALL COORDINATE ALL
     ACTIVITIES WITH TDCJ OFFICE MANAGER FOR THE MOST ECONOMICAL
     OPERATION OF THE BUILDING EQUIPMENT, MACHINERY AND SYSTEMS.
     10.5 THE CONTRACTOR IS EXPECTED TO PROVIDE FOR EMPLOYEE SAFETY
     AND ACCEPT RESPONSIBILITY FOR EMPLOYEE/PERSONAL INJURY DURING
     PERFORMANCE OF SERVICE UNDER THIS CONTRACT AGREEMENT.
     10.6 THE CONTRACTOR IS EXPECTED TO EMPHASIZE SAFETY DURING USE
     OF POWERED AND NON-POWERED EQUIPMENT.
     10.7 ALL CONTRACT/CONTRACTOR PERSONNEL MAY BE REQUIRED TO
     SIGN IN AND SIGN OUT OF THE OFFICE WITH SECURITY AND/OR TDCJ
     OFFICE MANAGER.

     10.8 IF PROPERTY DAMAGE RESULTING FROM CONTRACTORS NEGLIGENCE
     HAS TO BE REPAIRED AND/OR REPLACED BY THE STATE; THE EXPENSE
     FOR SUCH WORK SHALL BE DEDUCTED FROM THE MONIES DUE THE
     CONTRACTOR. THE STATE RESERVES THE RIGHT TO PURSUE CLAIMS FOR
     DAMAGES THROUGH ANY AND/OR ALL LEGAL MEANS AVAILABLE TO THE
     STATE.
     10.9 THE VENDOR SHALL PROVIDE PROOF OF INSURANCE COVERAGE
     BEFORE AN AWARD IS MADE AND A DISHONESTY BOND (3% OF TOTAL BID AMOUNT)
     MAY BE REQUESTED AS WELL.
     10.10 TDCJ WILL MAKE STORAGE AREAS AVAILABLE TO THE VENDOR
     WITHOUT COST FOR STORING CLEANING MATERIALS. THE VENDOR MAY
     ALSO HAVE USE OF SINKS TO PERFORM THE REQUIRED WORK. THE
     VENDOR WILL BE RESPONSIBLE FOR ORDERLINESS AND CLEANLINESS OF
     JANITORIAL AREA AND SINKS.
     10.11 TDCJ RESERVES THE RIGHT TO WITHHOLD FUNDS OR REQUIRE THE
     RETURN OF FUNDS IN THE CASE OF NON-COMPLIANCE WITH THIS RFQ OR
     RESULTING CONTRACT, TDCJ REGULATIONS, STANDARDS AND POLICES.
     10.12 TDCJ RESERVES THE RIGHT TO CANCEL THIS AGREEMENT WITH A
     THIRTY (30) DAY WRITTEN NOTIFICATION TO THE VENDOR WITHOUT
     PENALTY OR FURTHER OBLIGATION.
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT

     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     E-VERIFY SYSTEMS:
     THE TDCJ SHALL REQUIRE THE FOLLOWING AS A CONDITION OF ALL SERVICE
     CONTRACTS:
     BY ENTERING INTO THIS CONTRACT, THE CONTRACTOR CERTIFIES AND ENSURES

     THAT IT UTILIZES AND WILL CONTINUE TO UTILIZE, FOR THE TERM OF THIS
     CONTRACT, THE U.S. DEPARTMENT OF HOMELAND SECURITY'S E-VERIFY
     SYSTEM TO DETERMINE THE ELIGIBILITY OF:
      1.  ALL PERSONS EMPLOYED TO PERFORM DUTIES WITHIN TEXAS, DURING
          THE TERM OF THE CONTRACT; AND
      2.  ALL PERSONS (INCLUDING SUBCONTRACTORS) ASSIGNED BY THE
          RESPONDENT TO PERFORM WORK PURSUANT TO THE CONTRACT, WITHIN
          THE UNITED STATES OF AMERICA.
     THE CONTRACTOR SHALL PROVIDE, UPON REQUEST OF THE TDCJ, AN
     ELECTRONIC OR HARDCOPY SCREENSHOT OF THE CONFIRMATION OR TENTATIVE
     NON-CONFIRMATION SCREEN CONTAINING THE E-VERIFY CASE VERIFICATION
     NUMBER FOR ATTACHMENT TO THE FORM I-9 FOR THE THREE MOST RECENT HIRES
     THAT MATCH THE CRITERIA ABOVE, BY THE CONTRACTOR, AND CONTRACTOR'S
     SUBCONTRACTORS, AS PROOF THAT THIS PROVISION IS BEING FOLLOWED.
     IF THIS CERTIFICATION IS FALSELY MADE, THE CONTRACT MAY BE IMMEDIATELY
     TERMINATED, AT THE DISCRETION OF THE STATE AND AT NO FAULT TO THE
     STATE, WITH NO PRIOR NOTIFICATION. THE CONTRACTOR SHALL ALSO BE
     RESPONSIBLE FOR THE COSTS OF ANY RE-SOLICITATION THAT THE STATE MUST
     UNDERTAKE TO REPLACE THE TERMINATED CONTRACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     BRIDGET DUNN, CTCD
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH:  936-437-0000 FAX:  325-223-0310
     EMAIL: BRIDGET.DUNN@TDCJ.TEXAS.GOV
ORDER TOTAL:$     19,589.64