Business and Finance Division

Contracts and Procurement Department

Details of Purchase Order - 696-6-EU000126

Purchase Order
Texas Department of Criminal Justice
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Title Table

PURCHASE ORDER
TEXAS DEPARTMENT OF CRIMINAL JUSTICE
Tax Exempt Agency of Texas State Government

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Order Table
ORDER DATE: 
09-01-15
 INVITATION/REQUEST NO: 

                    

                    

                        PURCHASE ORDER NO: 
                        
696-6-EU000126

                    

                

            		
        

        

            
                

                    
Agency Table

                    

                        
                            
AGENCY NAME AND ADDRESS

                        		
                    

                    

                        
TEXAS DEPT. OF CRIMINAL JUSTICE    
ACCOUNTS PAYABLE / 696-6-EU000126  
P.O. BOX 4018                      
HUNTSVILLE, TX 77342-4018          


                    

                    

                        
                            
DESTINATION OF GOODS

                        		
                    

                    

                        
TDCJ                                   
TORRES UNIT PRINT SHOP                 
125 PRIVATE ROAD 4303                  
HONDO, TX. 78861                       


                    

                

            		
            
                

                    
Vendor Table

                    

                        
                            
VENDOR NAME AND ADDRESS

                        		
                    

                    

                        
CANON FINANCIAL SERVICES INC
14904 COLLECTIONS CENTER DR

CHICAGO, IL 60693 0149


                    

                    

                        
                            

                                
Vendor Data Table

                                

                                    VENDOR PHONE NO. 
                                    
210 499 6284

                                

                                

                                    VENDOR ID NO. 
                                    
1223056822

                                

                                

                                    PERSON CONTACTED: 
                                    
KEN SMITH

                                

                                

                                    CASH DISCOUNT: 
                                    
NET

                                    %
                                    

                                    DAYS OR NET 30
                                

                            

                        		
                    

                

            		
        

    


    

        
Data Table

        

            
            Order Type: 
            
I

            F.O.B.: 
            
DESTINATION

            Freight Terms: 
            
PREPAID

            
        

    


    

        
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Detail Table

        

            
            
                
ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER IS FOR PAYMENT PURPOSES ONLY FOR THE LEASE OF TWO
     (2) VARIOPRINT 6160 ULTRA COPIERS FOR A SIXTY (60) MONTH PERIOD. THIS
     IS IN ACCORDANCE WITH THE PROVISIONS OF THE ORIGINAL PURCHASE ORDER
     696-4-ES023721, REQUEST FOR OFFER IT683169 AND ALL AMENDMENTS. THIS IS
     THE THIRD YEAR OF A FIVE (5) YEAR LEASE.
     PURCHASED IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF DIR CONTRACT
     #DIR-SDD-1662.
     NOTWITHSTANDING ANY PROVISION IN THE DIR MASTER LEASE AGREEMENT (MLA)
     TO THE CONTRARY, INCLUDING, BUT NOT LIMITED TO PARAGRAPH 4.(C) OF THE
     MLA, THE TERMS AND CONDITIONS OF THIS PURCHASE ORDER SHALL PREVAIL.
     LEASE PERIOD: SEPTEMBER 1, 2015 THROUGH AUGUST 31, 2016.
     REMAINING LEASE PERIODS:
     FOURTH: SEPTEMBER 1, 2016 THROUGH AUGUST 31, 2017
     FIFTH:  SEPTEMBER 1, 2017 THROUGH AUGUST 31, 2018
     FINAL:  SEPTEMBER 1, 2018 THROUGH DECEMBER 31, 2018
     ALL CONSUMABLE SUPPLIES INCLUDED IN LEASE WITH THE EXCEPTION OF PAPER.
     VENDOR MUST PROVIDE SHIPPING AND HANDLING OF ALL CONSUMABLES AT NO
     CHARGE TO AGENCY. CONSUMABLE ORDERS SHALL BE PROVIDED WITHIN FIFTEEN
     (15) BUSINESS DAYS AFTER RECEIPT OF ORDER.
     FIRM FIXED PRICE FOR SIXTY (60) MONTH LEASE WITH NO ESCALATION FOR THE
     TERM OF THE CONTRACT. PRICE DECREASES MAY BE ACCEPTED AT ANY TIME.
     ANY PURCHASE RESULTING FROMT HIS CONTRACT IS SUBJECT TO CANCELLATION
     WITHOUT PENALTY, EITHER IN WHOLE OR IN PART, IF FUNDS ARE NOT
     APPROPRIATED BY THE TEXAS LEGISLATURE OR OTHERWISE NOT MADE AVAILABLE.
     THIS CONTRACT IS CONTINGENT UPON THE CONTINUED AVAILABILITY OF
     APPROPRIATIONS.
001  985-64                               12.0000    MO        4697.640000       56371.68
     LEASE OF ITEM CODE 8643B006 OCE VARIOPRINT 6000 ULTRA+BASE MODEL SET
     ITEM CODE:
     5377B004 - VARIOPRINT 6160 ULTRA BASE LICENSE SET
     6267B004 - HIGH CAPACITY STACKER 2.1 WITH SET FINISHER
     8221B012 - SINGLE PHASE, 50 AMP (RECEPTACLE; 14-50R)
     5416B001 - OCE VP6000 R-SIDED DOCKING AT IHCS (POS)
     5414B001 - OCE VP6000 DFD2 INTERFACE IHCS FOR OEM
     5427B001 - BLM200 BOOKLET MAKER WITH STARTER KIT
     5474B002 - VP6000 BLACK TONER 2 BOTTLES/BOX
     2401V944 - INSTALL PACK VP6000: COVERS DELIVERY AND INSTALLATION
     2375V275 - VARIOPRINT 6000 IMPLEMENTATION SERVICES BY LOCAL
     SYSTEMS ANALYST
     2375V279 - VARIOPRINT 6000 KEY OPERATOR TRAINING BY CLIENT
     EDUCATION SPECIALIST
     7621B062 - STAPLE CARTRIDGE (5000 / CTR) FOR BLM 200
     PRICE INCLUDES UPGRADE TO RETURN TO CANON SOLUTIONS AMERICA FOR LEASE
     #200-5027535-000 OCE VARIOPRINT6200(SERIOUS 700110371)
002  985-64                               12.0000    MO        4171.830000       50061.96
     LEASE OF ITEM CODE 8643B006 OCE VARIOPRINT 6000 ULTRA+BASE MODEL SET
     ITEM CODE:
     5377B004 - VARIOPRINT 6160 ULTRA BASE LICENSE SET
     6267B004 - HIGH CAPACITY STACKER 2.1 WITH SET FINISHER
     8221B009 - 208/240VAC, 3 PHASE, 30A (NEMA L15-30R)

     5474B002 - VP6000 BLACK TONER 2/BOTTLES/BOX
     2401V944 - INSTALL PACK VP6000: COVERS DELIVERY AND INSTALLATION
     2375V275 - VARIOPRINT 6000 IMPLEMENTATION SERVICES BY LOCAL SYSTEM
     SYSTEMS ANALYST
     2375V279 - VARIOPRINT 6000 KEY OPERATOR TRAINING BY CLIENT
     EDUCATION SPECIALIST
     6913B001 - STAPLES CARTRIDGE S25 (5000) (3 CTR = 1 EA.)
     PRICE INCLUDES UPGRADE TO RETURN TO CANON SOLUTIONS AMERICA
     FOR LEASE #001-0579013-001 FOR CANON IR7105 (SERIAL CBB11762)
003  985-64                               12.0000    MO        4185.000000       50220.00
     MONTHLY SERVICE COST
     PRICE INCLUDES MAINTENANCE FOR BOTH UNITS; 1,000,000 IMAGES PER
     MONTH FLEETED BETWEEN BOTH UNITS WITH OVERAGES BILLED AT $0.0036.
004  985-64                          3600000.0000    EA            .003600       12960.00
     BILLABLE COPIES IN EXCESS OF 1,000,000 (MILLION) COPIES PER MONTH
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     JUSTIN MATHERNE
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH:  936-437-7093 FAX:  325-223-0310
     EMAIL: JUSTIN.MATHERNE@TDCJ.TEXAS.GOV
     FOR QUESTIONS OR INQUIRIES CONTACT:
     MARQUE FITTS, CTCD CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH: 936-437-7116  FAX:  325-223-0310
     EMAIL:  MARQUE.FITTS@TDCJ.TEXAS.GOV
ORDER TOTAL:$    169,613.64



            		
            
        

    


    

        
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Authorization Table

        

        

        

            Name of Authorized Purchaser
             Signature of Authorized Purchaser
        

        

            All terms and conditions set forth in the referenced Invitation/Request become a part of 
                this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or 
                before 09/02/2015
        

        

            Seller agrees that any payments due under this contract will be applied towards any debt, 
                including but not limited to delinquent taxes and child support that is owed to the State of Texas.
        

        

            STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under 
                Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from 
                the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of 
                Texas.
        

    


    
        

            

                
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