Business and Finance Division

Contracts and Procurement Department

Details of Purchase Order - 696-6-EU000063

Purchase Order

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Title Table

PURCHASE ORDER

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

Tax Exempt Agency of Texas State Government

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Order Table

ORDER DATE:

06-19-15

INVITATION/REQUEST NO:

PURCHASE ORDER NO:

696-6-EU000063

Agency Table

AGENCY NAME AND ADDRESS

TEXAS DEPT. OF CRIMINAL JUSTICE    
ACCOUNTS PAYABLE / 696-6-EU000063  
P.O. BOX 4018                      
HUNTSVILLE, TX 77342-4018

DESTINATION OF GOODS

TDCJ                                   
AGRICULTURE HEADQUARTERS               
2 FINANCIAL PLAZA - SUITE 410          
HUNTSVILLE, TX  77340

Vendor Table

VENDOR NAME AND ADDRESS

CANON FINANCIAL SERVICES INC
14904 COLLECTIONS CENTER DR

CHICAGO, IL 60693 0149

Vendor Data Table

VENDOR PHONE NO.

631 330 2613

VENDOR ID NO.

1223056822

PERSON CONTACTED:

JUNICHI YOSHITAKE

CASH DISCOUNT:

NET

DAYS OR NET 30

Data Table

Order Type:

F.O.B.:

DESTINATION

Freight Terms:

PREPAID

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Detail Table

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     PURCHASED IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF DIR CONTRACT
     DIR-SDD-1662.
     IN ACCORDANCE WITH THE PROVISIONS OF ORIGINAL PURCHASE ORDER
     696-2-EQ044462 AND ORIGINAL OFFER IT591282, THIS FOURTH YEAR RENEWAL
     ORDER IS HEREBY ISSUED.  ALL TERMS AND CONDITIONS, AND ANY APPLICABLE
     CHANGES TO THE REFERENCED DOCUMENT SHALL APPLYY AND BECOME A PART OF
     THIS RENEWAL ORDER.
     A PURCHASE ORDER WILL BE CREATED EVERY FISCAL YEAR THROUGH THE TERM OF
     THIS CONTRACT PERIOD FOR PAYMENT PURPOSES ONLY.
     RENEWALS REMAINING:
     FIFTH:  SEPTEMBER 1, 2016 THROUGH AUGUST 31, 2017
     FIRM FIXED PRICE FOR SIXTY (60) MONTH LEASE WITH NO ESCALATION IN
     PRICE FOR THE TERM OF THE CONTRACT.  PRICE DECREASES MAY BE ACCEPTED
     AT ANY TIME.
     ANY PURCHASE RESULTING FROM THIS CONTRACT IS SUBJECT TO CANCELLATION,
     WITHOUT PENALTY, EITHER IN WHOLE OR IN PART, IF FUNDS ARE NOT
     APPROPRIATED BY THE TEXAS LEGISLATURE OR OTHERWISE NOT MADE AVAILABLE.
     THIS CONTRACT IS CONTINGENT UPON THE CONTINUED AVAILABILITY OF
     APPROPRIATIONS.
     IF THE TDCJ CEASES TO USE EQUIPMENT DUE TO CHANGES IN APPROPRIATION
     A NOTIFICATION WILL BE MADE WITHIN THIRTY (30) DAYS WRITTEN NOTICE TO
     THE VENDOR.  VENDOR AGREES TO REFUND PRO-RATED PORTIONS OF UNUSED
     BALANCE.
001  984-60                               12.0000    MO         216.000000        2592.00
     LEASE OF CANON IPF755 36" FULL COLOR PLOTTER.
     SN#AACM2905
     SERVICE RESPONSE FOR MAINTENANCE REPAIR CALLS SHALL NOT EXCEED EIGHT
     (8) HOURS. SERVICE SHALL BE PERFORMED DURING NORMAL WORKING HOURS,
     8:00 A.M. TO 5:00 P.M., MONDAY THROUGH FRIDAY. ALL MAINTENANCE
     SERVICE SHALL BE PERFORMED BY TRAINED PERSONNEL WITH DOCUMENTED
     EXPERIENCE IN REPAIR AND MAINTENANCE OF THE SPECIFIED EQUIPMENT.
     ALL PARTS SHALL BE INCLUDED IN VENDOR'S MAINTENANCE COVERAGE, ALL
     REPLACEMENT PARTS SHALL BE ORIGINAL EQUIPMENT, MANUFACTURER'S PARTS,
     OR CERTIFIED EQUIVALENT. MANUFACTURER'S STANDARD WARRANTY WILL APPLY.
     PRINT HEAD, MAINTENANCE CARTRIDGE AND CUTTER BLADES ARE ALL INCLUDED.
     VENDOR IS RESPONSIBLE FOR REMOVING ALL WASTE PACKAGING MATERIALS AT
     NO ADDITIONAL COST TO THE AGENCY.
     THE NAME AND ADDRESS OF SERVICING DEALER NEAREST THE F.O.B. POINT WHO
     WILL PERFORM THE MAINTENANCE WORK IS:
     NAME:      TEXAS IMAGING SYSTEMS, INC.
     ADDRESS:   724 EAST VILLA MARIA, STE 500
                BRYAN, TX  77802
     PHONE NO.: (979) 775-5500
     FAX NO.:   (979) 775-5900
     E-MAIL:    BRICE@TEXIMGSYS.COM OR RWAGGONER@TEXIMSYS.COM
     POINT OF CONTACT FOR MAINTENANCE: RICK WAGGONER
     DEPARTMENT CONTACT:  LAURA DEAN
                          936-437-5417
                          LAURA.DEAN@TDCJ.STATE.TX.US
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR

     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     LISA CALDWELL, CTPM CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH:  936-437-7063 FAX:  325-223-0310
     EMAIL: LISA.D.ALLBRIGHT@TDCJ.TEXAS.GOV
ORDER TOTAL:$      2,592.00

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Authorization Table

Name of Authorized Purchaser

Signature of Authorized Purchaser

All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 09/01/2015

Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas.

STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas.

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