Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-4-EC051183
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| Order Type: | E |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
TDCJ CONTACT: C. SMITH 254-739-5555 EXT.3301
001 110-95 8.0000 EA 14.770000 118.16
V-BELT 3V37G, 1RIB 37.5". OUTSIDE LG, 3/8" TOP WD, 5/16"
MFG #: 3V375
VENDOR #: 459J24
002 110-90 10.0000 EA 7.110000 71.10
COGGED V-BELT 4L250, 1RIB 25" OUTSIDE LG, 1/2" TOP WD 5/16" THICK
MFG #: 4L250
VENDOR #: 459J47
003 110-95 10.0000 EA 13.600000 136.00
COGGED V-BELT AX26, 1RIB 28" OUTSIDE LG, 1/2" TOP WD 5/16" THICK
MFG #: AX26
VENDOR #: 459N72
004 110-95 25.0000 EA 16.630000 415.75
COGGED V-BELT AX37, 1RIB 39" OUTSIDE LG, 1/2" TOP WD 5/16" THICK
MFG #: AX37
VENDOR #: 459N83
005 110-82 10.0000 EA 78.640000 786.40
COGGED V-BELT AX49, 1RIB 51: OUTSIDE LG, 1/2" TOP WD 5/16" THICK
MFG #: AX49
VENDOR #: 459N59
006 110-82 20.0000 EA 24.130000 482.60
COGGED V-BELT AX62, 1RIB 64" OUTSIDE LG, 1/2" TOP WD 5/16" THICK
MFG #: AX62
VENDOR #: 459P09
007 110-82 15.0000 EA 25.280000 379.20
COGGED V-BELT AX66, 1RIB 68" OUTSIDE LG, 1/2" TOP WD 5/16" THICK
MFG #: AX66
VENDOR #: 459P13
008 110-82 5.0000 EA 21.160000 105.80
COGGED V-BELT BX35, 1RIB 38" OUTSIDE LG, 21/32" TOP WD 13/32" THICK
MFG #: BX35
VENDOR #: 459P65
009 110-90 15.0000 EA 28.720000 430.80
COGGED V-BELT BX51, 1RIB 54" OUTSIDE LG, 21/32" TOP WD 13/32 THICK
MFG #: BX51
VENDOR #: 459P81
010 110-95 7.0000 EA 23.180000 162.26
V-BELT 3V1000, 1RIB 100" OUTSIDE LG, 3/8" TOP WD, 5/16" THICK
MFG #: 3V1000
VENDOR #13V728
011 895-72 8.0000 EA 4.050000 32.40
LEATHER GLOVES L(9), COWHIDE, STD, GLOVE, FULL FINGER, SHIRRED
SLIP-ON CUFF, WHITE
MFG/VENDOR #: 5PE83
012 445-27 3.0000 EA 37.860000 113.58
DISC BACKUP PAD 6" DISC DIA, HOOK-AND-LOOP, 13,000 RPM MAX SPEED (RPM)
MFG #: 54327
VENDOR #: 406F82
013 320-10 4.0000 EA 20.610000 82.44
HAMMER DRIVE PIN ANCHOR SET ZAMAC, ZINC PLATED, STEEL, 1/4"
ANCHOR DIA., 100 PK
MFG #: U70650.025.0125
VENDOR #: 11K343
014 320-10 4.0000 EA 28.630000 114.52
HAMMER DRIVE PIN ANCHOR SET ZAMAC, ZINC PLATED, STEEL, 1/4"
ANCHOR DIA., 100 PK
MFG #: U70650.025.0200
VENDOR #: 11K345
015 450-36 6.0000 EA 11.410000 68.46
BUTT HINGE 3 HOLES PER LEAF, 3" DOOR LEAF HT, 2" DOOR LEAF WD, SQUARE
STEEL
MFG/VENDOR #: 1RBU5
016 005-14 2.0000 EA 37.990000 75.98
HOOK-AND-LOOP SANCING DISC 6", 120 GRIT, ALUMINUM OXIDE, PAPER
NON-VACUUM, COATED, 100 PK
MFG #: 6623362959
VENDOR #: 436A14
017 450-36 24.0000 EA 5.530000 132.72
BUTT HINGE 0 HOLES PER LEAF, 2" DOOR LEAF HT, 2" DOOR LEAF WD
SQUARE, STEEL
MFG/VENDOR #: 4PA65
018 450-36 6.0000 EA 3.860000 23.16
FIXED STAPLE HASP 4-1/2"HASP LG, 1-1/2" HASP WD, 1-1/16 "
HASP HT, FIXED
MFG/VENDOR #: 4PE41
019 005-14 2.0000 EA 157.220000 314.44
HOOK-AND-LOOP SANDING DISC 6", 80 GRIT, ALUMINUM OXIDE, PAPER
NON-VACUUM, COATED, COARSE, 100 PK
MFG #: 66261131566
VENDOR #: 1EFB7
020 005-14 15.0000 EA 6.040000 90.60
SANDING BELT 4" WD, 24" LG, COATED, ALUMINUM OXIDE, 120 GRIT, FINE
MFG #: 78072727944
VENDOR #: 6A016
021 005-14 10.0000 EA 6.040000 60.40
SANDING BELT 4" WD, 24" LG, COATED, ALUMINUM OXIDE, 120 GRIT, FINE
MFG #: 78072727942
VENDOR #: 6A018
022 895-72 5.0000 EA 33.780000 168.90
WELDING GLOVES WING THUMB, GUANTLET CUFF, PREMIUM, BROWN COWHIDE,
TILMAN 50, M GLOVE SIZE, 1 PR
MFG #: 50M
VENDOR #: 5UPC6
023 895-72 5.0000 EA 33.780000 168.90
WELDING GLOVES WING THUMB, GAUNTLET CUFF, PREMIUM, BROWN COWHIDE
TILLMAN 50, XL GLOVE SIZE, 1 PR
MFG #: 50XL
VENDOR #: 5UPC8
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
PAYMENTS, AND DELINQUENT CHILD SUPPORT.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICING INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
9. INCORRECT INVOICES WILL BE RETURNED TO THE VENDOR FOR CORRECTION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
SHANE NEAL, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 703
HUNTSVILLE, TX 77340
PH: 936-437-3832
EMAIL: SHANE.NEAL@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 4,534.57
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 10/20/2023 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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