Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-4-EC046833
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| Order Type: | E |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID & ADDED TO INVOICE |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE WILL PAY THE ACTUAL
FREIGHT COST, NOT TO EXCEED $300.00
CONTACT JOHN ALLEN @ 936 437 1971
001 795-82 1.0000 EA 551.500000 551.50
PART# 10033291 PINION SHAFT CAT:0120.007
002 795-82 1.0000 EA 350.000000 350.00
PART# 10033278 SPUR GEAR CAT:0120.008
003 795-82 1.0000 EA .400000 .40
PART# 8501930 ADJUSTMENT WASHER CAT:0120.014
004 795-82 1.0000 EA 29.500000 29.50
PART# 10478760 SEALING RING CAT:0120.018
005 795-82 8.0000 EA 18.000000 144.00
PART# 10472118 LOCKING RING CAT:0120.019
006 795-82 1.0000 EA 62.500000 62.50
PART# 164416 CYLINDERICAL ROLLER BEARING CAT:0120.021
007 795-82 2.0000 EA 78.000000 156.00
PART# 1094659 ACCELERATION DISC CAT:0120.022
008 795-82 1.0000 EA 90.000000 90.00
PART# 164415 NEEDLE ROLLER BEARING. CAT:0120.023
009 795-82 1.0000 EA 2.000000 2.00
PART# 8503088 ADJUSTMENT WASHER CAT:0120.024
010 795-82 1.0000 EA 43.000000 43.00
PART# 164413 CYLINDRICAL ROLLER BEARING CAT:0120.025
011 795-82 1.0000 EA 45.000000 45.00
PART# 164418 CLOSING CAP 72 X 9 CAT:0120.026
012 795-82 1.0000 EA 86.000000 86.00
PART# 10033222 BOLT CAT:0120.027
013 795-82 1.0000 EA 741.500000 741.50
PART# 10033272 HELICAL GEAR CAT;0120.028
014 795-82 1.0000 EA 2247.500000 2247.50
PART# 10072227 SHAFT 2 KPL.TAF CAT:0120.029
015 795-82 1.0000 EA 34.000000 34.00
PART# 164419 CLOSING CAP 52 X 10 CAT:0120.031
016 795-82 1.0000 EA 57.000000 57.00
PART# 1094657 INSIDE RING CAT:0120.032
017 795-82 4.0000 EA 30.000000 120.00
PART# 8505309 SEALING RING CAT:0120.033
018 795-82 1.0000 EA 1367.000000 1367.00
PART# 10071505 SHAFT 1 KPL.TAF CAT:0120.035
019 795-82 1.0000 EA 982.500000 982.50
PART# 10033342 DRIVE SHAFT 3 KPL.TAF CAT:0120.038
020 795-82 1.0000 EA 62.000000 62.00
PART# 1094658 INSIDE RING CAT:0120.045
021 795-82 2.0000 EA 39.500000 79.00
PART# 164414 TAPERD ROLLER BEARING CAT:0120.051
022 795-82 1.0000 EA .400000 .40
PART# 10497842 ADJUSTMENT WASHER CAT:0120.052
023 795-82 4.0000 EA 44.000000 176.00
PART# 166789 ANGULAR BALL BEARING CAT:0120.053
024 795-82 4.0000 EA 20.000000 80.00
PART# 166788 DEEP GROOVE BALL BEARING CAT:0120.054
025 795-82 1.0000 EA 5.500000 5.50
PART# 8503087 ADJUSTMENT WASHER CAT:0120.057
026 795-82 1.0000 EA 2.000000 2.00
PART# 10494329 ADJUSTMENT WASHER CAT:0120.058
027 795-82 1.0000 EA 7.500000 7.50
PART# 10456484 DEEP GROOVE BALL BEARING CAT:0120.061
028 795-82 2.0000 EA 8.000000 16.00
PART# 10177615 DEEP GROOVE BALL BEARING CAT:0120.062
029 795-82 1.0000 EA 20.000000 20.00
PART# 1098149 BUSHING CAT:0120.063
030 795-82 1.0000 EA .500000 .50
PART# 8503097 ADJUSTMENT WASHER CAT:0120.066
031 795-82 1.0000 EA 2.000000 2.00
PART# 8502908 ADJUSTMENT WASHER CAT:0120.067
032 795-82 1.0000 EA 151.500000 151.50
PART# 1098148 BUSHING CAT:0120.068
033 795-82 1.0000 EA 48.500000 48.50
PART# 1007263 BUSHING CAT:0120.072
034 795-82 1.0000 EA 25.500000 25.50
PART# 148948 DEEP GROOVE BALL BEARING CAT:0120.074
035 795-82 1.0000 EA 56.000000 56.00
PART# 10494068 SEALING RING CAT:0120.075
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
PAYMENTS, AND DELINQUENT CHILD SUPPORT.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICING INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
9. INCORRECT INVOICES WILL BE RETURNED TO THE VENDOR FOR CORRECTION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
BRIAN JORDAN
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA, SUITE 703
HUNTSVILLE, TX 77340
PH: 936-437-3901
EMAIL: BRIAN.JORDAN@TDCJ.TEXAS.GOV
FOR QUESTIONS OR INQUIRIES CONTACT:
AVERII HAMMESFAHR
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA, SUITE 703
HUNTSVILLE, TX 77340
PH: 936-437-3838
EMAIL: AVERII.HAMMESFAHR@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 7,841.80
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 11/04/2023 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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