Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-3-EC045139
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| Order Type: | T |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
***************PAYMENT PURPOSE ONLY***************
EAU 230821
MULTIPLE PICKUPS DONE
VENDOR INVOICES:
219-S101092574.001 DATED 7/24/2023 - PICKED UP BY TIM
219-S101092574-002 DATED 7/25/2023 - PICKED UP BY JOHN OLDHAM
374-S101092574.003 DATED 8/7/2023 - PICKED UP BY DAVID GREEN
374-S101092574.004 DATED 8/7/2023 - PICKED UP BY DAVID GREEN
001 031-21 2.0000 EA 6283.596000 12567.19
10 TON CONDENSOR RUNS R410A
PART #RAWL121DAZ
SERIAL #SF302100858
SERIAL #SF502000735
002 740-55 10.0000 EA 371.627000 3716.27
R410A REFRIGERANT 25 LBS
PART #B92-910
003 740-63 2.0000 EA 134.203000 268.41
7/8" O.D. ACR HARD COPPER
PART# CUTACR78
004 740-63 2.0000 EA 84.099000 168.20
5/8" O.D. ACR HARD COPPER
PART# CUTACR58
005 740-63 2.0000 EA 65.297000 130.59
1/2" O.D. ACR HARD COPPER
PART# CUTACR12
006 740-63 2.0000 EA 330.816000 661.63
1-5/8" O.D. ACR HARD COPPER
5038-C0
PART# CUTACR158
MFG:N/A
007 031-32 4.0000 EA 115.031000 460.12
12" FLEX DUCT 25FT
PART# R94-465
008 031-32 2.0000 EA 17.940000 35.88
12" COLLAR FOR 1.5" DUCTBOARD
PART# 50712 84ST12
009 031-32 2.0000 EA 20.549000 41.10
14" COLLAR FOR 1.5" DUCTBOARD
PART# 50714 84ST14
010 895-65 2.0000 LB 132.500000 265.00
SIL-FOS ALLOY 15%
28 PK
PART# R56-199
011 740-24 108.0000 EA 4.616000 498.53
5/8 X 1/2 X 6FT PIPE INSULATION
6RX048058
PART# B92-132
012 740-24 26.0000 EA 8.606000 223.76
1-5/8" X 1/2" 6FT PIPE INSULATION
6RX048158
PART# B92-407
013 031-21 6.0000 EA 104.500000 627.00
COPPER CAP 4-1/8
W07018
PART# R55-469
014 220-72 1.0000 EA 44.500000 44.50
LEAK DETECTOR GAS
4182-08
PART# B84-450
015 031-06 4.0000 EA 232.500000 930.00
CONTROL DUAL PRESSURE CONTROL
P70LB-1C
PART# B11-565
016 445-91 2.0000 EA 14.908000 29.82
SHOCK WAVE 1-7/8" HEX SET
49-66-4562
PART# H27-987
017 031-03 4.0000 EA 407.500000 1630.00
COPELAND CONTROL PHASE MONITOR
085-0160-00
PART# E02-409
018 031-25 4.0000 EA 52.500000 210.00
ICM401-60-C LINE MONITOR
PART# B13-021
019 031-32 2.0000 EA 73.723000 147.45
FLEX DUCT 8" 25FT
PART# R94-462
020 031-32 1.0000 EA 10.919000 10.92
8" COLLAR FOR 1.5 DUCTBOARD
PART# 50708 84ST8
021 031-32 1.0000 EA 136.831000 136.83
14" FLEX DUCT
PART# R94-466
022 420-73 1.0000 EA 19.495000 19.50
MIRROR LIGHTED 2" X 3"
80560
PART# H27-094
023 285-18 1.0000 EA 189.500000 189.50
CONDUIT LIQUID TIGHT 3/4"
55082722
PART# G89-737
024 285-20 20.0000 EA 2.495000 49.90
LIQUID TIGHT CONNECTOR
58133901
PART# G37-627
025 285-20 20.0000 EA 2.175000 43.50
LIQUID TIGHT CONNECTOR
58133701
PART# G37-625
026 031-25 10.0000 EA 44.500000 445.00
D280 BASE POST
PART# R56-416
027 285-69 10.0000 EA 4.575000 45.75
CLAMP CUSHION 5/8"
CCT062
PART# R56-409
028 031-92 50.0000 EA 1.495000 74.75
HEX BOLT 1/2" X 15/16"
50C93HCS2Z
PART# R56-436
029 031-21 50.0000 EA .255000 12.75
WASHER LOCK 3/8"
37NLOC2Z
PART# R56-443
030 031-92 50.0000 EA .390000 19.50
HEX NUT 1/2"
50CNFH2Z
PART# R56-438
031 320-91 50.0000 EA .390000 19.50
WASHER 1/2"
50NWSF2Z
PART# R56-440
032 031-40 9.0000 EA 42.500000 382.50
MASTIC DUCT TAPE 3" X 10 FT
304100
PART# G80-193
033 740-17 4.0000 EA 42.000000 168.00
FILTER DRIER LIQUID 5/8
LLD-165S
PART# B10-130
034 031-21 3.0000 EA 178.929000 536.79
TXV R410A 5 TON SWEAT
5038-C0
PART# B18-297
035 445-52 1.0000 EA 37.708000 37.71
CRIMPING CUTTING TOOL
1005
PART# H24-930
036 445-91 1.0000 EA 72.500000 72.50
14" ALUMINUM PIPE WRENCH
31095
PART# H25-686
037 445-52 1.0000 EA 46.646000 46.65
9" DIAGONAL CUTTER
J2000-59
PART# H28-635
038 445-52 2.0000 EA 24.831000 49.66
WIRE STRIPPER CUTTER
11055
PART# H26-267
039 031-13 4.0000 EA 38.000000 152.00
SIGHT GLASS 5/8"
PSG-5S
PART# B10-100
040 201-40 15.0000 EA 11.815000 177.23
LARGE GLOVE LEATHER
2065L
PART# W69-294
041 895-50 1.0000 EA 321.862000 321.86
ACETYLENE TORCH KIT
0386-0835
PART# H85-657
PL-8ADLX-B
042 895-70 1.0000 EA 143.292000 143.29
ACETYLENE TORCH TIP
0386-0819
PART# H25-555
TIP PL-8A
043 031-21 50.0000 EA 4.525000 226.25
D101 BRACKET
PART# R56-411
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
PAYMENTS, AND DELINQUENT CHILD SUPPORT.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICING INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
9. INCORRECT INVOICES WILL BE RETURNED TO THE VENDOR FOR CORRECTION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
PLEASE PROVIDE CURRENT MSDS SHEET.
FOR QUESTIONS OR INQUIRIES CONTACT:
AMANDA KRAMER, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA, SUITE 703
HUNTSVILLE, TX 77340
PH: 936-437-3827
EMAIL: AMANDA.KRAMER@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 26,037.29
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 09/29/2023 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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