Business and Finance Division

I

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER IS FOR A TWELVE MONTH (12) MONTH LEASE OF A
     XEROX COLORPRESS 1000I PRODUCTION PRINTER FOR THE HOBBY PRINT SHOP.
     PURCHASED IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF DIR
     CONTRACT NO. DIR-CPO-4412.
     LEASE PERIOD: 09/01/2023 - 08/31/2024
     RENEWAL OPTIONS IF EXERCISED:
     09/01/2024 - 12/31/2024
     ALL CONSUMABLE SUPPLIES SHALL BE INCLUDED IN LEASE WITH THE
     EXCEPTION OF PAPER.
     FIRM FIXED PRICE FOR THIRTY-SEVEN (37) MONTH LEASE WITH NO
     ESCALATION IN PRICE FOR THE TERM OF CONTRACT. PRICE DECREASES MAY
     BE ACCEPTED AT ANY TIME.
     THIS CONTRACT IS SUBJECT TO CANCELLATION, WITHOUT PENALTY, EITHER
     IN WHOLE OR IN PART, IF FUNDS ARE NOT APPROPRIATED BY THE TEXAS
     LEGISLATURE OR OTHERWISE NOT MADE AVAILABLE.
     THIS CONTRACT IS CONTINGENT UPON THE CONTINUED AVAILABILITY OF
     APPROPRIATIONS.
     IF THE TDCJ CEASES TO USE EQUIPMENT DUE TO CHANGES IN APPROPRIATIONS,
     A NOTIFICATION WILL BE MADE TO VENDOR IN WRITING WITHIN THIRTY (30)
     DAYS. VENDOR AGREES TO REFUND PRO-RATED PORTIONS OF UNUSED BALANCE.
     THE AGENCY RESERVES THE RIGHT TO INCREASE/DECREASE, CHANGE OR CANCEL
     THE ORDER VIA PURCHASE ORDER CHANGE NOTICE (POCN).
     EQUIPMENT MUST BE SUITABLE FOR USE WITH STANDARD ELECTRIC SERVICE.
     IF UNIT(S) REQUIRE SPECIAL ELECTRICAL PROTECTION DEVICES, VENDOR
     SHALL INLCUDE SUCH DEVICES WHEN DELIVERED AND SHALL BE INSTALLED
     AT VENDOR'S EXPENSE.
     ALL EQUIPMENT MUST BE, OR HAS BEEN, OF STANDARD PRODUCTION AND
     INCLUDED WITH THE MANUFACTURER'S STANDARD EQUIPMENT AND ACCESSORIES.
     SCHEDULED MAINTENANCE SERVICE(S) WILL BE PERFORMED IN ACCORDANCE WITH
     THE ORIGINAL EQUIPMENT MANUFACTURER'S PARTS.
     THE VENDOR SHALL PROVIDE ON-SITE MAINTENANCE SERVICE FOR ALL
     EQUIPMENT AND REMEDIAL MAINTENANCE, INCLUDING REPLACEMENT OF
     UNSERVICEABLE PARTS.
     SERVICE RESPONSE FOR MAINTENANCE REPAIR CALL SHALL NOT EXCEED
     TWELVE (12) HOURS. SERVICE SHALL BE PERFORMED DURING NORMAL WORK
     HOURS, 6:00AM TO 3:00PM, MONDAY THROUGH FRIDAY. ALL MAINTENANCE
     SERVICE SHALL BE PERFORMED BY TRAINED PERSONNEL WITH DOCUMENTED
     EXPERIENCE IN REPAIR AND MAINTENANCE OF THE SPECIFIED EQUIPMENT.
     ALL PARTS SHALL BE INCLUDED IN VENDOR'S MAINTENANCE COVERAGE. ALL
     REPLACEMENT PARTS SHALL BE ORIGINAL EQUIPMENT, MANUFACTURER'S PARTS
     OR CERTIFIED EQUIVALENT. MANUFACTURER'S STANDARD WARRANTY WILL APPLY.
     SERVICE AND MAINENANCE INCLUDE ALL PARTS, LABOR, TRAVEL TIME AND
     EXPENSE.
     MANUFACTURER'S STANDARD WARRANTY FOR THE BELOW EQUIPMENT IS
     INCLUDED.
     THE NAME AND ADDRESS OF SERVICING DEALER NEAREST THE F.O.B. POINT
     WHO WILL PERFORM THE WARRANTY WORK IS:
     NAME: XEROX CORPORATION, LARGE ENTERPRISE OPERATIONS
     ADDRESS: 6070 SHADY OAKS LANE, MIDLOTHIAN, TX 76065
     PHONE NUMBER: 972-420-2192

     FAX NUMBER: 972-420-5185
     EMAIL: MARC, GRIZANTI-EVANS@XEROX.COM
     NAME OF INDIVIDUAL TO CONTACT FOR WARRANTY IS MARC GRIZANTI-EVANS
001  985-64                                4.0000    MO        3187.590000       12750.36
     XEROX COLOR 1000I PRODUCTION SYSTEM TO INCLUDE THE FOLLOWING:
     **INCLUDES 25,000 COLOR COPIES
     XC1000PI   XEROX COLOR 1000I PRODUCTION SYSTEM
     XC10FWA    FULL WIDTH ARRAY
     XC100HCF   2 TRAY OVERSIZED HIGH CAPACITY FEEDER
     XC10INT    INTERFACE MODULE
     XC10HCS    HIGH CAPACITY STACKER
     NVB        HCS DOLLY
     XC10LVPS   LOW VOLTAGE POWER SUPPLY
     COLOR 1000I PRODUCTION SYSTEM:
     EX-P EX-P EXTERNAL FIERY SERVER INCLUDING:
     EX PRINT SERVER WITH 22 INCH WIDE SCREEN LCD
     EFI ES-1000 SPECTROPHOTOMETER
     INTEGRATED WORKSTATION (STAND, KEYBOARD, MOUSE)
     FIERY GRAPHICS ART PACKAGE, PREMIUM EDITION
     FIERY SEQUENCE SUITE (INMPOSE AND COMPOSE)
     FIERY COLOR PROFILER SUITE
002  985-64                           600000.0000    EA            .045200       27120.00
     COLOR PRINTS: 8.5 INCHES X 11 INCHES
003  985-64                            24999.0000    EA            .008000         199.99
     BLACK & WHITE PRINTS: 8.5 INCHES X 11 INCHES
     YEARLY ESTIMATE FOR QUANTITY
004  985-64                           600000.0000    EA            .003500        2100.00
     COLOR PRINTS: (LARGE SHEETS) IN EXCESS OF 8.5 IN. X 11 IN.
     YEARLY ESTIMATE FOR QUANTITY
005  985-64                            24999.0000    EA            .000100           2.50
     BLACK & WHITE PRINTS (LARGE SHEETS)
     IN EXCESS OF 8.5 IN. X 11 IN.
     YEARLY ESTIMATE FOR QUANTITY
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
     ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
     ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
     BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
     PAYMENTS, AND DELINQUENT CHILD SUPPORT.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED

     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICING INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.

     9. INCORRECT INVOICES WILL BE RETURNED TO THE VENDOR FOR CORRECTION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     SECURITY:
      WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
      COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED.  THIS
      INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
      OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES.  SPECIFIC
      REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
     1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
        DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
        WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
        SECURITY ESCORT THROUGHOUT THEIR DELIVERY.  ALL DELIVERY
        STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
        STAFF.  DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
        FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
        FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
        INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
        HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
        (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
        IN THE ADDRESS BAR OF YOUR BROWSER.)
        THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
        ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
        PRIOR TO ANY DELIVERY.
     2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
        INSPECTION WHILE ON TDCJ PROPERTY.
     3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
        DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
        AT ALL TIMES.
     4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
        ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
        LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
        TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
        CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
        DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
     5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
        WITH THE CURRENT BUSINESS ENVIRONMENT.
     6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

        PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
        THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
        A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
        PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
        THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
        A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
        BURDEN ON STAFF.
     7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
        NOT BE IN DELIVERY VEHICLE.
     TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
     ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
     THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
     RESPONSIBLE FOR INTERPRETING THESE RULES.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     AMAYA BYRD, CTCD
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA, SUITE 703
     HUNTSVILLE, TX 77340
     PH: 936-437-3851
     EMAIL:  AMAYA.BYRD@TDCJ.TEXAS.GOV
ORDER TOTAL:$     42,172.85