Business and Finance Division

C

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER DOCUMENT SERVES AS THE ORDERING AND
     PAYMENT DOCUMENT ASSOCIATED WITH THE AWARD OF THE TEXAS
     COMPTROLLER OF PUBLIC ACCOUNTS (CPA) MANAGED TERM CONTRACT
     430-M2 EFFECTIVE SEPTEMBER 09, 2019. THE FINAL THREE MONTHS
     OF THIS PURCHASE ORDER ARE CONTINGENT UPON CPA'S AWARDING
     OF A NEW MANAGED TERM CONTRACT. UNLESS NOTED HEREIN,
     ALL PRICES, TERMS AND CONDITIONS OF SAID CONTRACT REMAIN
     UNCHANGED.
     THIS PURCHASE ORDER WILL BE USED TO PAY FOR CYLINDER RENTAL FOR THE
     MONTHS OF SEPTEMBER THOUGH AUGUST.
     THE QUANTITY IS AN ESTIMATED USAGE FOR THE TIME PERIOD.
     UNIT CONTACT: DANIEL UNIT MAINTENANCE
                   MRS. HURT
                   325-573-1114 EXT: 4302
     CYLINDER RENTAL RETURNS:
     UNIT PERSONNEL WILL NOTIFY THE CONTRACTOR IN WRITING WITH THE
     NUMBER AND TYPE OF CYLINDERS AND / OR DEWARS READY FOR RETURN.
     AFTER NOTIFICATION FROM THE CUSTOMER, THE CONTRACTOR MUST REMOVE
     THE CYLINDERS AND / OR DEWARS FROM THE CUSTOMER'S SITE WITHIN
     FIVE (5) BUSINESS DAYS.
     THE RENTAL FEE WILL DISCONTINUE UPON THE DATE OF PICK UP OR THE
     SIXTH DAY AFTER PICK UP NOTIFICATION, WHICHEVER COMES FIRST.
     THE VENDOR MUST PROVIDE CREDIT DUE TO THE CUSTOMER FOR GAS
     REMAINING IN THE CYLINDER AND / OR DEWAR AT THE TIME OF PICK UP.
001  981-41                              240.0000    MO           4.960000        1190.40
     CYLNDER RENTAL, MONTHLY RATE
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
     ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
     ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
     BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
     PAYMENTS, AND DELINQUENT CHILD SUPPORT.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO

     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICING INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     9. INCORRECT INVOICES WILL BE RETURNED TO THE VENDOR FOR CORRECTION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT

     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     TO THE EXTENT THAT ANY TERM, COVENANT, AND CONDITION CONTAINED
     HEREIN CONFLICTS WITH ANY TERM, COVENANT, AND CONDITION OF A
     RELATED LEASE AGREEMENT OR RENTAL AGREEMENT WITH RESPECT TO
     THE RENTAL OR LEASE OF EQUIPMENT, AND BEING THE SUBJECT OF
     THIS PURCHASE ORDER, THE TERMS, COVENANTS, AND CONDITIONS
     OF THE PURCHASE ORDER SHALL PREVAIL.
     THE PARTIES HEREBY AGREE AS FOLLOWS:
     1. PRIOR TO ACCEPTING DELIVERY OF THE EQUIPMENT,THE TDCJ SHALL INSPECT
     SAID EQUIPMENT TO DETERMINE IF IT IS OPERATING PROPERLY AND TO
     DETERMINE IF ANY PRIOR DAMAGE EXISTS. THE RESULT OF SUCH INSPECTION
     SHALL BE COMMITTED TO WRITING AND EXECUTED BY THE TDCJ AND THE VENDOR
     OR ITS AGENT AT THE TIME OF DELIVERY OF THE EQUIPMENT TO THE TDCJ.
     2. UPON TERMINATION OF THE LEASE OR RENTAL AGREEMENT, A FINAL
     INSPECTION SHALL BE MADE BY THE TDCJ AND THE VENDOR OR ITS AGENT
     AND THE RESULTS OF SUCH INSPECTION SHALL BE COMMITTED TO WRITING
     AND EXECUTED BY THE TDCJ AND THE VENDOR OR ITS AGENT. SUCH WRITING
     SHALL DESCRIBE WHETHER THE EQUIPMENT IS OPERATING PROPERLY AND
     SET FORTH ANY DAMAGE, OTHER THAN CUSTOMARY WEAR AND TEAR,
     SUSTAINED BY THE EQUIPMENT.
     3. THE VENDOR SHALL HAVE 14 CALENDAR DAYS FROM THE DATE OF THE WRITTEN
     FINAL INSPECTION TO NOTIFY THE TDCJ IN WRITING OF ANY DAMAGE FOR WHICH
     THE TDCJ IS RESPONSIBLE. AT SUCH TIME, THE VENDOR SHALL ALSO SUBMIT
     THREE WRITTEN INDEPENDENT AND ITEMIZED ESTIMATES AS TO THE COST OF THE
     REPAIR.
     4. THE TDCJ SHALL RESPOND IN WRITING TO THE VENDOR WITHIN 14 CALENDAR
     DAYS OF RECEIPT OF SAID ESTIMATES, ACCEPTING OR REJECTING IN
     WHOLE OR IN PART SUCH ESTIMATES.
     5. THE TDCJ SHALL PAY THE VENDOR FOR ANY DAMAGE TO THE EQUIPMENT FOR
     WHICH IT AGREES IT IS RESPONSIBLE AND IN THE SUM OF MONEY WHICH THE
     TDCJ AGREES TO PAY WITHIN 30 DAYS OF THE TDCJ ISSUING ITS WRITTEN
     DECISION TO PAY AND UPON THE TDCJ RECEIVING A FINAL INVOICE FROM
     THE VENDOR REFLECTING SUCH DAMAGE WHICH INVOICE THE TDCJ HAS
     PREVIOUSLY APPROVED.
     6. IF THE VENDOR IS DISSATISFIED WITH THE TDCJ'S DECISION TO PAY FOR
     SUCH DAMAGE TO THE EQUIPMENT, THE VENDOR MAY COMPLY WITH THE DISPUTE
     RESOLUTION PROCESS SET FORTH IN THE PURCHASE ORDER.
     7. THE LEASE OR RENTAL AGREEMENT SHALL NOT BE EFFECTIVE UNLESS THE
     TDCJ REQUESTS THE VENDOR TO DELIVER POSSESSION OF SUCH EQUIPMENT
     TO THE TDCJ AND THE EQUIPMENT IS IN FACT SO DELIVERED.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     BRIAN JORDAN
     TDCJ CONTRACTS AND PROCUREMENT

     TWO FINANCIAL PLAZA, SUITE 703
     HUNTSVILLE, TX 77340
     PH: 936-437-3901
     EMAIL:  BRIAN.JORDAN@TDCJ.TEXAS.GOV
     FOR QUESTIONS OR INQUIRIES CONTACT:
     STORMY CADDENHEAD
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA, SUITE 703
     HUNTSVILLE, TX 77340
     PH:  936-437-3840
     EMAIL: STORMY.CADDENHEAD@TDCJ.TEXAS.GOV
ORDER TOTAL:$      1,190.40