Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-3-EB057993
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| Order Type: | E |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
UNIT CONTACT: C. TUBBS @ 936-295-9126 EXT: 1259
001 110-82 12.0000 EA 44.140000 529.68
B128 V-BELT
MFG: DATON
MFG P/N: 3X372
002 031-45 60.0000 EA 2.490000 149.40
PLEATED FILTER
16"X20"X2"
MFG: AIR HANDLER
MFG P/N: 2W230
003 031-45 48.0000 EA 4.830000 231.84
PLEATED FILTER
20"X25"X2"
MFG: AIR HANDLER
MFG P/N: 2W233
004 031-45 36.0000 EA 3.520000 126.72
PLEATED FILTER
16"X20"X1"
MFG: AIR HANDLER
MFG P/N: 5W509
005 031-45 60.0000 EA 5.040000 302.40
PLEATED FILTER
16"X25"X1"
MFG: AIR HANDLER
MFG P/N: 5W510
006 031-45 48.0000 EA 4.230000 203.04
PLEATED FILTER
20"X20"X1"
MFG: AIR HANDLER
MFG P/N; 5W511
007 031-45 48.0000 EA 7.600000 364.80
PLEATED FILTER
16"X16"X2"
MFG: AIR HANDLER
MFG P/N: 5W978
008 031-60 10.0000 EA 60.700000 607.00
HEAT ONLY T-STAT, LOW VOLTAGE
MFG: HONEYWELL
MFG P/N:T822K1018
GRAINGER P/N: 1JUB2
009 832-40 30.0000 EA 14.130000 423.90
BLACK ELECTRICAL TAPE
MFG: 3M
MFG P/N: BB-SUPER-3/4"X66FT
GRAINGER P/N: 2A227
010 832-40 20.0000 EA 7.460000 149.20
GREEN ELECTRICAL TAPE
MFG: 3M
MFG P/N: 10851
GRAINGER P/N: 2A231
011 832-40 20.0000 EA 12.130000 242.60
YELLOW ELECTRICAL TAPE
MFG: 3M
MFG P/N: 10844
GRAINGER P/N: 2A232
012 832-40 20.0000 EA 7.460000 149.20
BLUE ELECTRICAL TAPE
MFG: 3M
MFG P/N: 10836
GRAINGER P/N: 2A230
013 832-40 20.0000 EA 12.130000 242.60
ORANGE ELECTRICAL TAPE
MFG: 3M
MFGP/N: 10869
GRAINGER P/N: 3A184
014 832-40 20.0000 EA 12.130000 242.60
WHITE ELECTRICAL TAPE
MFG: 3M
MFG P/N: 10828
GRAINGER P/N: 2A228
015 832-40 20.0000 EA 12.130000 242.60
BROWN ELECTRICAL TAPE
MFG: 3M
MFG P/N: 10885
GRAINGER P/N: 3A186
016 832-40 20.0000 EA 7.460000 149.20
RED ELECTRICAL TAPE
MFG: 3M
MFG P/N: 10828
GRAINGER P/N: 2A229
017 285-70 1.0000 EA 640.570000 640.57
1 HP GENERAL PURPOSE MOTOR, RPM 1725, 115/208-230 VAC, CAPACITOR START
115/208-230 VAC, CAPACITOR START/RUN
MFG: DAYTON
MFG P/N: 31TR75
018 105-48 2.0000 EA 55.410000 110.82
3/4" PILLOW BLOCK BEARING, SET SCREW
MFG: DAYTON
MFG P/N: 3FDA4
019 570-52 1.0000 EA 88.850000 88.85
3/4" X 36" STEEL KEYED SHAFT, 3/16" X 3/32" KEYWAY
MFG: KEYSHAFT
MFG P/N: 3/4 GKS-1045-18
GRAINGER P/N: 30F599
020 450-63 1.0000 EA 87.220000 87.22
3/4" FIXED BORE STANDARD V-BELT PULLEY
MFG: TB WOODS'S
MFG P/N: AK11434
GRAINGER P/N: 5RHX6
021 450-63 1.0000 EA 32.340000 32.34
5/8" FIXED BORE VARIABLE PITCH V-BELT PULLEY
MFG: TB WOOD'S
MFG P/N: 1VP4058
GRAINGER P/N: 5UHR5
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
PAYMENTS, AND DELINQUENT CHILD SUPPORT.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
AVERY MUNSCH, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA, SUITE 703
HUNTSVILLE, TX 77340
PH: 936-437-3854
EMAIL: AVERY.MUNSCH@TDCJ.TEXAS.GOV
FOR QUESTIONS OR INQUIRIES CONTACT:
HAILEY BURGESS, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA, SUITE 703
HUNTSVILLE, TX 77340
PH: 936-437-3875
EMAIL: HAILEY.BURGESS@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 5,316.58
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 05/08/2023 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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