Business and Finance Division

Contracts and Procurement Department

Details of Purchase Order - 696-3-EB053278

Purchase Order

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Title Table

PURCHASE ORDER

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

Tax Exempt Agency of Texas State Government

Table

Order Table

ORDER DATE:

03-20-23

INVITATION/REQUEST NO:

IW145341

PURCHASE ORDER NO:

696-3-EB053278

Agency Table

AGENCY NAME AND ADDRESS

TEXAS DEPT. OF CRIMINAL JUSTICE    
ACCOUNTS PAYABLE / 696-3-EB053278  
P.O. BOX 4018                      
HUNTSVILLE, TX 77342-4018

DESTINATION OF GOODS

SEE BELOW

Vendor Table

VENDOR NAME AND ADDRESS

RAPISCAN SYSTEMS
FILE 16373 CHICAGO LOCKBOX
16373 COLLECTIONS CENTER DR
CHICAGO, IL 60693-0163

Vendor Data Table

VENDOR PHONE NO.

310 355 2895

VENDOR ID NO.

1954413488 001

PERSON CONTACTED:

JANEL BAPTIST

CASH DISCOUNT:

NET

DAYS OR NET 30

Data Table

Order Type:

F.O.B.:

DESTINATION

Freight Terms:

PREPAID

Table

Detail Table

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     SERVICE DATES: MAY 1, 2023 THROUGH AUGUST 31, 2023
     AGENCY CONTACT: MITSY DAVIS @ (936) 437-9031
001  963-91                                4.0000    MO         380.166660        1520.67
     EXTENDED WARRANTY: GOLD MAINTENANCE SERVICE PLAN
     RAPISCAN MODEL: 620XRH160 MOBILE WBS
     SN: 6214021
     TDCJ: 1000244702
     ANNUAL RADIATION MUST BE DONE BEFORE EXPIRATION DATE
     DELIVER TO:
       TDCJ
       LEWIS UNIT SUPPLY
       777 FM 3497
       WOODVILLE, TX  75990
002  963-91                                4.0000    MO         380.166660        1520.67
     EXTENDED WARRANTY: GOLD MAINTENANCE SERVICE PLAN
     RAPISCAN MODEL: 620XRH160 MOBILE WBS
     SN: 6214023
     TDCJ: 1000244701
     ANNUAL RADIATION MUST BE DONE BEFORE EXPIRATION DATE
     DELIVER TO:
       TDCJ
       STILES UNIT SUPPLY
       3060 FM 3514
       BEAUMONT, TX  77705
003  963-91                                4.0000    MO         380.166660        1520.67
     EXTENDED WARRANTY: GOLD MAINTENANCE SERVICE PLAN
     RAPISCAN MODEL: 620XRH160 MOBILE WBS
     SN: 6214022
     TDCJ: 1000244736
     ANNUAL RADIATION MUST BE DONE BEFORE EXPIRATION DATE
     DELIVER TO:
       TDCJ MEMORIAL (FORMERLY DARRINGTON) UNIT
       SUPPLY
       59 DARRINGTON ROAD
       ROSHARON, TX  77583
004  963-91                                4.0000    MO         380.166660        1520.67
     EXTENDED WARRANTY: GOLD MAINTENANCE SERVICE PLAN
     RAPISCAN MODEL: 620XRH160 MOBILE WBS
     SN: 6214251
     TDCJ: 1000244713
     ANNUAL RADIATION MUST BE DONE BEFORE EXPIRATION DATE
     DELIVER TO:
       TDCJ - CLEMENS UNIT
       SUPPLY
       11034 HWY 36
       BRAZORIA, TEXAS  77422
005  963-91                                4.0000    MO         380.166660        1520.67
     EXTENDED WARRANTY: GOLD MAINTENANCE SERVICE PLAN
     RAPISCAN MODEL: 620XRH160 MOBILE WBS
     SN: 6214020

     TDCJ: 1000244712
     ANNUAL RADIATION MUST BE DONE BEFORE EXPIRATION DATE
     DELIVER TO:
       TDCJ
       BETO UNIT SUPPLY
       1391 FM 3328
       TENNESSEE COLONY, TX  75880
006  963-91                                4.0000    MO         380.166660        1520.67
     EXTENDED WARRANTY: GOLD MAINTENANCE SERVICE PLAN
     RAPISCAN MODEL: 620XRH160 MOBILE WBS
     SN: 6214019
     TDCJ: 1000244705
     ANNUAL RADIATION MUST BE DONE BEFORE EXPIRATION DATE
     DELIVER TO:
       TDCJ COFFIELD UNIT SUPPLY
       2661 FM 2054
       TENNESSEE COLONY, TX 75884
007  963-91                                4.0000    MO         380.166660        1520.67
     EXTENDED WARRANTY: GOLD MAINTENANCE SERVICE PLAN
     RAPISCAN MODEL: 620XRH160 MOBILE WBS
     SN: 6214024
     TDCJ: 1000244703
     ANNUAL RADIATION MUST BE DONE BEFORE EXPIRATION DATE
     DELIVER TO:
       TDCJ
       CONNALLY UNIT SUPPLY
       899 FM 632
       KENEDY, TX  78119
008  963-91                                4.0000    MO         380.166660        1520.67
     EXTENDED WARRANTY: GOLD MAINTENANCE SERVICE PLAN
     RAPISCAN MODEL: 620XRH160 MOBILE WBS
     SN: 6214250
     TDCJ: 1000244704
     ANNUAL RADIATION MUST BE DONE BEFORE EXPIRATION DATE
     DELIVER TO:
       TDCJ
       MCCONNELL UNIT SUPPLY
       3001 S. EMILY ROAD
       BEEVILLE, TX  78102
009  963-91                                4.0000    MO         380.166660        1520.67
     EXTENDED WARRANTY: GOLD MAINTENANCE SERVICE PLAN
     RAPISCAN MODEL: 620XRH160 MOBILE WBS
     SN: 6214252
     TDCJ: 1000244700
     ANNUAL RADIATION MUST BE DONE BEFORE EXPIRATION DATE
     DELIVER TO:
       TDCJ
       TELFORD UNIT SUPPLY
       3899 STATE HWY 98
       NEW BOSTON, TX  75570

     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
     ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
     ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
     BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
     PAYMENTS, AND DELINQUENT CHILD SUPPORT.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:

     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     KELLY HAYNES, CTCD, CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA, SUITE 703
     HUNTSVILLE, TX 77340
     PH:  936-437-3861
     EMAIL: KELLY.HAYNES@TDCJ.TEXAS.GOV
ORDER TOTAL:$     13,686.03

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Authorization Table

Name of Authorized Purchaser

Signature of Authorized Purchaser

All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 08/31/2023

Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas.

STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas.

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