Business and Finance Division

I

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     THIS PURCHASE ORDER IS FOR A TWELVE (12) MONTH LEASE OF A XEROX
     COLORPRESS 1000I PRODUCTION PRINTER FOR THE HOBBY PRINT SHOP.
     PURCHASED IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF DIR CONTRACT
     DIR-CPO-4412.
     LEASE PERIOD:  09/01/2022 THROUGH 08/31/2023
     RENEWAL OPTIONS IF EXERCISED:
     09/01/2023 THROUGH 08/31/2024
     09/01/2024 THROUGH 12/31/2024
     THE LEASE MAY BE RENEWED FOR UP TO ONE (1) YEAR AND FOUR (4) MONTHS
     EXPIRING 12/31/2024.
     ALL COMSUMABLE SUPPLIES SHALL BE INCLUDED IN LEASE WITH THE EXCEPTION
     OF PAPER.
     FIRM FIXED PRICE FOR THIRTY-SEVEN (37) MONTH LEASE WITH NO ESCALATION
     IN PRICE FOR THE TERM OF CONTRACT.  PRICE DECREASES MAY BE ACCEPTED
     AT ANY TIME.
     THIS CONTRACT IS SUBJECT TO CANCELLATION, WITHOUT PENALTY, EITHER IN
     WHOLE OR IN PART, IF FUNDS ARE NOT APPROPRIATED BY THE TEXAS
     LEGISLATURE OR OTHERWISE NOT MADE AVAILABLE.
     THIS CONTRACT IS CONTINGENT UPON THE CONTINUED AVAILABILITY OF
     APPROPRIATIONS.
     IF THE TDCJ CEASES TO USE EQUIPMENT DUE TO CHANGES IN APPROPRIATIONS,
     A NOTIFICATION WILL BE MADE TO VENDOR IN WRITING WITHIN THIRTY (30)
     DAYS.  VENDOR AGREES TO REFUND PRO-RATED PORTIONS OF UNUSED BALANCE.
     THE AGENCY RESERVES THE RIGHT TO INCREASE/DECREASE, CHANGE OR CANCEL
     THE ORDER VIA PURCHASE ORDER CHANGE NOTICE (POCN).
     EQUIPMENT MUST BE SUITABLE FOR USE WITH STANDARD ELECTRIC SERVICE.
     IF UNIT(S) REQUIRE SPECIAL ELECTRICAL PROTECTION DEVICES, VENDOR SHALL
     INCLUDE SUCH DEVICES WHEN DELIVERED AND SHALL BE INSTALLED AT VENDOR'S
     EXPENSE.
     ALL EQUIPMENT MUST BE, OR HAS BEEN, OF STANDARD PRODUCTION AND
     INCLUDED WITH THE MANUFACTURER'S STANDARD EQUIPMENT AND ACCESSORIES.
     SCHEDULED MAINTENANCE SERVICE(S) WILL BE PERFORMED IN ACCORDANCE WITH
     THE ORIGINAL EQUIPMENT MANUFACTURER'S PARTS.
     THE VENDOR SHALL PROVIDE ON-SITE MAINTENANCE SERVICE FOR ALL EQUIPMENT
     AND REMEDIAL MAINTENANCE, INCLUDING REPLACEMENT OF UNSERVICEABLE
     PARTS.
     SERVICE RESPONSE FOR MAINTENANCE REPAIR CALL SHALL NOT EXCEED TWELVE
     (12) HOURS.  SERVICE SHALL BE PERFORMED DURING NORMAL WORKING HOURS,
     6:00 A.M. TO 3:00 P.M., MONDAY THROUGH FRIDAY.  ALL MAINTENANCE
     SERVICE SHALL BE PERFORMED BY TRAINED PERSONNEL WITH DOCUMENTED
     EXPERIENCE IN REPAIR AND MAINTENANCE OF THE SPECIFIED EQUIPMENT.
     ALL PARTS SHALL BE INCLUDED IN VENDOR'S MAINTENANCE COVERAGE.  ALL
     REPLACEMENT PARTS SHALL BE ORIGINAL EQUIPMENT, MANUFACTURER'S PARTS
     OR CERTIFIED EQUIVALENT.  MANUFACTURER'S STANDARD WARRANTY WILL APPLY.
     SERVICE AND MAINTENANCE INCLUDE ALL PARTS, LABOR, TRAVEL TIME AND
     EXPENSE.
     MANUFACTURER'S STANDARD WARRANTY FOR THE BELOW EQUIPMENT IS INCLUDED.
     THE NAME AND ADDRESS OF SERVICING DEALER NEAREST THE F.O.B. POINT WHO
     WILL PERFORM THE WARRANTY WORK IS:
     NAME:          XEROX CORPORATION, LARGE ENTERPRISE OPERATIONS

     ADDRESS:       6070 SHADY OAKS LANE, MIDLOTHIAN, TX 76065
     PHONE NUMBER:  972-420-2192
     FAX NUMBER:    972-420-5185
     EMAIL:         MARC, GRIZANTI-EVANS@XEROX.COM
     NAME OF INDIVIDUAL TO CONTACT FOR WARRANTY IS MARC GRIZANTI-EVANS.
001  985-64                               12.0000    MO        3187.590000       38251.08
     XEROX COLOR 1000I PRODUCTION SYSTEM TO INCLUDE THE FOLLOWING:
     **INCLUDES 25,000 COLOR COPIES
     XC1000PI   XEROX COLOR 1000I PRODUCTION SYSTEM
     XC10FWA    FULL WIDTH ARRAY
     XC100HCF   2 TRAY OVERSIZED HIGH CAPACITY FEEDER
     XC10INT    INTERFACE MODULE
     XC10HCS    HIGH CAPACITY STACKER
     NVB        HCS DOLLY
     XC10LVPS   LOW VOLTAGE POWER SUPPLY
     COLOR 1000I PRODUCTION SYSTEM:
     EX-P EX-P EXTERNAL FIERY SERVER INCLUDING:
     EX PRINT SERVER WITH 22 INCH WIDE SCREEN LCD
     EFI ES-1000 SPECTROPHOTOMETER
     INTEGRATED WORKSTATION (STAND, KEYBOARD, MOUSE)
     FIERY GRAPHICS ART PACKAGE, PREMIUM EDITION
     FIERY SEQUENCE SUITE (INMPOSE AND COMPOSE)
     FIERY COLOR PROFILER SUITE
002  985-64                          1800000.0000    EA            .045200       81360.00
     COLOR PRINTS: 8.5 INCHES X 11 INCHES
     YEARLY ESTIMATE FOR QUANTITY
     *2,400,000 ARE BILLABLE, 300,000 ARE INCLUDED FOR A TOTAL OF 2,700,000
003  985-64                            74997.0000    EA            .008000         599.98
     BLACK & WHITE PRINTS: 8.5 INCHES X 11 INCHES
     YEARLY ESTIMATE FOR QUANTITY
004  985-64                          1800000.0000    EA            .003500        6300.00
     COLOR PRINTS: (LARGE SHEETS) IN EXCESS OF 8.5 IN. X 11 IN.
     YEARLY ESTIMATE FOR QUANTITY
005  985-64                            74997.0000    EA            .000100           7.50
     BLACK & WHITE PRINTS (LARGE SHEETS)
     IN EXCESS OF 8.5 IN. X 11 IN.
     YEARLY ESTIMATE FOR QUANTITY
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
     ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
     ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
     BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
     PAYMENTS, AND DELINQUENT CHILD SUPPORT.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO

     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.

        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     THE VENDOR SHALL PROVIDE AN ADEQUATE PLAN OF INSURANCE THAT PROVIDES:
     1) COVERAGE TO PROTECT THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ)
        AGAINST ALL CLAIMS ARISING FROM SERVICE PERFORMED BY THE VENDOR.
     2) COVERAGE TO PROTECT THE TDCJ FROM ACTIONS BY A THIRD PARTY
        AGAINST THE VENDOR OR ANY SUBCONTRACTOR(S) OF THE VENDOR
        AS A RESULT OF THIS CONTRACT.
     COVERAGE TO PROTECT THE TDCJ FROM ANY ACTIONS BY OFFICERS, EMPLOYEES,
     AGENTS, THE VENDOR OR ANY SUBCONTRACTOR(S). THE VENDOR SHALL NOT
     COMMENCE WORK UNDER THIS CONTRACT UNTIL VENDOR HAS OBTAINED ALL
     THE INSURANCE REQUIRED AND CERTIFICATES OF SUCH INSURANCE HAVE BEEN
     FILED AND ACCEPTED BY THE TDCJ. UNLESS OTHERWISE EXCEPTED, THE
     VENDOR SHALL PROVIDE AND MAINTAIN, UNTIL THE WORK REQUIRED BY
     THE CONTRACT IS COMPLETE AND ACCEPTED BY THE TDCJ, THE MINIMUM
     INSURANCE THAT IS REQUIRED. INSURANCE COVERAGE SHALL PROVIDE FOR
     30-DAY NOTICE OF CANCELLATION OR MATERIAL CHANGE TO THE POLICY
     COVERAGE AND LIMITS.
     MINIMUM AMOUNTS TO BE NOT LESS THAN:
     LIABILITY:  $1,000,000.00
     AUTO:       $  500,000.00
     WORKER'S COMPENSATION: $ STATUTORY
     FOR QUESTIONS OR INQUIRIES CONTACT:
     TERRI BENNETT, CTPM CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH: 936-437-7139  FAX:  325-223-0310
     EMAIL:  TERRI.BENNETT@TDCJ.TEXAS.GOV
     FOR QUESTIONS OR INQUIRIES CONTACT:
     RHONDA ALLPHIN, CTCD CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340

     PH:  936-437-7016 FAX:  325-223-0310
     EMAIL: RHONDA.ALLPHIN@TDCJ.TEXAS.GOV
ORDER TOTAL:$    126,518.56