Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-2-EA058455
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| Order Type: | E |
F.O.B.: | Freight Terms: | TDCJ TRUCK |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
TDCJ WILL PICK-UP. PLEASE CONTACT WHEN READY FOR PICK-UP:
WENDY WILSON (936) 437-1390.
THE AGENCY CONTACT AND PHONE NUMBER FOR THE CORE RETURN ON THIS
PURCHASE ORDER IS WENDY WILSON AT (936) 437-1390.
TDCJ ACKNOWLEDGES THAT A CORE IS OWED FOR THIS PURCHASE. IF THE
AGENCY CANNOT FILL THIS REQUIREMENT FOR ANY REASON THE CHARGE WILL
BE PAID ON A SEPARATE PURCHASE ORDER; THEREFORE, THE CORE CHARGE
SHOULD BE ON A SEPARATE INVOICE IF APPLICABLE.
QUOTE #: 02Q019202
001 760-23-001001 2.0000 EA 27.240000 54.48
BEARING
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9N-5246
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
002 760-23-001001 2.0000 EA 3.580000 7.16
PLUG
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 4N-0952
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
003 760-23-001001 10.0000 EA 6.620000 66.20
BOLT
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 8S-4740
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
004 760-23-001001 3.0000 EA 9.910000 29.73
PLUG
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 3H-5552
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
005 760-23-001001 1.0000 EA 3.270000 3.27
PLUG
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 3J-5390
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
006 760-23-001001 1.0000 EA .440000 .44
BALL
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 4B-9782
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
007 760-23-001001 2.0000 EA 27.240000 54.48
BEARING
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9N-5246
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
008 760-23-001001 2.0000 EA 137.560000 275.12
SEAL
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 7W-3202
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
009 760-23-001001 1.0000 EA 9.540000 9.54
KEY
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 5H-2671
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
010 760-23-001001 4.0000 EA 28.670000 114.68
ROD BEARING
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9N-5082
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
011 760-23-001001 8.0000 EA 21.780000 174.24
BOLT
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9N-3832
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
012 760-23-001001 8.0000 EA 7.640000 61.12
NUT
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9L-7669
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
013 760-23-001001 8.0000 EA 1.400000 11.20
RETAINER
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 8N-7294
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
014 760-23-001001 1.0000 EA 10.180000 10.18
PLUG
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9L-7657
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
015 760-23-001001 1.0000 EA 5.280000 5.28
PLUG
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 4B-4845
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
016 760-23-001001 4.0000 EA 5.130000 20.52
CAP SCREW
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 1D-4572
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
017 760-23-001001 1.0000 EA 1.000000 1.00
HEX HEAD BOLT
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 165-3931
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
018 760-23-001001 2.0000 EA 2.670000 5.34
HEX HEAD BOLT
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 223-4903
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
019 760-23-001001 4.0000 EA 2.810000 11.24
CAP SCREW
MANUFACTURER: CATERPILLAR
MANUFACTURER #:0L-1329
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
020 760-23-001001 6.0000 EA 4.670000 28.02
CAP SCREW
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 2H-6488
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
021 760-23-001001 4.0000 EA 2.170000 8.68
BOLT
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 2B-0947
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
022 760-23-001001 18.0000 EA .660000 11.88
WASHER
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 3H-7654
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
023 760-23-001001 1.0000 EA 2.130000 2.13
CAP SCREW
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 1A-5964
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
024 760-23-001001 1.0000 EA 14.630000 14.63
BEARING
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9L-8636
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
025 760-23-001001 1.0000 EA 73.860000 73.86
BELT SET
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 4W-8662
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
026 760-23-001001 1.0000 EA 26.350000 26.35
VEE BELT
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 6N-3113
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
027 760-23-001001 1.0000 EA 36.020000 36.02
GASKET
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9L-8016
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
028 760-23-001001 1.0000 EA 50.630000 50.63
GUIDE
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 7W-0239
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
029 760-23-001001 1.0000 EA 14.800000 14.80
SPRING
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 1W-9860
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
030 760-23-001001 1.0000 EA 32.340000 32.34
PLUNGER
MANUFACTURER: CATERPILLAR
MANUFACTURER #:1N-3165
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
031 760-23-001001 1.0000 EA 22.800000 22.80
RETAINER
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 1W-4704
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
032 760-23-001001 1.0000 EA 785.280000 785.28
ROTOR ASSEMBLY
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 7C-8191
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
033 760-23-001001 1.0000 EA 16.960000 16.96
OIL FILTER
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 1R-0714
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
034 760-23-001001 1.0000 EA 14.600000 14.60
HOSE
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 8N-1157
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
035 760-23-001001 1.0000 EA 3.340000 3.34
CLAMP
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 2S-3440
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
036 760-23-001001 1.0000 EA 4.450000 4.45
CLAMP
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9M-2904
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
037 760-23-001001 1.0000 EA 5.370000 5.37
HOSE
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 4N-3326
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
038 760-23-001001 1.0000 EA 532.170000 532.17
COVER
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 1N-3940
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
039 760-23-001001 1.0000 EA 71.940000 71.94
REGULATOR
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 306-2103
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
040 760-23-001001 1.0000 EA 5.810000 5.81
CLAMP
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 2J-6540
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
041 760-23-001001 1.0000 EA 33.590000 33.59
FERRULE
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 7N-4637
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
042 760-23-001001 1.0000 EA 10.600000 10.60
HOSE
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 118-5351
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
043 760-23-001001 1.0000 EA 4.960000 4.96
HOSE
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 1W-4993
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
044 760-23-001001 2.0000 EA 3.340000 6.68
CLAMP
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 2S-3440
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
045 760-23-001001 1.0000 EA 5.480000 5.48
GASKET
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 7C-2230
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
046 760-23-001001 1.0000 EA 10.630000 10.63
GASKET
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 7C-1651
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
047 760-23-001001 4.0000 EA 4.960000 19.84
BOLT
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 6V-1943
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
048 760-23-001001 2.0000 EA 3.690000 7.38
LOCK
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 6N-6962
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
049 760-23-001001 4.0000 EA 15.790000 63.16
BOLT
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 6L-6723
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
050 760-23-001001 4.0000 EA 13.110000 52.44
STUD
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 516-5987
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
051 760-23-001001 2.0000 EA 6.780000 13.56
LOCK
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9L-9658
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
052 760-23-001001 2.0000 EA 7.060000 14.12
CLAMP
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 5P-0598
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
053 760-23-001001 1.0000 EA 17.460000 17.46
HOSE
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 8N-3949
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
054 760-23-001001 2.0000 EA 6.460000 12.92
CLAMP
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 5P-0597
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
055 760-23-001001 4.0000 EA .340000 1.36
NUT
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9S-8752
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
056 760-23-001001 1.0000 EA 1.820000 1.82
GASKET
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 4N-0699
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
057 760-23-001001 1.0000 EA 36.450000 36.45
ELEMENT
MANUFACTURER: CATERPILLAR
MANUFACTURER #:8N-4901
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
058 760-23-001001 1.0000 EA 7.530000 7.53
GASKET
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9M-8511
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
059 760-23-001001 8.0000 EA 1.480000 11.84
SEAL
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 6F-4855
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
060 760-23-001001 2.0000 EA 18.600000 37.20
SEAL
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 7K-2830
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
061 760-23-001001 2.0000 EA 19.340000 38.68
OIL SEAL
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 9H-6079
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
062 760-23-001001 2.0000 EA 8.830000 17.66
SEAL
MANUFACTURER: CATERPILLAR
MANUFACTURER #: 5H-4909
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
063 760-23-001001 1.0000 EA 396.680000 396.68
WATER PUMP
MANUFACTURER: CATERPILLAR
MANUFACTURER #: OR-1242
TDCJ WILL RETURN CORE.
CORE SHOULD BE RETURNED AT THE TIME TDCJ PICKS UP PRODUCT.
IF CORE IS NOT RETURNED OR IS UNACCEPTABLE, THE CHARGE WILL BE PAID
ON A SEPARATE PURCHASE ORDER.
AWARD WILL BE MADE SOLELY ON THE PRODUCT PRICE.
REPLACEMENT O.E.M. PARTS FOR CATERPILLAR HEAVY
EQUIPMENT.
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
PAYMENTS, AND DELINQUENT CHILD SUPPORT.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
PHYLLIS JOHNSTON, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 525
HUNTSVILLE, TX 77340
PH: 936-437-7025 FAX: 325-223-0310
EMAIL: PHYLLIS.JOHNSTON@TDCJ.TEXAS.GOV
FOR QUESTIONS OR INQUIRIES CONTACT:
KAREN HOLIDAY, CTCD CTCM
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 525
HUNTSVILLE, TX 77340
PH: 936-437-7069 FAX: 325-223-0310
EMAIL: KAREN.HOLIDAY@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 3,499.32
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 08/31/2022 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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