Business and Finance Division
Contracts and Procurement Department
Details of Purchase Order - 696-2-EA018565
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| Order Type: | I |
F.O.B.: | DESTINATION |
Freight Terms: | PREPAID |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
THIS PURCHASE ORDER IS FOR A NINE (9) MONTH LEASE OF A NUVERA 288 EA
PRODUCTION SYSTEM FOR THE HOBBY UNIT PRINT SHOP.
PURCHASED IN ACCORDANCE WITH THE TERMS AND CONTIDIONS OF DIR CONTRACT
DIR-CPO-4412.
LEASE PERIOD: 12/01/2021 THROUGH 08/31/2022
RENEWAL PERIODS IF EXERCISED:
09/01/2022 - 08/31/2023
09/01/2023 - 08/31/2024
09/01/2024 - 12/31/2024
THE LEASE MAY BE RENEWED FOR UP TO TWO (2) YEARS AND FOUR (4) MONTHS
EXPIRING 12/31/2024.
ALL CONSUMABLE SUPPLIES SHALL BE INCLUDED IN LEASE WITH THE EXCEPTION
OF PAPER.
FIRM FIXED PRICE FOR THIRTY-SEVEN (37) MONTH LEASE WITH NO ESCALATION
IN PRICE FOR THE TERM OF CONTRACT. PRICE DECREASES MAY BE ACCEPTED
AS ANY TIME.
THIS CONTRACT IS SUBJECT TO CANCELLATION, WITHOUT PENALTY, EITHER IN
WHOLE OR IN PART, IF FUNDS ARE NOT APPROPRIATED BY THE TEXAS
LEGISLATURE OR OTHERWISE NOT MADE AVAILABLE.
THIS CONTRACT IS CONTINGENT UPON THE CONTINUED AVAILABILITY OF
APPROPRIATIONS.
IF THE TDCJ CEASES TO USE EQUIPMENT DUE TO CHANGES IN APPROPRIATIONS,
A NOTIFICATION WILL BE MADE TO VENDOR IN WRITING WITHIN THIRTY (30)
DAYS. VENDOR AGREES TO REFUND PRO-RATED PORTIONS OF UNUSED BALANCE.
THE AGENCY RESERVES THE RIGHT TO INCREASE/DECREASE, CHANGE OR CANCEL
THE ORDER VIA PURCHASE ORDER CHANGE NOTICE (POCN).
EQUIPMENT MUST BE SUITABLE FOR USE WITH STANDARD ELECTRIC SERVICE.
IF UNIT(S) REQUIRE SPECIAL ELECTRICAL PROTECTION DEVICES VENDOR SHALL
INCLUDE SUCH DEVICES WHEN DELIVERED AND SHALL BE INSTALLED AT VENDOR'S
EXPENSE.
ALL EQUIPMENT MUST BE, OR HAS BEEN, OF STANDARD PRODUCTION AND
INCLUDED WITH THE MANUFACTURER'S STANDARD EQUIPMENT AND ACCESSORIES.
SCHEDULED MAINTENANCE SERVICE(S) WILL BE PERFORMED IN ACCORDANCE WITH
THE ORIGINAL EQUIPMENT MANUFACTURER'S PARTS.
THE VENDOR SHALL PROVIDE ON-SITE MAINTENANCE SERVICE FOR ALL EQUIPMENT
AND REMEDIAL MAINTENANCE, INCLUDING REPLACEMENT OF UNSERVICEABLE
PARTS.
SERVICE RESPONSE FOR MAINTENANCE REPAIR CALL SHALL NOT EXCEED TWELVE
(12) HOURS. SERVICE SHALL BE PERFORMED DURING NORMAL WORKING HOURS,
6:00 A.M. TO 3:00 P.M., MONDAY THROUGH FRIDAY. ALL MAINTENANCE
SERVICE SHALL BE PERFORMED BY TRAINED PERSONNEL WITH DOCUMENTED
EXPERIENCE IN REPAIR AND MAINTENANCE OF THE SPECIFIED EQUIPMENT.
ALL PARTS SHALL BE INCLUDED IN VENDOR'S MAINTENANCE COVERAGE. ALL
REPLACEMENT PARTS SHALL BE ORIGINAL EQUIPMENT, MANUFACTURER'S PARTS
OR CERTIFIED EQUIVALENT. MANUFACTURER'S STANDARD WARRANTY WILL APPLY.
SERVICE AND MAINTENANCE INCLUDE ALL PARTS, LABOR AND TRAVEL TIME AND
EXPENSE.
MANUFACTURER'S STANDARD WARRANTY FOR THE BELOW EQUIPMENT IS INCLUDED.
THE NAME AND ADDRESS OF SERVICING DEALER NEAREST THE F.O.B. POINT WHO
WILL PERFORM THE WARRANTY WORK IS:
NAME: XEROX CORPORATION, LARGE ENTERPRISE OPERATIONS
ADDRESS: 6070 SHADY OAKS LANE, MIDLOTHIAN, TX 76065
PHONE NUMBER: 972-420-2192
FAX NUMBER: 972-420-5185
EMAIL: MARC.GRIZANIT-EVANS@XEROX.COM
NAME OF INDIVIDUAL TO CONTACT FOR WARRANTY IS MARC GRIZANTI-EVANS
001 985-64 9.0000 MO 6948.120000 62533.08
LEASE OF XEROX NUVERA 288 EA PRODUCTION SYSTEM TO INCLUDE THE
FOLLOWING:
PART# DESCRIPTION
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DPS288 100S13385 NUVERA 288 EA PERFECTING SYSTEM W/FREEFLO PRINT
100S13386 NUVERA 288 EA PERFECTING PROD. SYS.- 2ND IOT
097S03737 SHEET ENHANCEMENT MODULE
675K64000 INSTALL KIT--ETHERNET CABLE, CLEANING KIT,PAPER
675K89830 NUVERA AIR KNIFE COMPRESSOR KIT (QTY. 2 EA)
675K79420 TRIM STRIPS-SHEET FEED MOD-PRINT ENGINE
DPS288 676K26060 IOT TRIM STRIPS-PRINT ENGINE TO PRINT ENGINE
675K79440 TRIM STRIPS-PRINT ENGINE-SHEET ENHANCEMENT MOD
097S04469 KEYBOARD AND MOUSE KIT
301K29912 NUVERA 11.X CP & PROD SYSTEM CUSTOMER SOFTWARE
& DOC KIT
676K25980 NUVERA 288 MACHINE BADGE
300S01619 FREEFLO VI COMPOSE DEMO S/W & DOC KIT
675K58830 IOT TO IOT LEVELING KIT
320S00477 EA TONER LICENSE
320S00670 NUVERA 288 PERFECTING SYSTEM SOFTWARE LICENSE
DPS288 320S00264 288 PPM SPEED LICENSE
320S00032 ENABLES PRINTERACT-CONNECT
320S00268 IQ PACK SOFTWARE LICENSE
320S00269 PRODUCTIVITY PACK SOFTWARE LICENSE
DPS288 320S00270 HP PCL DECOMPOSER LICENSE
PS288SW 320S00018 ADOBE POSTSCRIPT WITH PDF SOFTWARE LICENSE
320S00067 PPML-PERSONAL PAGE MARKUP LANGUAGE
FEED4T 097S04490 3RD FEED MODULE - 4 TRAY
675K37840 FEED MODULE COVER HIGH KIT
675K48440 FEED MODULE UPPER & LOWER COVER KIT
LFFEED1 097S03955 LARGE FORMAT FEED MODULE - 2 TRAY
(SUPPORTS 12.6 X 19.3")
675K37840 FEED MODULE TOP COVER HIGH KIT
675K48440 FEED MODULE UPPER & LOWER COVER KIT
BFDCDPS1 (BASIC FINISHING MODULE DIRECT CONNECT)
097S03903 BASIC FINISHING MODULE PLUS
097S03902 BASIC FINISHING MODULE PLUS-INTERFACE MODULE WITH
DIRECT CONNECT
675K43170 VERTICAL TRIM STRIPS
675K43170 VERTICAL TRIM STRIPS
675K43160 HORIZONTAL TRIM STRIPS
675K43160 HORIZONTAL TRIM STRIPS
675K64020 SHEET ENHANCEMENT MODULE/INSERTER TO BFM BAFFLE
KIT
BFDCDPS1 675K64040 BASE FINISHING MODULE/INTERFACE MODULE TO BFM
BAFFLE KIT
BFDCDPS1 320S00038 DFA ENABLEMENT
INSERTMD 097S04490 FEED MODULE- 4 TRAY
675K58950 AC JUMPER HARNESS
675K43170 VERTICAL TRIM STRIPS
675K43160 HORIZONTAL TRIM STRIPS
675K43200 FEED MODULE DOCKING KIT
675K37840 FEED MODULE TOP COVER HIGH KIT
INSERTMD 675K48470 MOISTURE FAN KIT
STACKMOD2 097S04413 PRODUCTION STACKER MODULE
675K79551 FTM DUAL IOT JUMPER HARNESS KIT
STACKCART 0975S04524 PRODUCTION MEDIA CART
(QTY 2EA)
VIGROUPB 300S01843 FREEFLOW VI COMPOSE SW & LICENSE
320S00334 FREEFLOW MAKE READY SOFTWARE LICENSE KIT
PRODPK 320S00269 PRODUCTIVITY KIT LICENSE
IQPACK 320S00268 IMAGE QUALITY PACK LICENSE
IMPOSITN 320S00004 IMPOSITION FEATURE LICENSE
OVERWRITE 320S00015 DISK OVERWRITE LICENSE
NWT 300S01844 FREEFLOW VI DESIGN PRO SW & LICENSE
(1 EA) DOCUMATE 4799 DOCUMATE 4799 SCANNER
(1 EA) MRPC 9020 DELL OPTIPLEX 9020 PC PACKAGE
**LEASE TO INCLUDE ONE MILLION (1,000,000) ALLOWANCE PER MONTH AND
INCLUDES ALL CONSUMABLE SUPPLIES, EXCLUDING STAPLES.
002 985-64 4574999.0000 EA .002700 12352.50
EXCESS BILLABLE BLACK & WHITE PRINTS OVER 1,000,000
YEARLY ESTIMATE FOR QUANTITY
003 985-64 415677.1500 EA .000100 41.57
LARGE PRINTS: PRINTS THAT ARE LARGER THAN
8.5 INCHES X 11 INCHES
YEARLY ESTIMATES FOR QUANTITY
004 985-64 9.0000 MO 1709.670000 15387.03
LEASE OF XEROX SLITTER/CUTTER/CREASER/FOLDER TO INCLUDE THE FOLLOWING:
DC 646 DUPLO DC-646 SLITTER/CUTTER/CREASER/FOLDER
FEEDER CAPACITY: 3.9"(100 MM)
IN-FEED PAPER SIZE: WIDTH 8.26" X 14.56" (210 - 370 MM)
LENGTH 8.26" X 26.37" (210 - 670 MM)
FINISHED SIZE: MINIMUM (WXL) 1.89" X 1.97"/ 48 MM X 50 MM
PAPER WEIGHT: 110 - 350 GSM / 80 LB. TEXT - 130 LB. COVER
SPEED (3-STEP SETTING) 30 PPM (A4 SEF,LEAD/TRIM 10MM, CENTER CREASE
22 PPM WHEN USING CCD
IMAGE SHIFT COMPENSATION:
READING MODES: EVERY SHEET, EVERY "X" SHEET,
ADJUST OVER "X" MM SHIFT ONLY, FIRST SHEET ONLY
TOLERANCE: + - 0.2MM
SLITS: 6 STANDARD SLITTER TOOLS
(2 MARGIN SLITTERS, 4 CENTER SLITTERS)
OPTIONAL SLITTER MODULE
(THE MODULE CARRIES 2 SLITTER TOOLS) CAN BE
INSTALLED FOR A MANIMUM OF 8 SLITS)
CUTS: MAXIMUM 25 CUTS PER SHEET
CREASE DEPTH ADJUSTMENT: 3 STEPS (FROM CONTROL PANEL)
EXIT TRAY CAPACITY: 5.9" (150 MM)
CARD STACKER (STANDARD)
STANDARD FEATURES:
80 JOB MEMORY IN MAIN UNIT: TEST FEED (1 SHEET); AIR KNIFE;
SIDE BLOW; FEED SKEW ADJUSTMENT; ULTRASONIC DOUBLE FEED
DETECTION; CCD SCANNER FOR AUTOMATIC JOB RECALL VIA BARCODE
READING AND IMAGE DRIFT COMPENSATION VIA REGISTRATION MARK
READING; ON-THE-FLY REJECTION; CARD STACKER; WASTE BOX;
EMERGENCY STOP SWITCH; CLEANING MODE; PC CONTROLLER SOFTWARE
POWER CONSUMPTION: 115V;5.5A670W,60HZ
DIMENSIONS (WXDXH): (IN USE) 90" X 34" X 44"/2300MM X 875MM X 1120MM
REQUIRED FOOTPRINT (WXDXH)
69" X 35" X 53"/ 1760MM X 880MM X 1335MM
WEIGHT:
GROSS: 760 LBS. / 345 KG
NET: 617 LBS. / 280 KG
COMPUTER SHALL BE INCLUDED IN THE LEASE WITH THE FOLLOWING MINIMUM
SPECIFICATIONS:
PROCESSOR: INTEL CORE DUO 2.0 GHZ OR BETTER, SYSTEM MEMORY:
4 GB, OPERATING SYSTEM: MICROSOFT WINDOWS 7 ULTIMATE, PROFESSIONAL, OR
ENTERPRISE (32 AND 64 BIT), HARD DRIVE: DISK 1 (DRIVE C) 160 GB SATA
7200 RPM, VIDEO CAPABILITY: VIDEO CONTROLLER (AGP-OR PCI-BASED) WITH
128 MB RAM, ETHERNET CAPABILITY: 100/1000 MB/SEC, DISPLAY: CRT OR LCD
MONITOR, INPUT DEVICES: KEYBOARD AND MOUSE, ADOBE ACROBAT
PROFESSIONAL.
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
PAYMENTS, AND DELINQUENT CHILD SUPPORT.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
FOR QUESTIONS OR INQUIRIES CONTACT:
RHONDA ALLPHIN, CTCD CTCM
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 525
HUNTSVILLE, TX 77340
PH: 936-437-7016 FAX: 325-223-0310
EMAIL: RHONDA.ALLPHIN@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 90,314.18
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. In accordance with your bid/offer, item(s) must be received at the destination address on or before 08/31/2022 | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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