Business and Finance Division

I

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
     IN ACCORDANCE WITH THE PROVISIONS OF THE ORIGINAL PURCHASE ORDER
     696-8-EW013528, REQUEST FOR OFFER IT885876 AND ALL AMENDMENTS,
     THIS RENEWAL IS HEREBY ISSUED FOR THE PERIOD OF 09/01/21 THROUGH
     08/31/22.
     PURCHASED IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF DIR CONTRACT
     DIR-TSO-3101.
     DEPT CONTACT: LAURA DEAN PH# 936-437-6660
     A PURCHASE ORDER WILL BE CREATED EVERY FISCAL YEAR THROUGH THE TERM
     OF CONTRACT PERIOD FOR PAYMENT PURPOSES ONLY.
     LEASE OF A CANON IPF780 FULL COLOR PLOTTER 09/01/2021 THROUGH
     08/31/2022.
     ORIGINAL TERM:  12/01/17 - 08/31/18  EW013528
     FIRST TERM:     09/01/18 - 08/31/19  EX000004
     SECOND TERM:    09/01/19 - 08/31/20  EY000051
     THIRD TERM:     09/01/20 - 08/31/21  EZ001532
     FOURTH TERM     09/01/21 - 08/31/22  EA001393
     FIFTH TERM:     09/01/22 - 11/30/22
     FIRM FIXED PRICE FOR SIXTY (60) MONTHS WITH NO ESCALATION IN PRICE
     FOR THE TERM OF CONTRACT. PRICE DECREASES MAY BE ACCEPTED AT ANY TIME
     ANY PURCHASE RESULTING FROM THIS CONTRACT IS SUBJECT TO CANCELLATION,
     WITHOUT PENALTY, EITHER IN WHOLE OR IN PART, IF FUNDS ARE NOT
     APPROPRIATED BY THE TEXAS LEGISLATURE OR OTHERWISE NOT MADE AVAILABLE
     THIS CONTRACT IS CONTINGENT UPON THE CONTINUED AVAILABILITY OF
     APPROPRIATIONS.
     IF THE TDCJ CEASES TO USE THE EQUIPMENT DUE TO CHANGES IN
     APPROPRIATIONS, A NOTIFICATION WILL BE MADE WITHIN THIRTY (30) DAYS
     WRITTEN NOTICE TO THE VENDOR, VENDOR AGREES TO REFUND PRO-RATED
     PORTIONS OF UNUSED BALANCE.
001  984-60                               12.0000    MO         250.000000        3000.00
     LEASE OF CANON IPF780 36" FULL COLOR PLOTTER
     PRINTER TYPE: 5-COLOR 36-INCH PRINTER
     NUMBER OF NOZZLES:
     TOTAL: 15,360
     MBK: 5,120 NOZZLES
     C,M,Y,BK: 2,560 NOZZLES EACH
     NOZZLE PITCH:
     1,200 DPI
     NON-FIRING NOZZLE DETECTION AND COMPENSATION
     PRINT RESOLUTION (UP TO)
     2,400 X 1,200 DPI (MAX)
     OS COMPATIBILITY:
     WINDOWS 7/8 MINIMUM
     STANDARD INTERFACES:
     USB 2.0 HIGH-SPEED
     10/100/1000 BASE-T/TX
     INK DROPLET SIZE:
     4 PICOLITER
     INK  CAPACITY:
     130ML OR 300ML PER COLOR
     INK DROPLET SIZE:

     DYE/PIGMENT REACTIVE INK
     COLOR SET:
     DYE: CYAN, MAGENTA, YELLOW, BLACK
     PIGMENT: MATTE BLACK
     BUFFER RAM:
     256 MB
     MEDIA WIDTH:
     CUT SHEET - 8-36 (203.2MM - 914MM)
     ROLL FEED - 10-36 (254MM - 914MM)
     MEDIA THICKNESS:
     0.07-0.8MM (2.8-31.4 MIL)
     MAXIMUM ROLL PRINT LENGTH:
     ROLL FEED - 59' (18 METERS)
     CUT SHEET - 63 (1.6 METERS)
     MAXIMUM MEDIA ROLL DIAMETER
     5.9 (150MM)
     BORDERLESS PRINTING WIDTH:
     10,B4, A3, 14, A2, 17, B2 (20.28/515 MM), A1 (23.38/594 MM), 24,
     A0 (33.11/841MM), B1, 36
     PAPER FEED METHOD:
     ROLL FEED: ONE ROLL, TOP-LOADING, FRONT OUTPUT
     CUT SHEET: ONE SHEET, TOP LOADING ,FRONT OUTPUT
     LANGUAGES:
     GARO (CANON PROPIETARY), HP-GL/2, HP RTL
     NOISE LEVEL APPROX:
     OPERATION: 48 DB OR LESS
     STANDBY: 35 DB OR LESS
     ACOUSTIC POWER: APPROX. 6.5 BELS
     PHYSICAL DIMENSIONS:
     42 (H) X 51 (W) X 35 (D) WHEN BASKET IS OPEN
     42 (H) X 51 (W) X 43 (D) WHEN BASKET IS EXTENDED FOR FLATBED STACKING
     WEIGHT APPROX 249 LBS.
     POWER SOURCE:
     AC-100-240V (50-60 HZ)
     POWER CONSUMPTION:
     MAX 140W OR LESS
     STANDBY 5W OR LESS
     SOFTWARE INCLUDED:
     CANON PRINTER DRIVER, PRINTER DRIVER EXTRA KIT, DIRECT PRINT & SHARE,
     IMAGEPROGRAF PRINT UTILITY, POSTERARTIST LITE (PC ONLY), PRINT PLUG-IN
     FOR MICROSFOT WORD/EXCEL/POWERPOINT (PC ONLY) STATUS MONITOR,
     MEDIA CONFIGURATION TOOL, OPTIMIZED MODULE FOR AUTOCAD
     SERVICE RESPONSE FOR MAINTENANCE REPAIR CALLS SHALL NOT EXCEED EIGHT
     (8) HOURS. SERVICE SHALL BE PERFORMED DURING NORMAL WORKING HOURS,
     8:00 A.M. TO 5:00 P.M., MONDAY THROUGH FRIDAY. ALL MAINTENANCE
     SERVICE SHALL BE PERFORMED BY TRAINED PERSONNEL WITH DOCUMENTED
     EXPERIENCE IN REPAIR AND MAINTENANCE OF THE SPECIFIED EQUIPMENT.
     ALL PARTS SHALL BE INCLUDED IN VENDOR'S MAINTENANCE COVERAGE, ALL
     REPLACEMENT PARTS SHALL BE ORIGINAL EQUIPMENT, MANUFACTURER'S PARTS,
     OR CERTIFIED EQUIVALENT. MANUFACTURER'S STANDARD WARRANTY WILL APPLY.

     PRINT HEAD, MAINTENANCE CARTRIDGE AND CUTTER BLADES ARE ALL INCLUDED.
     AGENCY WILL BE RESPONSIBLE FOR SUPPLYING USER-REPLACEABLE ITEM TO
     INCLUDE: PRINT HEAD: PF-04, MAINTENANCE CARTRIDGE: MC-10, INK TANKS:
     PFI-107 (130ML: C, M, Y, BL, MBK), PFI-207 (300ML: C,M,Y,BK,MBK)
     VENDOR IS RESPONSIBLE FOR REMOVING ALL WASTE PACKAGING MATERIALS AT
     NO ADDITIONAL COST TO THE AGENCY.
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
     ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
     ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
     BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
     PAYMENTS, AND DELINQUENT CHILD SUPPORT.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART

        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     E-VERIFY SYSTEMS:
     THE TDCJ SHALL REQUIRE THE FOLLOWING AS A CONDITION OF ALL SERVICE
     CONTRACTS:
     BY ENTERING INTO THIS CONTRACT, THE CONTRACTOR CERTIFIES AND ENSURES
     THAT IT UTILIZES AND WILL CONTINUE TO UTILIZE, FOR THE TERM OF THIS
     CONTRACT, THE U.S. DEPARTMENT OF HOMELAND SECURITY'S E-VERIFY
     SYSTEM TO DETERMINE THE ELIGIBILITY OF:
      1.  ALL PERSONS EMPLOYED TO PERFORM DUTIES WITHIN TEXAS, DURING
          THE TERM OF THE CONTRACT; AND
      2.  ALL PERSONS (INCLUDING SUBCONTRACTORS) ASSIGNED BY THE
          RESPONDENT TO PERFORM WORK PURSUANT TO THE CONTRACT, WITHIN
          THE UNITED STATES OF AMERICA.
     THE CONTRACTOR SHALL PROVIDE, UPON REQUEST OF THE TDCJ, AN

     ELECTRONIC OR HARDCOPY SCREENSHOT OF THE CONFIRMATION OR TENTATIVE
     NON-CONFIRMATION SCREEN CONTAINING THE E-VERIFY CASE VERIFICATION
     NUMBER FOR ATTACHMENT TO THE FORM I-9 FOR THE THREE MOST RECENT HIRES
     THAT MATCH THE CRITERIA ABOVE, BY THE CONTRACTOR, AND CONTRACTOR'S
     SUBCONTRACTORS, AS PROOF THAT THIS PROVISION IS BEING FOLLOWED.
     IF THIS CERTIFICATION IS FALSELY MADE, THE CONTRACT MAY BE IMMEDIATELY
     TERMINATED, AT THE DISCRETION OF THE STATE AND AT NO FAULT TO THE
     STATE, WITH NO PRIOR NOTIFICATION. THE CONTRACTOR SHALL ALSO BE
     RESPONSIBLE FOR THE COSTS OF ANY RE-SOLICITATION THAT THE STATE MUST
     UNDERTAKE TO REPLACE THE TERMINATED CONTRACT.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     JONI MCLENDON CTCD, CTCM
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 525
     HUNTSVILLE, TX 77340
     PH:  936-437-7040  FAX:  325-223-0310
     EMAIL: JONI.MCLENDON@TDCJ.TEXAS.GOV
ORDER TOTAL:$      3,000.00