Business and Finance Division

C

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
001  570-05-030216                    280000.0000    LB           1.606100      449708.00
     THIS BLANKET PURCHASE ORDER DOCUMENT SERVES AS THE ORDERING OR
     RELEASING INSTRUMENT ASSOCIATED WITH THE TEXAS COMPTROLLER OF
     PUBLIC ACCOUNTS (CPA) MANAGED TERM CONTRACT #570-M3, EFFECTIVE
     NOVEMBER 18, 2016. THE TERM OF THIS BLANKET PURCHASE ORDER IS FROM
     SEPTEMBER 1, 2017 THROUGH AUGUST 31, 2018. UNLESS NOTED HEREIN,
     ALL PRICES, TERMS AND OCNIDTIONS OF SAID CONTRACT REMAIN UNCHANGED.
     NO QUANTITIES OF ANY ITEMS ARE ORDERED BY THE EXECUTION OF THIS
     BLANKET PURCHASE ORDER.  VENDOR SHALL HAVE NO OBLIGATION TO PROVIDE
     ITEM(S) COVERED BY A BLANKET PURCHASE ORDER, UNLESS AND UNTIL AN
     INDIVIDUAL RELEASE IS ISSUED BY THE TEXAS DEPARTMENT OF CRIMINAL
     JUSTICE (TDCJ), INDICATING QUANTITY OF ITEM(S) ORDERED AND DELIVERY
     REQUIREMENTS.
     RELEASES SHALL BE ISSUED BY THE TEXAS DEPARTMENT OF CRIMINAL
     JUSTICE (TDCJ) AUTHORIZED PERSONNEL, REFERENCING A BLANKET PURCHASE
     ORDER RELEASE NUMBER.
     AUTHORIZED PERSONNEL WILL PLACE ORDERS BY TELEPHONE, E-MAIL, FAX
     OR VIA MAIL SERVICE.
     THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ), WITHOUT INVALIDATING
     THE BLANKET PURCHASE ORDER, MAY ORDER CHANGES WITHIN THE GENERAL
     SCOPE OF THE BLANKET PURCHASE ORDER CONSISTING OF ADDITIONS,
     DELETIONS, EXTENSIONS, OR OTHER REVISIONS.  ALL SUCH CHANGES WILL
     BE AUTHORIZED BY A PURCHASE ORDER CHANGE NOTICE (POCN), EXECUTED BY
     A TDCJ AUTHORIZED PURCHASER.
     THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) RESERVES THE RIGHT
     TO INCREASE OR DECREASE THIS CONTRACT.
     THE FOLLOWING AGENCY PERSONNEL ARE AUTHORIZED TO MAKE CALL OUTS
     AGAINST THE BLANKET PURCHASE ORDER:
     KELLY PEGODA
     PHILLIP LYBRAND
     GORDON MOSS
     STEPHEN HUNT
     WYNNE UNIT CONTACT: KELLY PEGODA - LICENSE PLATE FACTORY
                         936-291-5138
     THE CONTRACTOR WILL SUPPLY THE PRICING ELECTRONICALLY BY THE 10TH
     OF EACH MONTH WITH THE CURRENT MONTH'S PRICE TO MOLLY DAVIS, CTP
     AT MOLLY.DAVIS@TDCJ.TEXAS.GOV
     ANY RELEASES SHALL BE BASED UPON A PUBLISHED FLUCTUATING BASE
     COST, PLUS CONTRACTOR'S CONSTANT PER POUND TO DETERMINE A PRICE
     PER POUND.
     CONTRACTOR'S CONSTANT:   $ 0.4783 PER POUND
     MILL TEST REPORTS MUST BE SUPPLIED WITH EACH SHIPMENT.
     A TICKET SHALL BE ATTACHED TO EACH COIL STATING THE WEIGHT
     AND IDENTIFICATION NUMBER.
     DELIVERIES WILL BE ACCEPTED MONDAY THRU FRIDAY FROM 7:00AM TO 10:30AM
     EXCEPT ON STATE AND FEDERAL HOLIDAYS.
     A. ALUMINUM COIL
        1. ALLOY-TEMPER SHALL BE 3105-H12
        2. THICKNESS SHALL BE 0.027" (+/- 0.0015")
        3. WIDTH - STANDARD PLATES = 12.0" (+1/32" / -0")

        4. WIDTH - MOTORCYCLE PLATES = 7.0" (+1/32" / -0")
        5. ULTIMATE STRENGTH SHALL BE 17,500 TO 23,000 PSI
        6. MINIMUM YIELD STRENGTH SHALL BE 13,000 TO 18,000 PSI
        7. ELONGATION ON 2" STANDARD SPECIMEN SHALL BE A
           MINIMUM OF 16% (20% NOMINAL)
     B. RECYCLED ALUMINUM SHALL BE OF A QUALITY TO
        WITHSTAND EMBOSSING WITH ALL STEEL DIES AT 3/32"
        HEIGHT WITHOUT BREAKING, CUTTING OR PLATE WARPING.
     C. COILS SHALL BE FREE OF ALL WELDS, LAPS, AND SPLICES.
     D. FRONT SURFACE:
        1. FINISH SHALL BE TREATED WITH A LIGHT, TIGHTLY ADHERENT,
           CHROME-FREE CONVERSION COATING THAT MEETS THE CURRENT
           REFLECTIVE SHEETING SUPPLIER(S) SPECIFICATION (3M) OR
           MANUFACTURER'S SPECIFICATION.
           FTP://FTP.DOT.STATE.TX.US/PUB/TXDOT-INFO/CMD/MPL/LICNSEFACE.PDF
        2. TO BE FREE OF ANY POWDER RESIDUE OR OIL OR OTHER FOREIGN
           MATERIAL WHICH MAY AFFECT ADHESION OF REFLECTIVE SHEETING.
     E. BACKSIDE SURFACE:
        1. FINISH SHALL BE TREATED WITH A POLYESTER WASH COAT TO
           PROTECT THE BACKSIDE SURFACE AS WELL AS PROVIDE PROTECTION
           TO FRONT SIDE CONVERSION COATED SURFACE.
        2. FINISH SHALL BE FREE OF ANY POWDER RESIDUE OR OIL OR OTHER
           FOREIGN MATERIAL WHICH MAY AFFECT ADHESION OF REFLECTIVE
           SHEETING.
     F. ALL CLEANING, CHROMATE TREATMENTS, SHALL BE INCLUDED.
     G. COATING WEIGHT SHALL BE 10 TO 25 MG/FT2 WITH A MEDIAN OF
        15 MG/FT2 AS THE OPTIMUM.
     H. COILS:
        1. SHALL BE WOUND TO A NOMINAL WEIGHT OF 1800 POUNDS WITH
           AN INSIDE DIAMETER OF 20" AND AN OUTSIDE DIAMETER
           OF 54" MAXIMUM.
        2. EACH COIL SHALL BE SECURELY BANDED AND WRAPPED AND
           INDIVIDUALLY SHIPPED FOR HANDLING BY FORKLIFT.
        3. COILS SHALL BE BANDED BOTH AROUND THE CIRCUMFERENCE
           AND THROUGH THE EYE OF THE COIL TO PREVENT TELESCOPING.
     DELIVER TO:
       TDCJ
       WYNNE UNIT LICENSE PLATE FACTORY
       810 FM 2821 WEST
       HUNTSVILLE, TX. 77340
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS

     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO

        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
ORDER TOTAL:$    449,708.00