Business and Finance Division

C

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
001  370-66-001001                                   EA            .743000
     CANS AND ENDS, PRODUCT PART NO. 301491
     CANS AND ENDS INTENDED TO BE USED FOR CANNING THE FOLLOWING FOOD
     ITEMS:
     SAUERKRAUT            HOMINY               MIXED GREENS
     SWEET POTATOES        CARROTS
     YELLOW SQUASH         SPINACH
     BLACK BEANS           PINTO BEANS
     TOMATOES              TURNIP GREENS
     BUTTERNUT SQUASH      GREEN BEANS
     SPECIFICATIONS:
     A. SIZE:  603 X 700   NO. 10
     B. MATERIAL:
        ~
        1. CAN BODY: 107 POUND MINIMUM BASE WEIGHT STEEL PLATE
        ~
        2. END: 107 POUND MINIMUM BASE WEIGHT STEEL PLATE
        ~
        3. ENTIRE CONTAINER PLATED: 0.25 MM PRIME QUALITY ELECTROLYTIC TIN
     C. MUST HAVE SUFFICIENT STEEL PLATE TEMPER TO PROVIDE HANDLING ABUSE
        RESISTANCE AND STRONG END PROFILES.
     D. COMPLETE CONTAINER MUST BE COATED WITH CLEAR OR GOLD ENAMEL OR
        LACQUER TO RESIST CORROSION.
     E. THE BODY SEAM MUST BE WELDED CONSTRUCTION.
     F. CANS MUST HOLD THE FOOD PRODUCTS FOR A MINIMUM OF 12 MONTHS.
     SERVICE CALL REQUIREMENT (TDCJ OWNED CANNING EQUIPMENT):
     A. 2007 ANGELUS CLOSING MACHINE, MODEL NO. 53P, SERIAL NO. 131780207
     B. QUARTERLY SERVICE CALLS FOR OPERATIONAL MAINTENANCE,  ADJUSTMENTS
        AND INCIDENTAL MAINTENANCE ALIGNED WITH THE STATE FISCAL YEAR AS
        FOLLOWS:
         ~
         1ST QUARTER: SEPTEMBER - NOVEMBER
     2ND QUARTER: DECEMBER - FEBRUARY
     3RD QUARTER: MARCH - MAY
     4TH QUARTER: JUNE - AUGUST
     THE SCHEDULING OF THE SERVICE CALLS SHALL BE AGREED UPON BETWEEN
     THE CONTRACTOR AND TDCJ.
     C. THIS WILL ENSURE PROPER SEALING OF THE CANS AND DOUBLE SEAM
        SPECIFICATIONS.
     D. EMERGENCY SERVICE - THE CONTRACTOR MUST BE AVAILABLE TO RESPOND TO
        SITUATIONS THAT WOULD BE CONSIDERED AN EMERGENCY BREAKDOWN OF THE
        ANGELUS MACHINE.
     SHIPPING:
     A. THE CONTRACTOR IS REQUIRED TO SHIP TRUCKLOAD LOTS.
     B. MINIMUM CALL OUT WILL BE ONE (1) TRUCKLOAD.
     C. MINIMUM OF FOUR (4) TRUCKLOADS MAY BE CALLED OUT AT ONE TIME.
     D. PREFERRED DELIVERY TIME FRAME AFTER RECEIPT OF EACH ORDER/CALL OUT
        IS 48 HOURS WITH EXCEPTION FOR THE INITIAL ORDER. ALL SUBSEQUENT
        DELIVERIES WILL BE EXPECTED WITHIN 48 HOURS.
     PALLETS:

     A. ALL CANS SHALL BE SHIPPED ON PALLETS WITH PAPER SEPARATORS BETWEEN
        EACH LAYER OF CANS, AND WRAPPED WITH A POLY WRAP AROUND THE CANS
        FOR STABILITY.
     B. PALLETS SHALL CONTAIN 448 CANS.
     C. PALLETS AND END SKIDS SHALL BE LEGIBLY MARKED AS TO CAN/END TYPE.
     D. PALLETS AND DIVIDERS WILL REMAIN THE PROPERTY OF THE CONTRACTOR
        AND WILL BE RETURNED AS COD FREIGHT.
     CANS AND ENDS, ROUND, SANITARY, DELIVERED FOR SAUERKRAUTS,
     TOMATOES, HOMINY, PINTO BEANS.
     1.0 CAN AND ENDS SIZE: 603 X 700.
     1.1 TO BE CONSTRUCTED OF 107 POUND MINIMUM BASE WEIGHT STEEL
     PLATE BODY MATERIAL AND 107 POUND MINIMUM BASE WEIGHT STEEL
     PLATE END MATERIAL.
     1.2 ENTIRE CONTAINER TO BE CONSTRUCTED OF 0.25 MINIMUM
     ELECTROLYTIC TIN PLATE.
     1.3 TO HAVE SUFFICIENT STEEL PLATE TEMPER TO PROVIDE HANDLING
     ABUSE RESISTANCE AND STRONG END PROFILES.
     1.4 COMPLETE CONTAINER INSIDE ENAMEL AND INSIDE ENAMEL SEAM
     STRIPE COMPATIBLE WITH SAUERKRAUT, TOMATOES, HOMINY, AND
     PINTO BEANS.
     1.5 COMPLETE CONTAINER OUTSIDE CLEAR OR GOLD ENAMEL OR LACQUER
     TO RESIST CORROSION.
     1.6 SIDE BODY SEAM TO BE WELDED CONSTRUCTION.
     1.7 CANS TO BE WARRANTED TO HOLD SAUERKRAUT, TOMATOES, HOMINY AND
     AND PINTO BEANS FOR A MINIMUM OF TWELVE MONTHS.
     DELIVER TO:
       TDCJ
       TERRELL CANNING PLANT & POTATO WHSE
       1300 FM 655
       ROSHARON, TX. 77583
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT

     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS

     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
ORDER TOTAL:$          0.00