Business and Finance Division

C

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
001  390-49-000068                     41266.0000    LB            .476600       19667.38
     PORK TRIM
     PORK, FRESH TRIMMINGS
     COMBO TRIM 72 PERCENT LEAN
     BRAND: SEABOARD, SMITHFIELD, JBS, TRIM RITE, PREMIUM IOWA PORK,
     INDIANA PACKERS, TRIUMPH, CARGILL, TYSON, TEXAS FARM
     PRODUCT PART NO.: 419
     SPECIFICATIONS AND REQUIREMENTS:
     A. LEAN TO FAT RATIO SHALL BE: 72% LEAN TO 28% FAT.
     B. INGREDIENTS THAT MAY BE INCLUDED IN PORK TRIM COMBOS ARE AS FOLLOWS
        1. SOW MEAT OBTAINED FROM BONING SOWS, BONELESS PRIMAL, AND
           SUBPRIMALS FROM FED SLAUGHTER HOGS AND WHOLE CARCASS TRIMMINGS
           IN NATURAL PROPORTIONS.
        2. SHANK MEAT IS PERMISSIBLE IF TENDONS OR LIGAMENTS ARE REMOVED
           IN SUCH A MANNER AS TO EXPOSE 75% LEAN.
        3. ALL PRODUCTS MUST BE PROCESSED AND SLAUGHTERED IN THE U.S. UNDER
           USDA INSPECTION.
     C. INGREDIENTS NOT TO BE INCLUDED ARE AS FOLLOWS:
        1. BOAR MEAT
        2. WATER
        3. FOREIGN OBJECTS
        4. MECHANICALLY SEPARATED MEAT
        5. ORGAN MEAT
        6. WET ICE
        7. ANY TENDERIZED AGENTS
        8. EXCESSIVE ABDOMINAL TISSUE
        9. BLOOD CLOTS
       10. BRUISED MEAT
       11. BACKSTRAPS
       12. CARTILAGE AND BONES
       13. SKIN
       14. SEEDY MAMMARY TISSUES
       15. LYMPH GLANDS
     D. INCOMING MEAT:
        1. ALL SHALL BE CLEAN, WHOLESOME AND UNADULTERATED.
        2. PRODUCT WILL BE REJECTED IF IT HAS BEEN ABUSED IN ANY WAY SUCH
           AS:
           A. STORED WITHOUT PROPER REFRIGERATION
           B. IMPROPERLY HANDLED
     E. PERCENT FAT:
        1. 2% VARIANCE WILL BE ACCEPTABLE IN FAT TO LEAN RATIO.
        2. ANY VARIATION ABOVE 2% OF THE MAXIMUM FAT REQUIREMENT WILL
            RESULT IN MONETARY COMPENSATION BASED ON THE FOLLOWING FORMULA:
            A. INVOICED PRICE/LEAN GUARANTEED X % TOO FAT = LEAN VALUE.
            B. LEAN VALUE X TOTAL WEIGHT OF SHIPMENT = CLAIM VALUE.
        3. MONETARY COMPENSATION FORMULA EXAMPLE:
           A. 40,500 LBS. OF 72/28 TRIM SOLD AT $0.523 TESTED AT 32% FAT
              BY AN INDEPENDENT LABORATORY.
           B. 32% - 28% = 4.0% TOO FAT
           C. (.5230/.72) X 4/100 = $.029056 (LEAN VALUE)

           D. $.029056 X 40,500 LBS = $1,176.75 (CLAIM VALUE)
        4. ANY SHIPMENT TESTED WITH THE ABOVE 5 PERCENT VARIATION IN FAT
           TO LEAN RATIO WILL BE REJECTED.
     F. SOURCE OF COMMODITY
        1. PORK SHALL BE FROM HOGS SLAUGHTERED AND PREPARED IN
           ESTABLISHMENTS REGULARLY OPERATED UNDER THE MEAT AND POULTRY
           INSPECTION (MPI) REGULATIONS OF THE USDA.
        2. PORK SHALL BE IN EXCELLENT CONDITION, I.E. EXPOSED LEAN AND FAT
           SURFACES SHALL BE OF A COLOR AND BLOOM TYPICAL OF PORK WHICH
           HAS BEEN PROPERLY STORED AND HANDLED.
        3. CUT SURFACES SHALL SHOW NO MORE THAN SLIGHT DARKENING OR AGING,
           AND/OR MICROBIAL ACTIVITY.
        4. NO ODORS FOREIGN TO FRESH MEAT SHALL BE PRESENT AND THE MEAT
           SHALL SHOW NO EVIDENCE OF FREEZING, DEFROSTING OR MISHANDLING.
        5. ALL ESTABLISHMENTS SUPPLYING PORK TRIMMINGS TO TDCJ WILL BE
           REQUIRED TO PROVIDE ASSURANCE OF EFFECTIVE HACCP PLAN UPON
           REQUEST. THIS PLAN MUST CONTAIN THE HAZARD ANALYSIS, MONITORING
           PROCEDURES, CORRECTIVE ACTIONS AND RETENTION.
     TESTING
        1. FIVE (5) RANDOM COMBOS PER LOAD WILL BE SAMPLED (6-10
           REPRESENTATIVE CORE SAMPLES PER COMBO) BY THE CUSTOMER AT THE
           TIME OF UNLOADING.
        2. THESE SAMPLES WILL BE COLLECTED BY CUSTOMER PERSONNEL USING A
           36" BY 2" DIAMETER CORE DRILL AND TESTED FOR PROPER FAT CONTENT.
        3. THE RANDOM SAMPLES SELECTED WILL REPRESENT THE ENTIRE LOAD.
        4. SHOULD THE AVERAGE FOR THE SAMPLES TEST BETWEEN 2.1% AND 5% OVER
           THE SPECIFIED FAT CONTENT, THEN THE SAMPLES COLLECTED BY THE
           CUSTOMER PERSONNEL WILL BE SENT TO AN INDEPENDENT LAB
           DESIGNATED BY THE CONTRACTOR.
        5. A MONETARY CLAIM WILL BE SUBMITTED ACCORDING TO SECTION (E),
           BASED ON THE INDEPENDENT LAB RESULTS.
        6. SHOULD THE AVERAGE OF THE SAMPLES TEST MORE THAN 5% OVER THE
           SPECIFIED FAT CONTENT, THE LOAD WILL BE PLACED ON HOLD.
        7. THE CONTRACTOR WILL BE NOTIFIED AND SAMPLES WILL BE SENT TO
           AN INDEPENDENT LAB DESIGNATED BY THE CONTRACTOR.
        8. SHOULD THE INDEPENDENT LAB RESULTS CONFIRM MORE THAN 5% OVER
           SPECIFICATION, THE LOAD WILL BE REJECTED.
        9. AT THE TIME OF REJECTION, THE LOAD WILL BE THE RESPONSIBILITY
           OF THE CONTRACTOR.
       10. IF THE INDEPENDENT LAB SUBSTANTIATES THE CLAIM, THE CONTRACTOR
           WILL PAY ALL COSTS ASSOCIATED WITH THE TESTING.
       11. IF THE INDEPENDENT LAB DOES NOT SUBSTANTIATE THE CLAIM ALL COST
           ASSOCIATED WITH THE TESTING SHALL BE PAID BY THE CUSTOMER.
       12. SHOULD THE CONTRACTOR REQUEST TO HAVE AN INDEPENDENT LAB COLLECT
           THE SAMPLES FOR TESTING, THE COST WILL BE THE RESPONSIBILITY OF
           THE CONTRACTOR IN ALL CASES.
     DELIVER TO:
       TDCJ
       MICHAEL - PACKING PLANT
       2664 FM 2054

       TENNESSEE COLONY, TX 75886
     DELIVER TO:
       TDCJ
       MICHAEL - PACKING PLANT
       2664 FM 2054
       TENNESSEE COLONY, TX 75886
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.

     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
ORDER TOTAL:$     19,667.38