Business and Finance Division

C

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY       U/M        UNIT PRICE       EXTENSION
001  390-49-000036                     40000.0000    LB           1.027000       41080.00
     MEAT, BEEF, FRESH TRIMMINGS, 65% LEAN
     SOURCE FOR BEEF TRIMMINGS:
     CARGILL, PALADURO, NATIONAL, AFG, H&B, HUSE'S, JBS PACKERLAND,
     L&H PACKING, SAM KANE, MQF
     THE PRICE TO BE INVOICED WILL BE BASED ON THE WEIGHTED WEEKLY AVERAGE,
     FOR THE WEEK PRIOR TO DELIVERY, FOR "BEEF TRIMMINGS, (65% LEAN),
     FRESH", NATIONAL, AS PUBLISHED IN THE "WEEKLY NATIONAL CARLOT MEAT
     REPORT" ATTAINABLE THROUGH USDA MARKET NEWS, DES MOINES, IA.,
     515-284-4460 OR ON THE WEB AT:
     HTTP://WWW.AMS.USDA.GOV/MNREPORTS/ISWWKLYBLUE.PDF
     PRICE BASED ON THE WEEKLY NATIONAL CARLOT MEAT REPORT PLUS A CONSTANT
     OF $0.116 PER POUND.
     A. 65% LEAN
     B. INGREDIENTS THAT MAY BE INCLUDED IN BEEF TRIM COMBOS ARE AS
        FOLLOWS:
        1. COW MEAT OBTAINED FROM BONING COWS, BONELESS PRIMAL AND
           SUB-PRIMAL FROM FED SLAUGHTER STEERS AND HEIFERS, AND WHOLE
           CARCASS TRIMMINGS IN NATURAL PROPORTIONS.
        2. SHANK MEAT IS PERMISSABLE IF TENDONS OR LIGAMENTS ARE REMOVED
           IN SUCH A MANNER AS TO EXPOSE 75% LEAN. ALL PRODUCTS MUST BE
           PROCESSED AND SLAUGHTERED IN THE U.S. UNDER USDA INSPECTION.
      C. INGREDIENTS NOT TO BE INCLUDED ARE AS FOLLOWS:
         1. CHEEK MEAT
         2. HEAD MEAT
         3. BULL MEAT
         4. WATER
         5. FOREIGN OBJECTS
         6. MECHANICALLY SEPARATED MEAT
         7. ORGAN MEAT
         8. WET ICE
         9. ANY TENDERIZING AGENTS
          10. EXCESSIVE ABDOMINAL TISSUE
          11. BLOOD CLOTS
          12. BRUISED MEAT
          13. BACKSTRAP
          14. CARTILAGE
          15. BONES
       D. INCOMING MEAT:
          1.  SHALL BE CLEAN, WHOLESOME, AND UNADULTERATED
          2.  SHIPPED IN CLEAN, COVERED AND UNBROKEN CONTAINERS/BOXES
          3.  INCOMING TRAILERS SHALL BE CLEAN AND ODOR FREE
         4.  BOX COATINGS SHOULD BE MADE FROM MATERIAL THAT WILL NOT STICK
             TO THE MEAT OR PLASTIC LINERS SHALL BE PROVIDED
      E. PERCENT FAT:
         1.  FAT TO LEAN RATIO: 2% VARIANCE WILL BE ACCEPTABLE
         2.  ANY VARIATION ABOVE 2% OF THE MAXIMUM FAT REQUIREMENT WILL
             RESULT IN MONETARY COMPENSATION BASED ON THE FOLLOWING FORMULA
             (INVOICED PRICE/LEAN GUARANTEED) X % TOO FAT = LEAN VALUE
             X TOTAL WEIGHT OF SHIPMENT - CLAIM VALUE

             THE % TO FAT = INDEPENDENT LAB RESULT - % FAT GUARANTEE
       3.  MONETARY COMPENSATION FORMULA
           EXAMPLE:
           40,500 LBS OF 65/35 TRIM SOLD AT $0.6510 TESTED AT 39% FAT BY
           AN INDEPENDENT LAB: 39% - 35% = 4.0% TOO FAT
           (.6510/.65) X4/100 = $.04006 (LEAN VALUE)
           $.04006 X 40,500 LBS = $1,622.43 (CLAIM VALUE)
      F. REJECTION
         1.  ANY SHIPMENT TESTED WITH ABOVE 5% VARIATION IN FAT TO LEAN
             RATIO WILL BE REJECTED.
         2.  PRODUCT WILL BE REJECTED IF IT HAS BEEN ABUSED IN ANY WAY
         3.  STORED WITHOUT PROPER REFRIGERATION
         4.  IMPROPERLY HANDLED
         5.  EVIDENCE OF EXCESSIVE BACTERIAL GROWTH
         6.  SHOWS ANY OTHER EVIDENCE THAT WOULD CAUSE IT TO BE UNFIT FOR
             HUMAN COMSUMPTION
     TDCJ WILL PLACE THE ORDER ON THE 14TH/15TH OF THE CURRENT MONTH
     (EX: SEPT) FOR DELIVERY OF A SPECIFIC QUANTITY AND ON WHICH DAY THE
     TRUCK LOADS ARE TO BE DELIVERED FOR THE ENTIRE NEXT MONTH (EX: OCT).
     THE 1ST TRUCK LOAD IS TO BE DELIVERED (16 DAYS LATER) IN THE 1ST WEEK
     OF OCTOBER WITH MULTIPLE TRUCKLOADS EACH WEEK THEREAFTER UNTIL THE
     LAST TRUCK LOAD IS DELIVERED IN THE LAST WEEK OF OCTOBER.
     THE PROCESS BEGINS AGAIN WITH THE ISSUANCE OF ANOTHER ORDER ON THE
     14TH/15TH OF THE NEXT MONTH FOR DELIVERY BY THE 1ST OF THE PRECEDING
     MONTH, ETC.
     ON AVERAGE 4 TRUCKLOADS ARE REQUIRED PER WEEK.
      TESTING - POST AWARD
        A.  SAMPLES WILL BE COLLECTED BY TDCJ PERSONNEL USING A 36 INCH X 2
            INCH DIAMETER CORE DRILL FROM ANY GIVEN DELIVERED LOAD.
        B.  THE SAMPLES WILL BE TESTED BY USING A FAT ANALYZING MACHINE TO
            INSURE PROPER FAT CONTENT.
        C.  TEST CONSISTS OF 10 RANDOM COMBOS, ONE CORE SAMPLE OF EACH.
            1. SAMPLES ONE (1) THRU FIVE (5) ARE COMBINED AND ANALYZED
            2. SAMPLES SIX (6) THRU TEN (10) ARE COMBINED AND ANALYZED
            3. THE RESULTS OF THESE TWO (2) TESTS ARE THEN AVERAGED
      D.  IN THE EVENT THE ABOVE AVERAGE EXCEEDS 38% FAT, AN ADDITIONAL
          SAMPLING IS PERFORMED. THE SECONDARY TEST CONSISTS OF FIVE (5)
          RANDOM CORE SAMPLES PER COMBO PER LOAD. EACH INDIVIDUAL COMBO'S
          FIVE (5) CORE SAMPLES WILL BE COMBINED AND ANALYZED. THE RESULTS
          OF THE FIVE (5) COMBOS WILL THEN BE AVERAGED.
      E.  SHOULD THE AVERAGE OF THE SAMPLES TEST BETWEEN 2.1% AND 5% OVER
          THE SPECIFIED FAT CONTENT, THEN THE SAMPLES COLLECTED BY TDCJ
          PERSONNEL WILL BE SENT TO AN INDEPENDENT LAB DESIGNATED BY THE
          CONTRACTOR. A MONETARY CLAIM WILL BE SUBMITTED ACCORDING TO
          SECTION A.6.3.D, BASED ON THE INDEPENDENT LAB RESULTS.
      F.  SHOULD THE AVERAGE OF THE SAMPLES TEST MORE THAN 5% OVER THE
          SPECIFIED FAT CONTENT, THE LOAD WILL BE PLACED ON HOLD. THE
          CONTRACTOR WILL BE NOTIFIED AND THE SAMPLES WILL BE SENT TO AN
          INDEPENDENT LAB DESIGNATED BY THE CONTRACTOR. SHOULD THE
          INDEPENDENT LAB RESULTS CONFIRM MORE THAN 5% OVER THE

          SPECIFICATION, THE LOAD WILL BE REJECTED. AT THE TIME OF
          REJECTION THE LOAD WILL BE THE RESPONSIBILITY OF THE CONTRACTOR.
      G.  IF THE INDEPENDENT LAB SUBSTANTIATES THE CLAIM, THE CONTRACTOR
          WILL PAY ALL COSTS ASSOCIATED WITH THE TESTING.
      H.  IF THE INDEPENDENT LAB DOES NOT SUBSTANTIATE THE CLAIM, ALL
           COSTS ASSOCIATED WITH THE TESTING WILL BE PAID BY TDCJ. SHOULD
           THE CONTRACTOR REQUEST TO HAVE AN INDEPENDENT LAB COLLECT THE
           SAMPLES FOR TESTING, THIS COST WILL BE THE RESPONSIBILITY OF THE
           CONTRACTOR IN ALL CASES.
     DELIVER TO:
       TDCJ
       NEAL UNIT BEEF PROCESSING PLANT
       9055 SPUR 591
       AMARILLO, TX. 79107
     DELIVER TO:
       TDCJ
       NEAL UNIT BEEF PROCESSING PLANT
       9055 SPUR 591
       AMARILLO, TX. 79107
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICE INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO

     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
ORDER TOTAL:$     41,080.00