Business and Finance Division

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY    U/M        UNIT PRICE           EXTENSION
     THIS BLANKET PURCHASE ORDER DOCUMENT SERVES AS THE ORDERING OR
     RELEASING INSTRUMENT ASSOCIATED WITH THE AWARD OF INVITATION FOR BIDS
     (IFB) NO. IW157997. UNLESS NOTED HEREIN, ALL PRICES, TERMS, AND
     CONDITIONS OF SAID REQUEST FOR OFFER REMAIN UNCHANGED.
     THE TERM OF THIS BLANKET PURCHASE ORDER WILL BE DATE OF AWARD
     THROUGH AUGUST 31, 2023, WITH TWO (2) ONE (1) YEAR RENEWAL OPTIONS.
     THROUGH MUTUAL AGREEMENT THE RESULTING CONTRACT MAY BE EXTENDED
     FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS.  IF EXTENDED, EACH
     EXTENSION SHALL EXPIRE ON AUGUST 31 OF THE EXTENSION PERIOD.
     OPTIONAL RENEWAL PERIODS:
     SEPTEMBER 1, 2024 - AUGUST 31, 2025
     SEPTEMBER 1, 2025 - AUGUST 31, 2026
     ANY EXTENSIONS SHALL BE UNDER THE SAME TERMS AND CONDITIONS
     AS THE ORIGINAL CONTRACT.
     TDCJ PERSONNEL AUTHORIZED TO MAKE RELEASES AGAINST THIS BLANKET
     PURCHASE ORDER ARE:
     ANDREA KINDSCHI
     COURTNEY HARRIS
     DARLENE TREJO
     JENNIFER RAGAN
     KEITH FARRELL
     JOHN FLORES
     PAMELA LANE
     WILLIAM BRASFIELD
     DELIVERY:
     AWARDED VENDOR WILL BE NOTIFIED PRIOR TO
     SEPTEMBER 1 WITH THE DELIVERY AMOUNTS PER WEEK
     AND THE REQUIREMENTS FOR INVOICING.
     DELIVERIES TO BE MADE ONCE EACH WEEK IN
     AMOUNTS SPECIFIED BY THE LAUNDRY AND FOOD
     SERVICE HEADQUARTERS.
     DELIVERIES TO BE MADE TO THE ATTENTION
     OF UNIT FOOD SERVICE MANAGER IV.  COORDINATION
     OF MULTIPLE DELIVERIES WILL BE WITH THE FOOD
     SERVICE MANAGER IV.
     EACH DELIVERY SHALL BE ACCOMPANIED BY A
     DELIVERY TICKET WITH THE FOLLOWING INFORMATION:
      1. COMPANY NAME
      2. DATE
      3. ITEM
      4. QUANTITY DELIVERED
      5. DRIVER'S SIGNATURE
      6. TDCJ'S FOOD SERVICE PERSONNEL SIGNATURE
     DELIVERY TICKET IS TO BE LEFT WITH THE FOOD SERVICE PERSONNEL.
     IN THE EVENT OF A UNIT EMERGENCY, FOOD SERVICE
     MANAGER IV OR DESIGNEE MAY CONTACT THE
     VENDOR DIRECTLY TO REQUEST ADDITIONAL AMOUNTS
     AND/OR DELIVERY.
     SOME UNITS WILL REQUIRE MULTIPLE DELIVERY
     LOCATIONS WITHIN THE SAME COMPOUND, E.G.,

     MAIN BUILDING, TRUSTY CAMP, HIGH SECURITY
     UNIT, WORK CAMP, HOSPITAL, ETC.
     REPLACEMENT/CREDIT:
     ANY BREAD REFUSED BY A UNIT AT TIME OF DELIVERY
     BECAUSE OF MOLD WILL BE REPLACED BY VENDOR
     AT NEXT AVAILABLE DELIVERY.  CREDIT MEMO WILL
     NOT BE ACCEPTABLE.
     RACKS:
     SUFFICIENT NUMBER OF BREAD RACKS FOR HOLDING
     BREAD DELIVERED TO EACH UNIT SHALL BE
     FURNISHED BY VENDOR.  RACKS MUST BE PICKED UP
     BY VENDOR WITHIN 30 DAYS AFTER THE END OF THE
     CONTRACT.  IF RACKS ARE NOT PICKED UP, AGENCY
     WILL DISCARD ALL RACKS AT NO COST TO THE AGENCY.
     QUANTITIES:
     QUANTITIES INDICATED ON THE BLANKET PURCHASE
     ORDER ARE ESTIMATES FOR EVALUATION PURPOSES
     ONLY AND ARE NOT TO BE CONSIDERED AS A MINIMUM
     OR MAXIMUM THAT TDCJ MAY ORDER.
     QUANTITIES ARE ESTIMATES BASED UPON PREVIOUS
     AND PROJECTED USAGE FOR A ONE-YEAR PERIOD.
     TDCJ SHALL PURCHASE ONLY THOSE QUANTITIES
     REQUIRED.
     VENDORS SHALL NOT DELIVER IN EXCESS OF P.O.
     AMOUNTS WITHOUT PRIOR APPROVAL AND WRITTEN
     CONFIRMATION FROM TDCJ CONTRACTS AND PROCUREMENT.
     REMAINING BALANCES ON A P.O. WILL BE
     AUTOMATICALLY CANCELLED AT THE END OF THE
     CONTRACT PERIOD.
     INVOICING:
     VENDOR SHALL INVOICE AFTER EACH DELIVERY.
     STATEMENTS WILL NOT BE ACCEPTABLE AS AN
     INVOICE.
     INVOICES SHALL BE SUBMITTED TO:
     TDCJ ACCOUNTS PAYABLE
     P.O. BOX 4018
     HUNTSVILLE, TX  77342-4018
     VENDOR SHALL PROVIDE THE FOLLOWING
     INFORMATION ON EACH INVOICE:
     TDCJ BLANKET PURCHASE ORDER NUMBER
     INVOICE NUMBER
     LOCATION OF DELIVERY
     DATE OF DELIVERY
     ITEM DELIVERED / QUANTITY DELIVERED
     DELIVERY TICKET NUMBER
     UNIT PRICE
     EXTENDED PRICE (TOTAL PRICE)
     REMIT TO ADDRESS TO INCLUDE:  COMPANY NAME,
     ADDRESS, CONTACT PERSON, TELEPHONE, AND FAX
     NUMBERS.

     FAILURE OF THE VENDOR TO PROPERLY INVOICE THE
     AGENCY MAY DELAY PAYMENT PROCESSING AND IS
     NOT THE RESPONSIBILITY OF THE AGENCY.
001  375-15-001008                    77985.00    EA           1.340000         104499.90
     LOAF BREAD, SLICED, WHITE OR WHEAT, SANDWICH
     STYLE. UP TO 72 HOUR OLD. MINIMUM 20 OZ LOAF.
     ITALIAN, FRENCH OR TEXAS TOAST WILL NOT BE
     ACCEPTABLE. NO RYE, PUMPERNICKLE AND RAISIN.
     DELIVERY DATES TO BE ONCE WEEKLY ON TUESDAYS FOR THE AMOUNT OF 1148
     LOAVES PER DELIVERY. DELIVERY LOCATION MAY ALSO REQUEST ADDITIONAL
     LOAVES AS NEEDED
     PRODUCT CODE: 510.1014.0
     FILL SIZE: 20 OZ.
     DELIVER TO:
       TDCJ
       STEVENSON UNIT SUPPLY
       1525 FM 766
       CUERO, TX  77954
     PAYMENT:
      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
     ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
     ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
     BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
     PAYMENTS, AND DELINQUENT CHILD SUPPORT.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICING INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     9. INCORRECT INVOICES WILL BE RETURNED TO THE VENDOR FOR CORRECTION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

     SECURITY:
      WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
      COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED.  THIS
      INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
      OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES.  SPECIFIC
      REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
     1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
        DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
        WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
        SECURITY ESCORT THROUGHOUT THEIR DELIVERY.  ALL DELIVERY
        STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
        STAFF.  DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
        FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
        FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
        INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
        HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
        (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
        IN THE ADDRESS BAR OF YOUR BROWSER.)
        THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
        ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
        PRIOR TO ANY DELIVERY.
     2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
        INSPECTION WHILE ON TDCJ PROPERTY.
     3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
        DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
        AT ALL TIMES.
     4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
        ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
        LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
        TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
        CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
        DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
     5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
        WITH THE CURRENT BUSINESS ENVIRONMENT.
     6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
        PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
        THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
        A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
        PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
        THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
        A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
        BURDEN ON STAFF.
     7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
        NOT BE IN DELIVERY VEHICLE.
     TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
     ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
     THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
     RESPONSIBLE FOR INTERPRETING THESE RULES.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     DATON SPLAWN, CTCD

     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA, SUITE 703
     HUNTSVILLE, TX 77340
     PH: 936-437-3853
     EMAIL:  DATON.SPLAWN@TDCJ.TEXAS.GOV
     FOR QUESTIONS OR INQUIRIES CONTACT:
     BRIAN JORDAN
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA, SUITE 703
     HUNTSVILLE, TX 77340
     PH: 936-437-3901
     EMAIL:  BRIAN.JORDAN@TDCJ.TEXAS.GOV
ORDER TOTAL:$    104,499.90