Business and Finance Division

DESTINATION

PREPAID

ITEM          DESCRIPTION                 QTY    U/M        UNIT PRICE           EXTENSION
     THIS BLANKET PURCHASE ORDER DOCUMENT SERVES AS THE ORDERING OR
     RELEASING INSTRUMENT ASSOCIATED WITH THE AWARD OF THE TEXAS
     DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) PURCHASE ORDER NO.
     696-4-BP403060 (INVITATION FOR BID# IW153812). UNLESS NOTED
     HEREIN, ALL PRICES, TERMS AND CONDITIONS OF SAID CONTRACT REMAIN
     UNCHANGED.
     RENEWAL PERIODS, IF EXERCISED:
     SEPTEMBER 1, 2024 - AUGUST 31, 2025
     SEPTEMBER 1, 2025 - AUGUST 31, 2026
     SEPTEMBER 1, 2026 - AUGUST 31, 2027
     SEPTEMBER 1, 2027 - AUGUST 31, 2028
     IF RENEWED, EACH RENEWAL SHALL EXPIRE ON AUGUST 31ST OF THE
     RENEWAL PERIOD. THE RENEWAL, IF EXERCISED, SHALL BE AT THE
     EXCLUSIVE OPTION OF THE AGENCY. ANY RENEWAL WILL BE UNDER THE SAME
     TERMS AND CONDITIONS AS THE ORIGINAL ORDER, TO INCLUDE ANY AMENDMENTS.
     AUTHORIZED PERSONNEL TO ISSUE RELEASES AGAINST THIS BLANKET
     PURCHASE ORDER ARE AS FOLLOWS:
     DESIRE MACDONALD
     LUCIA MAYES
     MELINDA MIMMS
     MIRANDA ROSE
     A WRITTEN REQUEST FOR A PRICE INCREASE MAY BE SUBMITTED TO THE
     DEPARTMENT NO LATER THAN JUNE 1 OF EACH YEAR. THE DEPARTMENT WILL
     REVIEW THE REQUEST AND ANY CHANGE, BOTH INCREASE OR DECREASE IN
     PRICE, WILL BE BASED ON THE SPECIFIC INDEX AS PUBLISHED BY THE
     BUREAU OF LABOR STATISTICS, WASHINGTON, D.C. 20212, REGION VI,
     214-767-6970, INDEX NUMBER PCU4931204931202 - WAREHOUSING AND
     AND STORAGE OF REFRIGERATED GOODS.
     THE TDCJ RESERVES THE RIGHT TO INCREASE, DECREASE, CHANGE OR CANCEL
     THE ORDER VIA A PURCHASE ORDER CHANGE NOTICE (POCN). CONTRACTOR SHALL
     BE NOTIFIED IN WRITING BY A POCN OF ANY CHANGES MADE TO THIS BPO.
     THE TDCJ RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITHOUT CAUSE WITH
     THIRTY (30) DAYS WRITTEN NOTICE TO THE VENDOR.
     ESTIMATED QUANTITIES:
     THE QUANTITIES INDICATED HERE ARE ESTIMATES ONLY AND SHALL NOT BE
     CONSTRUED AS A MINIMUM OR MAXIMUM THAT THE AGENCY MAY ORDER. ORDERS
     WILL BE PLACED ON AN "AS NEEDED BASIS".  ANY QUANTITIES NOT OR
     DELIVERED BY AUGUST 31ST OF EACH CONTRACT YEAR WILL AUTOMATICALLY BE
     CANCELLED.
     THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) RESERVES THE RIGHT
     TO INCREASE OR DECREASE THIS CONTRACT.
     INSURANCE CERTIFICATE MUST BE KEPT UP TO DATE, WHEN RENEWED A
     NEW CERTIFICATE SHALL BE SENT TO THE TDCJ PURCHASER.
     A PAYMENT PURPOSES ONLY PO WILL BE ISSUED FOR THE FOLLOWING ITEMS NOT
     LISTED ON THE BPO SHOULD THEY OCCUR:
     1) BLAST FREEZING ON PRODUCT RECEIVED INTO FACILITY ABOVE 10F
        (ADDING AND REMOVING SPACERS AND STRETCH WRAPPING.  .0256/LB
     2) AFTER HOURS CALLOUT FEE                             $145.00
     3) OVERTIME CHARGE (2 HOUR MINIMUM)                    $145.00/HR
001  971-70-201802                 11800000.00    LB            .006800          80240.00

     COMMERCIAL COLD STORAGE RENTAL SPACE
     FOR THE STORAGE OF TDCJ FOOD SERVICE DEPARTMENT
     VARIOUS FOOD ITEMS.
     HANDLING CHARGE (IN) TO INCLUDE UNLOADING OF TRUCK
     COMMERCIAL COLD STORAGE RENTAL SPACE FOR THE STORAGE OF VARIOUS TDCJ
     FOOD SERVICE DEPARTMENT FOOD ITEMS.
     DELIVER TO:
       TDCJ - TRANSPORTATION & SUPPLY
       861 I.H. 45 NORTH
       P.O. BOX 99
       HUNTSVILLE, TX  77320
002  971-70-201802                 12000000.00    LB            .009400         112800.00
     COMMERCIAL COLD STORAGE RENTAL SPACE
     FOR THE STORAGE OF TDCJ FOOD SERVICE DEPARTMENT
     VARIOUS FOOD ITEMS.
     HANDLING CHARGE (OUT) TO INCLUDE LOADING THE TRUCK
     COMMERCIAL COLD STORAGE RENTAL SPACE FOR THE STORAGE OF VARIOUS TDCJ
     FOOD SERVICE DEPARTMENT FOOD ITEMS.
     DELIVER TO:
       TDCJ - TRANSPORTATION & SUPPLY
       861 I.H. 45 NORTH
       P.O. BOX 99
       HUNTSVILLE, TX  77320
003  971-70-201802                 21700000.00    LB            .014200         308140.00
     COMMERCIAL COLD STORAGE RENTAL SPACE
     FOR THE STORAGE OF TDCJ FOOD SERVICE DEPARTMENT
     VARIOUS FOOD ITEMS.
     STORAGE CHARGE FOR FULL MONTH BEGINNING INVENTORY AND PRODUCTS
     RECEIVED THE 1ST THROUGH 15TH OF THE MONTH
     COMMERCIAL COLD STORAGE RENTAL SPACE FOR THE STORAGE OF VARIOUS TDCJ
     FOOD SERVICE DEPARTMENT FOOD ITEMS.
     DELIVER TO:
       TDCJ - TRANSPORTATION & SUPPLY
       861 I.H. 45 NORTH
       P.O. BOX 99
       HUNTSVILLE, TX  77320
004  971-70-201802                  6000000.00    LB            .007100          42600.00
     COMMERCIAL COLD STORAGE RENTAL SPACE
     FOR THE STORAGE OF TDCJ FOOD SERVICE DEPARTMENT
     VARIOUS FOOD ITEMS.
     STORAGE FOR SPLIT MONTH
     SPLIT MONTH SHALL BEGIN ON THE 16TH OF EACH MONTH
     COMMERCIAL COLD STORAGE RENTAL SPACE FOR THE STORAGE OF VARIOUS TDCJ
     FOOD SERVICE DEPARTMENT FOOD ITEMS.
     DELIVER TO:
       TDCJ - TRANSPORTATION & SUPPLY
       861 I.H. 45 NORTH
       P.O. BOX 99
       HUNTSVILLE, TX  77320
     PAYMENT:

      PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
      (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
      GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
      REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
     AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
     ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
     ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
     BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
     PAYMENTS, AND DELINQUENT CHILD SUPPORT.
     VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
     (ELECTRONIC FUNDS TRANSFER):
     GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
     TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
     (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
     PAYABLE AT (936)437-8761 OR (936)437-6357.
     REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
     VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
     DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
     WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
     ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
     INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
     WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
     TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
     YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
     INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
     ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
     CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
     THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
     INFORMATION IS AVAILABLE VIA THE INTERNET AT:
     HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
     (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
     IN THE ADDRESS BAR OF YOUR BROWSER.)
     SHIPPING AND INVOICING INSTRUCTIONS:
     FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
     IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
     THE VENDOR WITHOUT NOTICE.
     SHIPPING INSTRUCTIONS:
     1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
        TDCJ AS LISTED ON THE PURCHASE ORDER.
     2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
        UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
     3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
     4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
        NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
        WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
        VENDOR'S EXPENSE.
     5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
        CARTONS, PACKAGES, BUNDLES, ETC.
     INVOICING INSTRUCTIONS:
     1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT

        OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
     2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
        BY THE TDCJ.
     3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
        PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
     4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER.  ONLY ONE
        PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
        BEGINS WITH AN 'E', EXAMPLE - EX000123)
     5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
        EACH INVOICE.
     6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
        HUNTSVILLE, TX 77342-4018.
        *ONLY DISCOUNTED INVOICES MAY BE EMAILED.
     7. DISCOUNTED INVOICES MUST BE EMAILED TO
        TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
     8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
     9. INCORRECT INVOICES WILL BE RETURNED TO THE VENDOR FOR CORRECTION.
     IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
     ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
     MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
     AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
     CODE (TEXAS PUBLIC INFORMATION ACT).  THE PUBLIC INFORMATION ACT
     MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
     AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
     THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
     CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
     INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
     REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
     ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
     AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
     COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
     SECURITY:
      WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
      COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED.  THIS
      INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
      OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES.  SPECIFIC
      REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
     1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
        DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
        WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
        SECURITY ESCORT THROUGHOUT THEIR DELIVERY.  ALL DELIVERY
        STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
        STAFF.  DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
        FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
        FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
        INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
        HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
        (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
        IN THE ADDRESS BAR OF YOUR BROWSER.)
        THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

        ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
        PRIOR TO ANY DELIVERY.
     2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
        INSPECTION WHILE ON TDCJ PROPERTY.
     3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
        DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
        AT ALL TIMES.
     4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
        ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
        LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
        TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
        CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
        DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
     5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
        WITH THE CURRENT BUSINESS ENVIRONMENT.
     6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
        PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
        THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
        A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
        PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
        THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
        A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
        BURDEN ON STAFF.
     7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
        NOT BE IN DELIVERY VEHICLE.
     TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
     ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
     THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
     RESPONSIBLE FOR INTERPRETING THESE RULES.
     FOR QUESTIONS OR INQUIRIES CONTACT:
     LIBBY MOORE, CTCD
     TDCJ CONTRACTS AND PROCUREMENT
     TWO FINANCIAL PLAZA STE. 703
     HUNTSVILLE, TX 77340
     PH:  936-437-3860
     EMAIL: LIBBY.MOORE@TDCJ.TEXAS.GOV
ORDER TOTAL:$    543,780.00