Business and Finance Division
Contracts and Procurement Department
Details of Blanket Purchase Order - 696-4-BP402983
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| F.O.B.: | DESTINATION |
Freight Terms: | PREPAID |
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| This document is a Blanket Purchase Order establishing an agreement to purchase goods or services as identified herein. No quantities are ordered by the issuance of this order nor shall vendor have an obligation to provide any item covered by this agreement unless and until a Blanket Purchase Order Release is issued by TDCJ. Only authorized TDCJ personnel may make releases against this order and shall do so by either telephone, fax, or mail. The term of this Blanket Purchase Order commences on 09-01-2023 and ends on 08-31-2024 |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
THIS BLANKET PURCHASE ORDER (BPO) DOCUMENT SERVES AS THE ORDERING OR
RELEASING INSTRUMENT ASSOCIATED WITH THE TEXAS DEPARTMENT OF CRIMINAL
JUSTICE (TDCJ) INVITATION FOR BID # IW155958. UNLESS NOTED HEREIN, ALL
PRICES, TERMS, AND CONDITIONS OF SAID INVITATION FOR BID REMAIN
UNCHANGED.
THE TERM OF THIS BPO IS SEPTEMBER 1, 2023 THROUGH AUGUST 31, 2024.
THE FOLLOWING ARE AUTHORIZED PERSONNEL WHO MAY MAKE RELEASES AGAINST
THIS BLANKET PO:
AUTHORIZED USERS:
BRANDON MCMURREY SUSAN LETTER
NOLAN NICHOLS EMMA ESCALANTE
CHRISTOPHER CARTER
A BLANKET RELEASE P.O. SHALL BE SENT TO THE CONTRACTOR EITHER BY EMAIL
OR U.S. POSTAL MAIL.
THE TDCJ RESERVES THE RIGHT TO INCREASE, DECREASE, CHANGE, OR CANCEL
THE ORDER VIA A PURCHASE ORDER CHANGE NOTICE (POCN). CONTRACTOR SHALL
BE NOTIFIED IN WRITING BY A POCN OF ANY CHANGES MADE TO THIS BPO.
THE TDCJ RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITHOUT CAUSE WITH
THIRTY (30) DAYS WRITTEN NOTICE TO THE VENDOR.
ESTIMATED QUANTITIES:
THE QUANTITIES INDICATED HERE ARE ESTIMATES ONLY AND SHALL NOT BE
CONSTRUED AS A MINIMUM OR MAXIMUM THAT THE AGENCY MAY ORDER. ORDERS
WILL BE PLACED ON AN "AS NEEDED" BASIS. ANY QUANTITIES NOT ORDERED BY
AUGUST 31ST OF EACH CONTRACT YEAR WILL AUTOMATICALLY BE CANCELLED.
001 989-91-000001 28.00 EA 75.000000 2100.00
ROUTINE INFLUENT TESTING - CONDUCTED TWO (2) TIMES PER MONTH
TO INCLUDE THE FOLLOWING:
PH (FIELD TEST) - GRAB SAMPLE
BOD5 - GRAB SAMPLE
TSS - GRAB SAMPLE
NH3-N GRAB SAMPLE
ALL TESTS ARE TO BE CONSIDERED AS ONE (1) UNIT
DELIVER TO:
TDCJ
CLEMENS - UNIT MAINTENANCE
11034 HWY 36
BRAZORIA, TX 77422
002 989-91-000002 55.00 EA 40.000000 2200.00
ROUTINE AERATION TESTING - CONDUCTED ONE (1) TIME PER WEEK
TO INCLUDE THE FOLLOWING:
MLSS ON BASIN 1 - GRAB SAMPLE
MLSS ON RAS 1 - GRAB SAMPLE
ALL TESTS ARE TO BE CONSIDERED AS ONE (1) UNIT
DELIVER TO:
TDCJ
CLEMENS - UNIT MAINTENANCE
11034 HWY 36
BRAZORIA, TX 77422
003 989-91-000024 55.00 EA 140.000000 7700.00
ROUTINE EFFLUENT TESTING - CONDUCTED ONE TIME PER WEEK
TO INCLUDE THE FOLLOWING:
DO (FIELD TEST) - GRAB SAMPLE
PH (FIELD TEST) - GRAB SAMPLE
TSS - COMPOSITE SAMPLE
NH3-N - COMPOSITE SAMPLE
CBOD5 - COMPOSITE SAMPLE
E. COLI - GRAB SAMPLE
DELIVER TO:
TDCJ
CLEMENS - UNIT MAINTENANCE
11034 HWY 36
BRAZORIA, TX 77422
004 989-91-000011 1.00 EA 1250.000000 1250.00
SLUDGE ANALYSIS - ONE (1) TIME PER YEAR
TO INCLUDE THE FOLLOWING:
TCLP - COMPOSITE SAMPLE
PCB - COMPOSITE SAMPLE
PAINT FILTER TEST - GRAB SAMPLE
DELIVER TO:
TDCJ
CLEMENS - UNIT MAINTENANCE
11034 HWY 36
BRAZORIA, TX 77422
005 989-91-000006 6.00 EA 15.000000 90.00
SLUDGE ANALYSIS (OTHER) - AS NEEDED
TO INCLUDE THE FOLLOWING:
% TOTAL SOLIDS - GRAB SAMPLE
DELIVER TO:
TDCJ
CLEMENS - UNIT MAINTENANCE
11034 HWY 36
BRAZORIA, TX 77422
006 989-91-000007 1.00 EA 400.000000 400.00
PERMIT RENEWAL - TO BE COMPLETED ANNUALLY AS NEEDED
DELIVER TO:
TDCJ
CLEMENS - UNIT MAINTENANCE
11034 HWY 36
BRAZORIA, TX 77422
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
PAYMENTS, AND DELINQUENT CHILD SUPPORT.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICING INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
9. INCORRECT INVOICES WILL BE RETURNED TO THE VENDOR FOR CORRECTION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
FOR QUESTIONS OR INQUIRIES CONTACT:
DANIEL SHAFER
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA, SUITE 703
HUNTSVILLE, TX 77340
PH: 936-437-3825
EMAIL: DANIEL.SHAFER@TDCJ.TEXAS.GOV
FOR QUESTIONS OR INQUIRIES CONTACT:
CHRISTINA KING, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA STE. 703
HUNTSVILLE, TX 77340
PH: 936-437-3826
EMAIL: CHRISTINA.KING@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 13,740.00
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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