Business and Finance Division
Contracts and Procurement Department
Details of Blanket Purchase Order - 696-4-BP402459
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| F.O.B.: | DESTINATION |
Freight Terms: | PREPAID |
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| This document is a Blanket Purchase Order establishing an agreement to purchase goods or services as identified herein. No quantities are ordered by the issuance of this order nor shall vendor have an obligation to provide any item covered by this agreement unless and until a Blanket Purchase Order Release is issued by TDCJ. Only authorized TDCJ personnel may make releases against this order and shall do so by either telephone, fax, or mail. The term of this Blanket Purchase Order commences on 09-01-2023 and ends on 08-31-2024 |
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ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION
IN ACCORDANCE WITH THE PROVISIONS OF THE ORIGINAL BLANKET ORDER
696-1-BP102804, REQUEST FOR OFFER IW027045 ALL AMENDMENTS, THIS
RENEWAL IS HEREBY ISSUED. THIS IS THE THIRD RENEWAL WITH NO
RENEWAL OPTION REMAINING. UNLESS NOTED HEREIN, ALL PRICES,
TERMS AND CONDITIONS OF SAID ORDER REMAIN UNCHANGED.
THE TERM OF THIS BPO IS SEPTEMBER 01, 2023, THROUGH AUGUST 31, 2024,
WITH NO OPTIONS TO RENEW.
ESTIMATED QUANTITIES:
THE QUANTITIES INDICATED HERE ARE ESTIMATES ONLY AND SHALL NOT BE
CONSTRUED AS A MINIMUM OR MAXIMUM THAT THE AGENCY MAY ORDER. ORDERS
WILL BE PLACED ON AN "AS NEEDED BASIS". ANY QUANTITIES NOT ORDERED OR
NOT DELIVERED BY AUGUST 31ST OF EACH CONTRACT YEAR WILL AUTOMATICALLY
BE CANCELLED.
THE TDCJ RESERVES THE RIGHT TO INCREASE/DECREASE THIS ORDER, INCLUDING
ANY RENEWAL OPTIONS, AS DETERMINED TO BE IN THE BEST INTEREST OF THE
STATE.
THE TDCJ RESERVES THE RIGHT TO INCREASE, DECREASE, CHANGE, OR CANCEL
THIS ORDER VIA PURCHASE ORDER CHANGE NOTICE (POCN).
~
THE TDCJ RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITHOUT CAUSE WITH
THIRTY (30) DAYS WRITTEN NOTICE TO THE VENDOR.
THE MINIMUM CALL OUT WILL BE ONE (1) EACH.
AUTHORIZED AGENCY PERSONNEL FOR CALL OUTS:
~
BRISCOE UNIT: CAROL MORALES
~
BUFFALO RANCH: BRANDON BODISH
DANIELLE LAMPHEAR
~
CLEMENS UNIT: LANCE HORTON
SONYA RODRIGUEZ
COFFIELD UNIT: IRA STEPHENS
CINDY FRENCH
MEMORIAL UNIT: DAVID AGNEY
MELISSA JACOBSON
WAINWRIGHT UNIT: DANIEL SWANK
AMYE NEELEY
ELLIS UNIT: ROBERT BAILEY
MELISA DEHNERT
PACK UNIT: EDWARD KOLENOVSKY
RUTH FLOURNOY
RAMSEY UNIT: DJ MILLER
BRENDA SCHMIDT
CLEMENS TC II: STEVEN BROOKSHIRE
HAZEL SANDERS
AGRIBUSINESS HQ: LAURA DEAN
KATHY GOODSON
SARAH BAKER
001 956-35-100101 1.00 EA 1050.000000 1050.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
FOR BRISCOE UNIT
TDCJ PROP NUMBER MODEL
------------------------------
229734 JD6140M
DELIVER TO:
TDCJ BRISCOE UNIT FARM OFFICE
1459 WEST HWY 85
DILLEY, TX 78017
002 956-35-100101 6.00 EA 1050.000000 6300.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
FOR BUFFALO RANCH
TDCJ PROP NUMBER MODEL
------------------------------
111296 JD8410
111297 JD8410
111295 JD8410
186920 JD8430
227347 JD4730
229133 JD8345
DELIVER TO:
TDCJ BUFFALO RANCH
14391 PRIVATE ROAD 4007
SOMERVILLE, TEXAS 77879
003 956-35-100101 4.00 EA 1050.000000 4200.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
FOR CLEMENS UNIT
TDCJ PROP NUMBER MODEL
------------------------------
186919 JD8230
111294 JD8410
187753 JD4730
229135 JD8270
004 956-35-100101 1.00 EA 1050.000000 1050.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
FOR COFFIELD UNIT
TDCJ PROP NUMBER MODEL
------------------------------
229739 JD6140M
005 956-35-100101 4.00 EA 1050.000000 4200.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
FOR MEMORIAL (FORMERLY DARRINGTON) UNIT
TDCJ PROP NUMBER MODEL
------------------------------
175145 JD7730
111293 JD8410
186979 JD4730 SPRAYER
228141 JD8330
DELIVER TO:
TDCJ MEMORIAL (FORMERLY DARRINGTON) UNIT
FARM OFFICE
59 DARRINGTON RD.
ROSHARON, TX. 77583
006 956-35-100101 1.00 EA 1050.000000 1050.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
FOR WAINWRIGHT (FORMERLY EASTHAM) UNIT
TDCJ PROP NUMBER MODEL
------------------------------
4938 JD4960
DELIVER TO:
TDCJ WAINWRIGHT (FORMERLY EASTHAM) UNIT
FARM OFFICE
2665 PRISON ROAD #1
LOVELADY, TX 75851
007 956-35-100101 3.00 EA 1050.000000 3150.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
FOR ELLIS UNIT
TDCJ PROP NUMBER MODEL
------------------------------
4939 JD4960
186980 JD4720 SPRAYER
228150 JD8420
DELIVER TO:
TDCJ ELLIS UNIT
FARM OFFICE
1697 FM 980
HUNTSVILLE, TX. 77340
008 956-35-100101 2.00 EA 1050.000000 2100.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
FOR PACK UNIT
TDCJ PROP NUMBER MODEL
------------------------------
220429 JD8420
231289 JD4730
DELIVER TO:
TDCJ PACK UNIT FARM OFFICE
2400 WALLACE PACK ROAD
NAVASOTA, TX 77868
009 956-35-100101 4.00 EA 1050.000000 4200.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
FOR RAMSEY UNIT
TDCJ PROP NUMBER MODEL
------------------------------
186918 JD8430
173141 JD8330
228774 JD8430
228773 JD4730
DELIVER TO:
TDCJ
RAMSEY UNIT FARM OFFICE
1100 FM 655
ROSHARON, TX. 77583
010 956-35-100101 1.00 EA 1050.000000 1050.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
FOR CLEMENS TRUSTEE CAMP II (FORMERLY SCOTT UNIT)
TDCJ PROP NUMBER MODEL
------------------------------
220426 JD8260
DELIVER TO:
TDCJ
CLEMENS TRUSTEE CAMP II
6999 RETRIEVE-COUNTY ROAD 290
ANGLETON, TX 77515
011 956-35-100101 3.00 EA 1050.000000 3150.00
SF2 LICENSE - INTERNET DATABASE SUBSCRIPTIONS
ANNUAL SUBSCRIPTION OF JOHN DEERE GREENSTAR GPS SERVICE
ANNUAL SUBSCRIPTION RENEWAL OF JOHN DEERE GREENSTAR GPS SERVICE
LINE RESERVED FOR NEW SUBSCRIPTIONS THAT MAY BE ADDED
DURING FY24
DELIVER TO:
TDCJ
AGRIBUSINESS, LAND AND MINERALS
861C IH 45N, SPUR 59, ROOM 116
HUNTSVILLE, TX 77320
PAYMENT:
PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF
(1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE
GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE
ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING
ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,
BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN
PAYMENTS, AND DELINQUENT CHILD SUPPORT.
VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM
(ELECTRONIC FUNDS TRANSFER):
GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO
TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER
(DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS
PAYABLE AT (936)437-8761 OR (936)437-6357.
REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED
VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT
DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS
WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE
ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND
INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE:
WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML
TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO
YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT
INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC
ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS
CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER
THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER.
INFORMATION IS AVAILABLE VIA THE INTERNET AT:
HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
SHIPPING AND INVOICING INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT
IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
SHIPPING INSTRUCTIONS:
1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE
TDCJ AS LISTED ON THE PURCHASE ORDER.
2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE
UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL.
3. SHIP INDIVIDUAL LINE ITEMS COMPLETE.
4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART
NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED
WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT
VENDOR'S EXPENSE.
5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS,
CARTONS, PACKAGES, BUNDLES, ETC.
INVOICING INSTRUCTIONS:
1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT
OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER.
2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR
BY THE TDCJ.
3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A
PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER.
4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE
PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS
BEGINS WITH AN 'E', EXAMPLE - EX000123)
5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON
EACH INVOICE.
6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018
HUNTSVILLE, TX 77342-4018.
*ONLY DISCOUNTED INVOICES MAY BE EMAILED.
7. DISCOUNTED INVOICES MUST BE EMAILED TO
TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV.
8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION.
9. INCORRECT INVOICES WILL BE RETURNED TO THE VENDOR FOR CORRECTION.
IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR
ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR
MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION
AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT
CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT
MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT
AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION.
THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS
CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC
INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE
REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN
ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE
AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S
COMPLIANCE WITH THE PUBLIC INFORMATION ACT.
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS
INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY
OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC
REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING
DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A
SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.
FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS
FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH
INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT
HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.
(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED
IN THE ADDRESS BAR OF YOUR BROWSER.)
THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF
ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,
PRIOR TO ANY DELIVERY.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND
INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.
DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION
AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO
ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY
TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND
CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE
DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE
WITH THE CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED
PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON
A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED
PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE
THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE
A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL
BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL
NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE
ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE
RESPONSIBLE FOR INTERPRETING THESE RULES.
FOR QUESTIONS OR INQUIRIES CONTACT:
AMAYA BYRD, CTCD
TDCJ CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA, SUITE 703
HUNTSVILLE, TX 77340
PH: 936-437-3851
EMAIL: AMAYA.BYRD@TDCJ.TEXAS.GOV
ORDER TOTAL:$ 31,500.00
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| Authorization Table | |
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| Name of Authorized Purchaser | Signature of Authorized Purchaser |
| All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. | |
| Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
| STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. | |
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