Business and Finance Division
Contracts and Procurement Department
Current Purchase Orders/Solicitations
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DESTINATION |
PREPAID |
This document is a Blanket Purchase Order establishing an agreement to purchase goods or services as identified herein. No quantities are ordered by the issuance of this order nor shall vendor have an obligation to provide any item covered by this agreement unless and until a Blanket Purchase Order Release is issued by TDCJ. Only authorized TDCJ personnel may make releases against this order and shall do so by either telephone, fax, or mail. The term of this Blanket Purchase Order commences on 03-01-2023 and ends on 11-30-2023 |
ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION THIS BLANKET PURCHASE ORDER (BPO) DOCUMENT SERVES AS THE ORDERING OR RELEASING INSTRUMENT ASSOCIATED WITH TDCJ REQUEST FOR PROPOSAL 696-FD-22-P005. UNLESS OTHEWISE NOTED HEREIN, ALL PRICES, TERMS AND CONDITIONS, INCLUDING BEST AND FINAL OFFER AND EXCEPTIONS AGREED UPON REMAIN UNCHANGED. THE TERM OF THIS BPO IS MARCH 01, 2023, THROUGH AUGUST 31, 2023, WITH THE OPTION TO RENEW FOR FOUR (4), ONE (1) YEAR PERIODS. IF RENEWED, EACH RENEWAL SHALL EXPIRE ON AUGUST 31ST OF THE RENEWAL PERIOD. THE RENEWAL, IF EXERCISED, SHALL BE AT THE EXCLUSIVE OPTION OF THE AGENCY. ANY RENEWAL WILL BE UNDER THE SAME TERMS AND CONDITIONS AS THE ORIGINAL ORDER, TO INCLUDE ANY AMENDMENTS. RENEWAL PERIODS, IF EXERCISED: ~ SEPTEMBER 1, 2023, THROUGH AUGUST 31, 2024 SEPTEMBER 1, 2024, THROUGH AUGUST 31, 2025 SEPTEMBER 1, 2025, THROUGH AUGUST 31, 2026 SEPTEMBER 1, 2026, THROUGH AUGUST 31, 2027 ESTIMATED QUANTITIES: THE QUANTITIES INDICATED HERE ARE ESTIMATES ONLY AND SHALL NOT BE CONSTRUED AS A MINIMUM OR MAXIMUM THAT THE AGENCY MAY ORDER. ORDERS WILL BE PLACED ON AN "AS NEEDED BASIS". ANY QUANTITIES NOT ORDERED OR NOT DELIVERED BY AUGUST 31ST OF EACH CONTRACT YEAR WILL AUTOMATICALLY BE CANCELLED. THE TDCJ RESERVES THE RIGHT TO INCREASE/DECREASE THIS ORDER, INCLUDING ANY RENEWAL OPTIONS, AS DETERMINED TO BE IN THE BEST INTEREST OF THE STATE. THE TDCJ RESERVES THE RIGHT TO INCREASE, DECREASE, CHANGE, OR CANCEL THIS ORDER VIA PURCHASE ORDER CHANGE NOTICE (POCN). ~ THE TDCJ RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITHOUT CAUSE WITH THIRTY (30) DAYS WRITTEN NOTICE TO THE VENDOR. AUTHORIZED PERSONNEL: RAEANN MCMILLIAN (936) 437-7292 001 975-37-000013 8.00 EA 425.000000 3400.00 RENTAL OF 35 YD COMPACTOR ONE (1) 35 YARD COMPACTOR DELIVER TO: TDCJ GARZA WEST - UNIT MAINTENANCE 4250 HIGHWAY 202 BEEVILLE, TX 78102 002 910-27-000014 72.00 EA 675.000000 48600.00 COLLECTION, TRANSPORTATION AND DISPOSAL OF WASTE FROM 35 YD COMPACTOR ONE (1) 35 YARD COMPACTOR DELIVER TO: TDCJ GARZA WEST - UNIT MAINTENANCE 4250 HIGHWAY 202 BEEVILLE, TX 78102 PAYMENT: PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED. REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251. AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING, BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN PAYMENTS, AND DELINQUENT CHILD SUPPORT. VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM (ELECTRONIC FUNDS TRANSFER): GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS PAYABLE AT (936)437-8761 OR (936)437-6357. REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE: WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER. INFORMATION IS AVAILABLE VIA THE INTERNET AT: HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED IN THE ADDRESS BAR OF YOUR BROWSER.) SHIPPING AND INVOICE INSTRUCTIONS: FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO THE VENDOR WITHOUT NOTICE. SHIPPING INSTRUCTIONS: 1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE TDCJ AS LISTED ON THE PURCHASE ORDER. 2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL. 3. SHIP INDIVIDUAL LINE ITEMS COMPLETE. 4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT VENDOR'S EXPENSE. 5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS, CARTONS, PACKAGES, BUNDLES, ETC. INVOICING INSTRUCTIONS: 1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER. 2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR BY THE TDCJ. 3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER. 4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS BEGINS WITH AN 'E', EXAMPLE - EX000123) 5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON EACH INVOICE. 6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018 HUNTSVILLE, TX 77342-4018. *ONLY DISCOUNTED INVOICES MAY BE EMAILED. 7. DISCOUNTED INVOICES MUST BE EMAILED TO TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV. 8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION. IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION. THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT. SECURITY: WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO: 1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES. FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF. (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED IN THE ADDRESS BAR OF YOUR BROWSER.) THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE, PRIOR TO ANY DELIVERY. 2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND INSPECTION WHILE ON TDCJ PROPERTY. 3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE. DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION AT ALL TIMES. 4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY. 5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE WITH THE CURRENT BUSINESS ENVIRONMENT. 6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL BURDEN ON STAFF. 7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL NOT BE IN DELIVERY VEHICLE. TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS. THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE RULES. THE VENDOR SHALL PROVIDE AN ADEQUATE PLAN OF INSURANCE THAT PROVIDES: 1) COVERAGE TO PROTECT THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) AGAINST ALL CLAIMS ARISING FROM SERVICE PERFORMED BY THE VENDOR. 2) COVERAGE TO PROTECT THE TDCJ FROM ACTIONS BY A THIRD PARTY AGAINST THE VENDOR OR ANY SUBCONTRACTOR(S) OF THE VENDOR AS A RESULT OF THIS CONTRACT. COVERAGE TO PROTECT THE TDCJ FROM ANY ACTIONS BY OFFICERS, EMPLOYEES, AGENTS, THE VENDOR OR ANY SUBCONTRACTOR(S). THE VENDOR SHALL NOT COMMENCE WORK UNDER THIS CONTRACT UNTIL VENDOR HAS OBTAINED ALL THE INSURANCE REQUIRED AND CERTIFICATES OF SUCH INSURANCE HAVE BEEN FILED AND ACCEPTED BY THE TDCJ. UNLESS OTHERWISE EXCEPTED, THE VENDOR SHALL PROVIDE AND MAINTAIN, UNTIL THE WORK REQUIRED BY THE CONTRACT IS COMPLETE AND ACCEPTED BY THE TDCJ, THE MINIMUM INSURANCE THAT IS REQUIRED. INSURANCE COVERAGE SHALL PROVIDE FOR 30-DAY NOTICE OF CANCELLATION OR MATERIAL CHANGE TO THE POLICY COVERAGE AND LIMITS. MINIMUM AMOUNTS TO BE NOT LESS THAN: LIABILITY: $1,000,000.00 AUTO: $ 500,000.00 WORKER'S COMPENSATION: $ STATUTORY FOR QUESTIONS OR INQUIRIES CONTACT: KRISTIE ROBERTSON, CTCD, CTCM TDCJ CONTRACTS AND PROCUREMENT TWO FINANCIAL PLAZA, SUITE 703 HUNTSVILLE, TX 77340 PH: 936-437-3805 EMAIL: KRISTIE.ROBERTSON@TDCJ.TEXAS.GOV ORDER TOTAL:$ 52,000.00 |
Name of Authorized Purchaser | Signature of Authorized Purchaser |
All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. | |
Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. |
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