Business and Finance Division
Contracts and Procurement Department
Current Purchase Orders/Solicitations
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DESTINATION |
PREPAID |
This document is a Blanket Purchase Order establishing an agreement to purchase goods or services as identified herein. No quantities are ordered by the issuance of this order nor shall vendor have an obligation to provide any item covered by this agreement unless and until a Blanket Purchase Order Release is issued by TDCJ. Only authorized TDCJ personnel may make releases against this order and shall do so by either telephone, fax, or mail. The term of this Blanket Purchase Order commences on 12-15-2022 and ends on 03-31-2024 |
ITEM DESCRIPTION QTY U/M UNIT PRICE EXTENSION THIS BLANKET PURCHASE ORDER DOCUMENT SERVES AS THE ORDERING OR RELEASING INSTRUMENT ASSOCIATED WITH THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) REQUISITION NUMBER R3324610 AND LETTER OF AWARD(S) (LOA) ISSUED. UNLESS OTHERWISE NOTED, HEREIN, ALL PRICES, TERMS AND CONDITIONS OF SAID REQUISITION AND LOA'S REMAIN UNCHANGED. BEGINNING DATE: 12/15/2022 ENDING DATE: TO BE DETERMINED THE FOLLOWING ARE AUTHORIZED TDCJ PERSONNEL WHO MAY MAKE RELEASES AGAINST THIS BLANKET PO: AUTHORIZED USERS: JAMIE REYNOLDS KIMBERLY RUBLE ASHLEY SECREST EMILY KENNEDY SUSAN NELSON 001 910-36-002023 425705.00 EA 1.000000 425705.00 BUILDING HEATING AIR CONDITIONING AND VENTILATION REPAIR FOR BUILDING 8. DELIVER TO: TDCJ ROBERTSON - UNIT MAINTENANCE 12071 F.M. 3522 ABILENE, TX 79601 PAYMENT: PAYMENT SHALL BE MADE THIRTY CALENDAR DAYS AFTER THE LATTER OF (1) THE DATE AN UNCONTESTED INVOICE IS RECEIVED, (2) THE DATE GOODS ARE RECEIVED, AND (3) THE DATE SERVICES ARE COMPLETED. REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251. AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING, BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN PAYMENTS, AND DELINQUENT CHILD SUPPORT. VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM (ELECTRONIC FUNDS TRANSFER): GOVERNMENT CODE 403.016 (C) (3) ENCOURAGES STATE AGENCIES TO TRANSMIT PAYMENTS TO VENDORS THROUGH ELECTRONIC FUNDS TRANSFER (DIRECT DEPOSIT). TO SET UP YOUR ACCOUNT, CONTACT AGENCY ACCOUNTS PAYABLE AT (936)437-8761 OR (936)437-6357. REGARDLESS AS TO WHETHER DIRECT DEPOSIT IS CHOSEN, THE AWARDED VENDOR SHALL SUBMIT A COMPLETED VENDOR MAINTENANCE DIRECT DEPOSIT AND SUBSTITUTE W-9 FORM TO TDCJ ACCOUNTS PAYABLE. VENDORS WHO HAVE ALREADY SUBMITTED A FORM FOR ANOTHER SEPARATE PURCHASE ORDER ARE NOT REQUIRED TO SUBMIT ANOTHER FORM. THE VENDOR FORM AND INSTRUCTIONS ARE FOUND AT THE FOLLOWING LINK ON THE TDCJ WEBSITE: WWW.TDCJ.STATE.TX.US/DIVISIONS/BFD/ACCT_ACCTS_PAY.HTML TO ENROLL FOR ADVANCE NOTIFICATION OF ELECTRONIC FUNDS TRANSFER TO YOUR ACCOUNT, PLEASE CONTACT THE NUMBERS LISTED ABOVE. PAYMENT INFORMATION MAY BE OBTAINED BY CALLING THE COMPTROLLER OF PUBLIC ACCOUNTS TOLL FREE AT (800) 531-5441, EXT. 3-3660 OR IN AUSTIN, TEXAS CALL (512) 936-3461, SELECT OPTION 3 (PIN NOT REQUIRED) AND ENTER THEIR VENDOR IDENTIFICATION NUMBER AND 696 FOR THE AGENCY NUMBER. INFORMATION IS AVAILABLE VIA THE INTERNET AT: HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYMENT/INDEX.PHP (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED IN THE ADDRESS BAR OF YOUR BROWSER.) SHIPPING AND INVOICE INSTRUCTIONS: FAILURE TO FOLLOW THESE SHIPPING AND INVOICE INSTRUCTIONS MAY RESULT IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND RETURNED TO THE VENDOR WITHOUT NOTICE. SHIPPING INSTRUCTIONS: 1. ENSURE ITEM(S) IS SENT TO THE CORRECT UNIT/DEPARTMENT WITHIN THE TDCJ AS LISTED ON THE PURCHASE ORDER. 2. DO NOT OVERSHIP. OVERAGES SHALL BE RETURNED AT THE VENDOR'S EXPENSE UNLESS ITEMS ARE OF INDETERMINABLE QUANTITY SUCH AS SAND OR GRAVEL. 3. SHIP INDIVIDUAL LINE ITEMS COMPLETE. 4. EACH PART SHIPPED SHALL HAVE A PART NUMBER OR BE TAGGED WITH A PART NUMBER AS IT APPEARS ON THE PURCHASE ORDER. IF ITEMS ARE SHIPPED WITHOUT A PART NUMBER, THEY WILL BE RETURNED TO THE VENDOR AT VENDOR'S EXPENSE. 5. INCLUDE OR MARK PURCHASE ORDER NUMBER ON ALL PACKING SLIPS, CARTONS, PACKAGES, BUNDLES, ETC. INVOICING INSTRUCTIONS: 1. THE INVOICE MUST BE ITEMIZED WITH THE DESCRIPTION, UNIT PRICE, UNIT OF MEASURE AND EXTENSION EXACTLY AS LISTED ON THE PURCHASE ORDER. 2. ONLY ITEMS LISTED ON THE PURCHASE ORDER MAY BE BILLED AND PAID FOR BY THE TDCJ. 3. ANY CHANGES TO THE PURCHASE ORDER ARE ONLY VALID UPON RECEIPT OF A PURCHASE ORDER CHANGE NOTICE (POCN) FROM THE AUTHORIZED PURCHASER. 4. INVOICES MUST REFERENCE THE PURCHASE ORDER NUMBER. ONLY ONE PURCHASE ORDER NUMBER ON AN INVOICE. (PURCHASE ORDER NUMBER ALWAYS BEGINS WITH AN 'E', EXAMPLE - EX000123) 5. VENDOR MUST SUPPLY A VALID PAYEE IDENTIFICATION NUMBER (PIN) ON EACH INVOICE. 6. INVOICES MUST BE SENT TO ACCOUNTS PAYABLE, P.O. BOX 4018 HUNTSVILLE, TX 77342-4018. *ONLY DISCOUNTED INVOICES MAY BE EMAILED. 7. DISCOUNTED INVOICES MUST BE EMAILED TO TDCJ.AP-INVSVS@TDCJ.TEXAS.GOV. 8. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT/PER LOCATION. IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE VENDOR ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT CODE (TEXAS PUBLIC INFORMATION ACT). THE PUBLIC INFORMATION ACT MAY REQUIRE THE VENDOR TO MAKE INFORMATION RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST FOR PUBLIC INFORMATION. THE VENDOR AGREES, UPON REQUEST, TO MAKE INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE VENDOR ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED TO THE VENDOR'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT. UNIT RULES & REGULATIONS: WHEN PERFORMING SERVICES ON CORRECTIONAL FACILITIES, CONTRACTOR'S COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. SPECIFIC REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO: 1. ALL CONTRACTOR STAFF PERFORMING SERVICES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT THE DURATION OF THE CONTRACT. ALL CONTRACTOR STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY STAFF. CONTRACTOR STAFF SHALL NOT INTERACT WITH INMATES. FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH INMATES", WHICH IS LOCATED ON THE TDCJ WEBSITE AT HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF (NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED IN THE ADDRESS BAR OF YOUR BROWSER.) THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE, PRIOR TO COMMENCING WORK. 2. ALL CONTRACTOR STAFF, EQUIPMENT, AND VEHICLES ARE SUBJECT TO SEARCH AND INSPECTION AT ANY TIME WHILE ON TDCJ PROPERTY. 3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE. DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION AT ALL TIMES. 4. CONTRACTOR STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND CELL PHONES. CONTRACTOR STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY. 5. THE CONTRACTOR SHALL NOT ALLOW ANY PERSON WHO HAS A FELONY OR MISDEMEANOR CONVICTION, PENDING CHARGE, OR OUTSTANDING WARRANT TO ENTER ONTO TDCJ PROPERTY TO COMPLETE ANY PART OF THIS CONTRACT WITHOUT THE WRITTEN PERMISSION OF TDCJ. CONVICTION ALONE DOES NOT AUTOMATICALLY CAUSE AN EMPLOYEE TO BECOME INELIGIBLE FROM WORKING ON THIS CONTRACT. EACH EMPLOYEE SHALL BE REVIEWED ON A CASE BY CASE BASIS. 6. TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED VENDOR. THE EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED TO COMPLETE A NON-EMPLOYEE BACKGROUND QUESTIONNAIRE. TDCJ RESERVES THE RIGHT TO ACCEPT OR REJECT EACH EMPLOYEE OF THE AWARDED VENDOR BASED UPON THE RESULTS OF THE BACKGROUND CHECK. NO EMPLOYEE OF THE CONTRACTED VENDOR WILL BE ALLOWED ON THE PREMISES PRIOR TO THE BACKGROUND CHECK APPROVAL IF THE TDCJ FACILITY REQUIRES A BACKGROUND CHECK. 7. CONTRACTOR STAFF MUST HAVE IN THEIR POSSESSION A VALID DRIVER'S LICENSE OR CURRENT PHOTO IDENTIFICATION. 8. CONTRACTOR STAFF ATTIRE MUST BE APPROPRIATE OR COMPATIBLE WITH THE CURRENT BUSINESS ENVIRONMENT. TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS. THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE RULES. ALL TOOLS IN TOOL BOXES ARE TO BE INVENTORIED WITH THE TOTAL NUMBER OF TOOLS IN EACH BOX PLAINLY MARKED ON THE OUTSIDE OF THE BOX. COPIES OF TOOL INVENTORIES ARE TO BE FILED WITH THE ENTRANCE GATE OFFICER, THE OWNER'S DESIGNATED REPRESENTATIVE AND THE CONTRACTOR'S PROJECT SUPERINTENDENT. ANY CHANGES TO AN INDIVIDUAL'S TOOL BOX INVENTORY SHALL BE IMMEDIATELY NOTED ON ALL INVENTORY SHEETS. TOOLS SHALL BE CROSS-CHECKED AGAINST THE NUMBER ON THE TOOL BOX UPON ENTRY AND EXIT FROM THE FACILITY. CLASS "A" TOOLS SHALL RECEIVE SPECIAL HANDLING. WHEN TOOLS ARE NOT IN USE, THEY SHALL BE KEPT AND LOCKED UNDER KEY IN A SECURE AREA AND IF POSSIBLE RENDERED INOPERABLE. CLASS "A" TOOLS INCLUDE, BUT ARE NOT LIMITED TO, TOOLS MOST LIKELY TO BE USED IN AN ESCAPE ATTEMPT OR DO BODILY HARM. THESE GENERALLY INCLUDE HACKSAW BLADES, FILES, PIPE WRENCHES, LADDERS, ACETYLENE CUTTING TIPS, PIPE, AND BOLT CUTTERS, ETC. AT NO TIME ARE CLASS "A" TOOLS TO BE LEFT UNATTENDED AND WHEN IN USE, THE ON-SITE TDCJ SECURITY OFFICER WILL BE NOTIFIED. ALL GENERATORS, LADDERS, AND ACETYLENE CUTTERS MUST BE SECURED AT THE END OF EACH WORKDAY. EMERY WHEELS WILL BE LOCKED AND RENDERED INOPERABLE WHEN NOT IN USE UNLESS STORED OUTSIDE THE SECURE PERIMETER. WHEN A CLASS "A" TOOL IS LOST, THE ASSISTANT WARDEN FOR SECURITY OR WARDEN SHALL BE IMMEDIATELY NOTIFIED. A. ANY OFFENDERS WHO MAY HAVE HAD ACCESS TO THE AREA WILL BE HELD UNTIL A THOROUGH SEARCH IS MADE. B. A WRITTEN REPORT WILL BE MADE COVERING THE DETAILS OF THE LOSS. ALL HAZARDOUS AND POISONOUS CHEMICALS, NOT IN USE, ARE TO BE STORED IN A LOCKED TOOL TRAILER OR OTHER SECURE AREA. AN INVENTORY SHALL BE MAINTAINED AND DIRECT SUPERVISION PROVIDED WHEN THE ITEMS ARE USED AT THE WORK SITE. UPON COMPLETION OF THE PROJECT, THE CONTRACTOR WILL BE RESPONSIBLE FOR THE REMOVAL OF ALL HAZARDOUS MATERIALS AND ALL HAZARDOUS WASTE GENERATED UNDER HIS CONTROL. FOR QUESTIONS OR INQUIRIES CONTACT: KELLY SCOTT, CTCD, CTCM TDCJ CONTRACTS AND PROCUREMENT TWO FINANCIAL PLAZA, SUITE 703 HUNTSVILLE, TX 77340 PH: 936-437-3855 EMAIL: KELLY.SCOTT@TDCJ.TEXAS.GOV ORDER TOTAL:$ 425,705.00 |
Name of Authorized Purchaser | Signature of Authorized Purchaser |
All terms and conditions set forth in the referenced Invitation/Request become a part of this purchase order. | |
Seller agrees that any payments due under this contract will be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas. | |
STATE AND CITY SALES TAX EXEMPTION: The undersigned claims an exemption from taxes under Chapter 151, Section 309, Texas Tax Code, for the purchase of services/tangible personal property purchased from the contractor and/or shipper listed above, as these are being secured for the exclusive use of the State of Texas. |
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